Article I: NAME
The name of the association shall be Nā Hawaiʻi ʻImi Loa henceforth referred to in these bylaws as the “Association”.
Article II: ACTIVITIES
The activities conducted shall be those necessary and appropriate to accomplish the mission of the Association.
Article III: MEMBERSHIP
Section 1. Types of Membership
- Regular - persons employed in library or information services, or interested in library work and the objectives of the Association.
- Student - persons who are enrolled in a library and information science program or interested in library work and the objectives of the Association.
- Retiree - retired persons not employed, part-time or full-time, in a library position.
Section 2. Member Rights and Privileges
- Only individual members of the Association shall have the right to vote, petition, hold office, and serve on the ʻAha and/or any committee of the Association.
Section 3. Withdrawal of membership
The ʻAha has the power to withdraw membership from any member or institutional representative whom it considers to have acted in such a way as to have seriously discredited the Association. Withdrawal of membership under this rule shall not occur without at least two members of the ʻAha discussing the issue with the member or institutional representative concerned.
Article IV: DUES AND FEES
Section 1. Membership Dues
- Dues shall be determined by the ʻAha, subject to ratification by a two thirds vote of the membership present and voting at the next official business meeting, provided that at least thirty (30) days advance notice of the proposed change be given to the members, or at any official annual meeting by the unanimous approval of those members attending and voting.
- The membership year for any member of the Association shall be 12 consecutive months effective February 1 or August 1, depending on which of the enrollment cycles the member joined or renewed their membership.
- The dues to be paid shall be as follows....
- Regular, $20
- Students and Retirees, $10
- Retiree, $10
- Members up-to-date with Association dues are acknowledged as a member in good standing. Members whose dues are unpaid thirty (30) days after the expiration date of their membership shall be dropped. Lapsed memberships may be reinstated upon payment of dues for the current year.
Article V: NOMINATIONS AND ELECTIONS
Section 1. Nominations and Elections Committee
- Three months before the annual meeting, the ʻAha shall appoint a Nominations and Elections Committee of three members, none of whom shall be a current member of or candidate for the ʻAha, to nominate candidates and conduct the elections for the vacant ʻAha positions.
- Names of the candidates shall be announced to the membership not less than one month prior to the election. Additional nominations may be made by members of the Association by writing in the name of the nominee on the ballot circulated.
Section 2. No person shall be nominated who is not a member of the Association in good standing and whose consent has not been obtained.
Section 3. Ballots shall be distributed not later than one month prior to the annual meeting and shall be returned no later than two weeks prior to the annual meeting.
Section 4. In cases where there is more than one candidate for a position, the candidate receiving the largest number of votes shall be elected.
Section 5. In cases where there is only one candidate for a position, the election committee will confirm their acceptance to the ʻAha.
Article VI: DUTIES AND RESPONSIBILITIES OF THE ʻAHA
Section 1. The ʻAha shall have general charge of the affairs, funds, and property of the Association, and shall have the responsibility of enforcing the Bylaws.
Section 2. Duties and responsibilities of the ʻAha.
It shall be the duty of the ʻAha to conduct, manage, and control the affairs and business of the Association. The ʻAha shall meet within a month following the General Meeting, to delegate duties to each ʻAha member and to commence carrying out plans for the year. Duties shall include, but are not limited to, the following administrative and financial duties:
- Follow the provisions of the Bylaws and review any revision that may be needed.
- Attend at least 75 percent of the regularly scheduled meetings, unless excused.
- Maintain complete and accurate books and records of account and financial statements, minutes of the proceedings of its ʻAha and committees, and all other records that may be required.
- Designate a treasurer to accept and expend funds as directed by the ʻAha. The treasurer shall keep records of all receipts and disbursement funds, maintain a file of bills paid and submit a report at each ʻAha meeting.
- The ʻAha shall present to the members at the annual general meeting a full report of its activities during its year of office and of any matters of interest or importance to the Association which transpired during the period of the report.
Section 3. Term
ʻAha members shall serve a 2 year term. ʻAha members may serve 2 consecutive terms.
Section 4. Vacancies
If an ʻAha member resigns for any reason before the completion of his/her term, the ʻAha may appoint a successor to complete the vacated term until the next election.
Article VII: MEETINGS
Section 1. General Meeting
A general meeting of the Association shall be held once a year at such place and time determined by the ʻAha. Notice of such annual general meeting shall be given in writing by the ʻAha to all members at least one calendar month prior to the meeting. The presence of 20 percent of membership in good standing shall constitute a quorum for transaction of business at any General Meeting of the Association.
Section 2. ʻAha Meetings
ʻAha meetings shall be held at least quarterly.
- ‘Aha meetings will be open to the general membership; and, dates and times of ʻAha meetings will be made public (4) weeks before they are held.
- If a member or members of the ʻAha are not present to vote on motions, votes will take place online. Votes will be collected within 5 business days of the meeting minutes being sent to the ʻAha.
Section 3. Special Meetings
Special meetings may be called at any time by the ʻAha or at the request of 20% of the members of the Association entitled to vote. Such a request by members is to be in writing and shall state the purpose for which such a special general meeting is needed. The request shall be addressed to the ʻAha who, upon receipt of the request, shall convene such a meeting giving one calendar month’s notice to all members and specifying the intended areas of discussion.
Article VIII: STANDING COMMITTEES
Section 1. Standing Committees shall be created by the ʻAha as needed and may discontinue as a Committee when, in the opinion of the ʻAha, the usefulness of the Committee has ceased.
Section 2. All committees shall consist of three (3) or more members in good standing. The Chair will be appointed by the ‘Aha.
Section 3. No committee may incur expense on behalf of the Association without prior authorization by the ‘Aha.
Section 4. Standing Committees shall consist of the following:
- The Membership Committee shall keep an accurate and current membership list, a permanent record of the date each member was accepted into the Association, promote ways and means to increase membership and maintain good public relations among members promote Association membership and maintain a record of members.
- The Program Committee shall be composed of a coordinator, who shall be an 'Aha member, and three (3) members whose responsibility is to coordinate the General Membership Meetings and Special Events as assigned by the ‘Aha.
- The Nominations and Elections Committee, none of whom shall be a current member of the ‘Aha or candidate, shall prepare a slate of candidates to be circulated to all members at least thirty days prior to the Annual Meeting.
- The Hoʻokele Naʻauao Committee shall be composed of a coordinator who shall be an ‘Aha member, and at least three (3) members. The Committee shall be responsible for the organization and execution of Hoʻokele Naʻauao, in close collaboration with the ʻAha.
- The Financial Audit Committee, none of whom is a member of the ‘Aha, shall be appointed by the ‘Aha to audit the accounts and report to the membership annually.
Article IX: AD HOC COMMITTEES
Section 1. Ad Hoc committees shall be established as needed by the ‘Aha.
Section 2. Ad Hoc committees shall serve for a one-year period or less.
Article X: AUTHORITY
In the absence of any rules in the Constitution and Bylaws of this club, the current edition of Robert’s (Revised) Rules of Order shall govern.
Article XI: AMENDMENTS
These Bylaws may be amended by two-thirds (2/3) vote of the members voting at a regular meeting, provided such amendment(s) has been proposed in writing to the entire membership thirty (30) days prior to voting, and due notice of the meeting given to the membership.