Award

Wording

What to Say on an Appreciation Award?


Table of Contents

Composition of an award

The W’s of an award

The Award Title

The Presentation Line

The Award Recipient’s Name

The Award Message

The Signature

Proofread

Sample Awards Wording

1.0 General Purpose

1.1, 1.2, 1.3, 1.4, 1.5, 1.7, 1.8, 1.9, 1.10, 1.11

2.0 Service / Appreciation

2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 2.9, 2.10, 2.11

3.0 Sales

3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7

4.0 Leadership

4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, 4.9, 4.10, 4.11, 4.12, 4.13, 4.14, 4.15, 4.16, 4.17, 4.18, 4.19, 4.20, 4.21, 4.22, 4.23, 4.24, 4.25, 4.26, 4.27, 4.28

5.0 Retirement

5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 5.9, 5.10, 5.11, 5.12, 5.13, 5.14, 5.15

6.0 Public Service / Contribution

6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7

7.0 Sports / Coaching

7.1, 7.2, 7.3, 7.4, 7.5

8.0 More Examples

8.1

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Composition of an award

Appreciation awards can be an effective way to say "Thank You" and show someone that you've noticed their hard work. This can be accomplished with the help of a few thoughtful words on an appreciation award. Your choice of words you use to compose your message reflects the award atmosphere.

Some features should always appear on awards such as the recipients name and the date the award is given, but others, such as the message, are left up to interpretation depending on the award.

If you follow some basics listed below, the task of composing a concise and meaningful message is not all that hard.

The W’s of an award

The W’s of an award: What, Who, Why, When, and  Where is an easy formula that will help you to remember what elements to include in an award composition.

Your award content can be divided into four sections:

  1. What is the award about or who is presenting the award? (The Award Title).
  2. Who is receiving the award? (The Award Recipient’s Name).
  3. Why is the recipient honored? (The Award Message).
  4. When and Where is the award presented? (The signature).

With this information in hand, a typical award inscription might read:

(The text coloring scheme in the example below is used to show the different parts of the awards content and is used throughout this document for that purpose, it has nothing to do with awards’ layout designs).

Achievement Award

Presented To

John Smith

In Recognition and Appreciation of Your

Ten Years of Tireless and Dedicated Service

To The Department

(Company Name)
August 23, 2009

The Award Title

The award title is usually engraved at the top of the award, it is the award headline, it can be either the name of the award such as: “Achievement Award” or the name of the awarding organization such as: “University of California” or a combination of both such as: “XYZ Paints Co. Employee of the Month Award”.

If the name of the award is chosen as an award title then you can use titles like:

such titles let anyone who sees the award know what the person is being recognized for in general leaving the specifics to “The Award Message” section.

In this case the name of the awarding organization is implied in “The Signature” section at the bottom or by having a company logo on the certificate.

Alternatively if the name of the awarding organization is chosen as an award title (use only if the awarding organization is not an individual) then you can use titles like:

The Presentation Line

This is a short line of text, it follows the title and may say:

or some other variation

The presentation line can be skipped.

In some cases the award text starts with an expression or word like: “Recognizing”, in such cases the presentation line is not used.


The Award Recipient’s Name

This is simply the name of the person, persons, or group receiving the award.

Awards should have the recipient’s full name on them. In some cases the recipient’s official title/office is also included. However, the recipient’s name on the award can vary depending on the occasion it is given for.

The following paragraph states recommendations from “Honor and Respect - The official guide to names, titles and forms of address”

The basic way to write a name on an award is just to list the recipient full name. Don't include an honorific such as Mr./Mrs./Ms./Dr. it emphasizes that the award is for them without reference to any office or position they might have held.

When you include other information -- honors, academic post-nominal abbreviations, courtesy titles, and personal ranks -- it shifts the emphasis to their role / professional activities. e.g.

For office awards, put the name that a person goes by around the office. For example, if a person’s name is Robert, but he goes by Bob, you should put Bob on the award.

If the award is for a fun occasion between friends or a sports team, you can put a nickname on the trophy. For example, if someone’s name is Jane Smith, but her nickname on the team is “the Jet,” you can put the name as Jane Smith “the Jet” on the trophy.

In some cases the recipient's name font size is made to stand out as much as or even more than the title.

Double-check that you have the correct wording and spelling of the recipient's name and, if applicable, his official title. Read more.


The Award Message

The award message can be as generic or as personal as you like. You can compose this section by answering this question: Why the award recipient is awarded?

The reason for the award must be explained here. This could be a simple statement such as: “Best in sales for the year” or a lengthier paragraph outlining specific characteristics or achievements of the award recipient.

Here are some example statements:

Consider using tried and true phrasings that will show the formality of the gift, as well as your appreciation. For example:

However, do not be afraid to put the message in your own words to give it a personal touch. Read more.

Steer away from using jargon or acronyms that are not commonly used in the English language. Avoid using “puffed up” words that seem phony. Use simple, everyday words that convey sincere thoughts.

Awards do not have much room to write messages, so make the most of the room that you have and keep the message simple.

The following are seven tips for writing better awards’ messages:

  1. Focus On The Relevant Message
  2. Strike The Appropriate Tone
  3. Be Accurate
  4. Understand Space Limitations
  5. Avoid Redundancy and Verbosity
  6. Give Your Logo Prominence
  7. Use Quotations Carefully


The Signature

The signature section includes the award date but may include the name of the person or group  awarding the award if applicable. Sometimes you may want to include two signatories, such as the company president and the recipient's immediate supervisor

Decide how the date of the award should appear on the plaque. Is the date for an accomplishment that took place on a certain date or is it for cumulative achievements made during a month or a year? Should you record the date of the accomplishment or the date the award was given or both?

If printing the full date, consider the range of formats:

For consistency purposes, if applicable, look at how dates are typically printed on awards in your organization. Read more.

Proofread

Proofread your text before getting the plaque engraved. Nothing takes the satisfaction out of receiving an appreciation plaque more than noticing that your name is spelled wrong, or some other information is incorrect. Check and double-check your spelling, and check your records to verify the accuracy of what you are saying on the plaque. Read more


Sample Awards Wording

1.0 General Purpose

1.1

Outstanding Achievement Award

Presented to

John Smith

For Your

Positive Accomplishments And

Attitude Towards Our Club

(Company Name)
(Date)

1.2

Outstanding Achievement Award

Presented to

John Smith

For Your

Dedicated Service And Efforts

Where They Counted Most

(Company Name)
(Date)
1.3

Achievement Award

Presented to

John Smith

Best in Sales for the Year

(Company Name)
(Date)

1.4

Achievement Award

Presented to

John Smith

Treasurer
In Recognition of

Exceptional Accomplishments

(Company Name)
(Date)

1.5

Award of Excellence

Presented To

John Smith

(Company Name)
(Date)

1.6

Top Quality Award

Presented to

North Bend

Production Line #1

In Recognition of

Your Outstanding

4th Quarter

(year)


1.7

QUALITY AWARD

Presented to

JOHN SMITH

In Recognition of

Your Total

Commitment to Quality

DELCO AUTO PARTS
(Date)

1.8

Oregon Credit Services

Awarded For

Excellence

To

John Smith

President
Branch Office #14, (Date)

1.9
Presented To

John Smith

In Appreciation for

Outstanding Dedication and Service

Above and Beyond the Call of Duty

The Law Offices of
Kathy Jones
(Date)


1.10

TEAMWORK AWARD

Presented to

John Smith

(Company)
(Date)

1.11

PAST PRESIDENT AWARD

Presented to

(Recipient Name)

In Appreciation for

5 years of

Loyal & Dedicated Leadership

(Organization Name)
(Date)


2.0 Service / Appreciation

2.1

Outstanding Service Award

Presented To

John Smith

In Grateful Appreciation of

Your 25 Years of

Outstanding Service and Dedication

(Company Name)
(year - year)

2.2
Presented To

John Smith

TRUSTEE

In Grateful Appreciation

For Your Years of Outstanding

Service and Devotion

(company name)
(year)

2.3
Presented To

John Smith

In Grateful Appreciation For

Your Many Years of

Dedication and Diligence

To

The Software Documentation Department

(company Name)
(Date)
2.4

John Smith

For Your

Service And Dedication

To
(company name)
(year)

2.5

OUTSTANDING ACHIEVEMENT AWARD

Presented To

JOHN SMITH

For Your

Extraordinary Service and

Dedication

To Your Profession

(company name)
(year)

2.6

(Company Name)

25 Years

of Dedicated Service

John Smith

From The Smallest Project

To The Largest Undertaking

You Were Always There To

See It Through

(Date)

2.7

OUTSTANDING EMPLOYEE SERVICE AWARD

Presented To

John Smith

In Appreciation For

Your Dedication and Devotion To

The Principles and Ideals of Our Company

(company name)
(year)

2.8

Community Service Award

Presented to

John Smith

In grateful appreciation for your

outstanding dedicated service

to the people in your community.

(Company Name)
(Date)

2.9
Presented To

John Smith

In Appreciation for

Outstanding Dedication and

Service Above and Beyond the Call of Duty

The Law Offices of
Jane Jones
(Date)


2.10

DISTINGUISHED SERVICE AWARD

Presented to

(Recipient Name)

For your generous commitment

of time, support & inspiration

to our

(ORGANIZATION)

(Date)

2.11

SERVICE AWARD

Presented to

(Recipient Name)

In Appreciation for

15 years of

Loyal & Dedicated Service

(Company Name)
(Date)

Distinguished Service Award

Presented To

(Recipient Name)

In Recognition of

Exceptional Leadership

and Devoted Service

(ORGANIZATION NAME)
(Date)


3.0 Sales

3.1

Outstanding Producer Of The Year

Presented To

John Smith

In Recognition of

Your Ability to Far Surpass

All Sales Quotas Set By the Experts

(company name)
(year)

3.2

Sales Achievement Award

$350,000.00

2nd QUARTER SALES

JOHN SMITH

(company name)
(year)

3.3

SALES - ACHIEVEMENT AWARD

Presented To

John Smith

For

Your Outstanding Achievements

In The Field Of Sales

In Your Territory

(company name)
(year)


3.4
Presented To

John Smith

$1,000,000.00 Club

For Outstanding Sales

In the Month Of

February 2000

Captive Mortgage Company

3.5
Presented To

JOHN SMITH

In Recognition of Your

Outstanding Sales in The Region

(company name)
(year)

3.6

Customer Appreciation Award

Thank you for your outstanding

commitment to our customers

(Recipient Name)

(Company Name)
(Date)


3.7

SALES ACHIEVEMENT AWARD

Presented To

(Recipient Name)

For Quarterly Sales Exceeding

$250,000

(Organization Name)
(Date)


4.0 Leadership

Management and leadership awards may be named after an important individual in the organization's past, such as a favorite past Board Member, Founder and President. The award may also focus on a particular skill set such as new product introduction, mentoring, strategy, or new market penetration.  It can also focus on the company values, and be awarded to the individuals that best embody these values, such as diversity,excellence, respect, or innovation.

Many of these awards are tied to a favorite saying of the leader or manager, or a reference to a particular success under their management. Successful completion of an acquisition, mergers, divestitures, product launches, attainment of a new revenue level, reaching a particular level of production, successful reorganizations, patent achievement, and more are all commonly given management and leadership awards.

It is also common to recognize executive level leaders with gifts or special awards when they are moving into a new position, leaving the company, or retiring.

4.1
Presented To

John Smith

With Deep Appreciation

For Your Visionary Guidance

And Undaunting Leadership

as

Chairperson of the Board

(Organization Name)
(year)

4.2

Outstanding Leadership Award

Presented To

John Smith

In Appreciation of

Outstanding Leadership

as

Production Manager

(company name)
(year)

4.3

Outstanding Leadership Award

Presented To

John Smith

In Grateful Appreciation

For Your

 Superior Leadership Qualities

And Dedication to Our Company

(company name)
(year)

4.4
Presented To

John Smith

Board Secretary

In Grateful Appreciation

For Your Years of

Outstanding Leadership and Devotion

(company name)
(year)

4.5

Leadership Award

Presented to

John Smith

In Recognition Of

Your Ability to Help and Guide

Your Fellow Workers

(company)
(year)


4.6

Leadership Award

Presented to

John Smith

In Grateful Appreciation

For Your

Outstanding Leadership Qualities

(company name)
(year)

4.7

TOP - CORPORATE HONORS

Awarded to

John Smith

In Recognition of Your

Superior Performance

In Running Your Department

To Its Fullest Potential

(company name)
(year)

4.8
Presented To

John Smith

Production Supervisor

For Outstanding Leadership

And Superior Performance

(company name)
May, 2004


4.9
Presented To

John Smith

In Recognition For

A Record of

Outstanding Accomplishments

(company name)
(year)

4.10
Presented To

John Smith

President
In Recognition of Your

Most Successful Term of Office

(company name)
(year)

4.11

Oregon State

Chapter NWHA

Presented To

John Smith

In Recognition of Your

Performance

In the Office of The President

(year)


4.12
Presented To

John Smith

In Grateful Appreciation

For Your

Outstanding Service

And Leadership

(company name)
(year)

4.13
Presented To

John Smith

For Outstanding Leadership

in Preparing Teachers of

Students with Special Needs

DIRECTOR
SPECIAL EDUCATION PROGRAM
College of Education and Human Services
University of North Florida
(date)

4.14
Presented in Recognition to

John Smith

For Your

Exemplary Leadership and

Selfless acts of Time and Dedication.

Your attention to detail and outstanding

work ethics, have driven this organization

to a level that has prospered.

This plaque is awarded on this (day of Month Year)
4.15

LEADERSHIP AWARD

Presented to

(Recipient Name)

For Outstanding Vision,

Dedication &

Commitment to Excellence

(Company)
(Date)

4.16

Civic Leader Award

Presented to

(Recipient Name)

For your generous commitment

of time, support & inspiration to

our endeavors.

(Organization)
(Date)

4.17

Leadership Award

Presented to

(Recipient Name)

For his/her dedicated

service and commitment

to excellence

(Organization)
(Date)


4.18

(Company Name)

(Number) Years

Of Dedicated Service

From the Smallest Project

To the Largest Undertaking

You Always Gave 110%

(Recipient Name)

(Date)

4.19

In Recognition Of

(Recipient Name)

(Title)

In Appreciation For

Your (Number) Years of

Outstanding Leadership

And Guidance

(Company Name)
(Date)

4.20

(Company Name)

Recognizing

(Recipient Name)

(Title)

Your Outstanding

Dedication and Leadership

Have Been Truly Appreciated

By The Entire Organization

(Date)

4.21

(Company Name)

Presented To

(Recipient Name)

With Deep Appreciation

For Your Visionary Guidance

And Unwavering Leadership

As

Chairman of the Board

(Date Range)

4.22

(Company Name)

Global Vision Award

Presented To

(Recipient Name)

(Title)

Recognizing Your

Outstanding Achievements

Leading the

(Department Name) Department

(Date)

4.23

(Company Name)

Outstanding Achievement Award

(Year)

Recognizing

(Recipient Name)

For your Extraordinary Service and

Dedication To Your Team’s Success


4.24

(Company Name)

Outstanding Leadership Award

Presented to

(Recipient Name)

Recognizing Your

Stellar Accomplishments

As Sales Manager

(Date)

4.25
Presented to

(Recipient Name)

(Date/Year)

In Grateful Appreciation

For Your

Dedication and Commitment

To Leading our Company

To New Levels of Success

(Company Name)


4.26
(Company Name)

Award of Excellence

Presented To

(Recipient Name)

Title

For Your Exemplary Leadership And Vision.

Our Organization has Prospered under Your Guidance.

(Date Range)


4.27

(Organization Name)

Presented to

(Recipient Name)

In Recognition of Your Service to

Our Organization as

(Title)

(Date Range)

4.28
(Organization Name)

Outstanding Leadership Award

Presented To

(Recipient Name)

(Date)

Recognizing Stellar

Performance and Dedication



5.0 Retirement

A retirement award conveys respect, appreciation, esteem and the value that an employee had within the company.

Often times, the retirement award will be presented at an employee meeting, special luncheon, or retirement party.

It is a good practice if the company decide to have a commemorative plaque made with the individuals work accomplishments made to hang in a Hall of Fame at the corporate office, showing customers, vendors, and new employees how much they value long term employees.

To choose an appropriate award for a retired employee, you may want to consider: The personality of the individual, the type of position, the number of years worked and the type of company.

5.1
This Award is Presented In

Appreciation for 25 Years Of

Untiring Service

Your Loyalty And Friendship

Will Be Long Remembered

(company name)
(date)

5.2

25 Years

Of Dedicated Service

John Smith

From The Smallest Project

To The Largest Undertaking

You Were Always There

To See It Through

Enjoy Your Well Deserved

Retirement

You Have Earned It!

(company name)
(date)

5.3

HAPPY RETIREMENT

JOHN SMITH

From Your Friends At

Crossroads Travel Agency

(date)

5.4

(ORGANIZATION)

Presented to you for your

dedication and loyalty

15 Years

(Recipient Name)

(Date)

5.5

In appreciation

for your

years of dedicated service

and outstanding accomplishments

(Recipient Name)

(Company Name)
(Date)


5.6
Presented to

(Recipient Name)

In Grateful Appreciation

For your Years of

Hard Work, Loyalty, and Leadership

Enjoy your Retirement

(Company Name)
(Year)

5.7

(Recipient Name)

Enjoy your Well Deserved

Retirement

You Have Earned It!

(Company Name)
(Date)

5.8

Retirement Award

Presented to

Name

Thank you for your

Loyalty, Friendship, and Service

You will be Long Remembered

(Company Name)
(Date)


5.9

Happy Retirement

From All of Us

At

(Company)

(Date)

5.10

Recognizing

(Recipient Name)

For (Number) Years

At Company Name

You Are One in A Million.

You Will be Greatly Missed.

(Date)

5.11

In Grateful Recognition

Of  (Number) Years

At

(Company Name)

Wishing

(Recipient Name)

Many

New Adventures

(Date)


5.12
Presented to

(Recipient Name)

You Have Been An

Outstanding Team Member

And Extraordinary Friend

Our Best Wishes on

Your Retirement

(Company Name)
(Date)

5.13

Recognizing

(Recipient Name)

Thank You for

(Number) Years of Faithful Service

To

(Company Name)

Now you’ll get to

“work” on your golf game!

Enjoy!

(Date)


5.14

For

(Recipient Name)

On Your Retirement

(Date)

Thank You for Your

(Number) Years of Dedication.

Enjoy Your Upcoming

Adventures.


5.15

Recognizing

Recipient Name

On your Retirement

After (Number) Years

With Company Name

You Will Be Missed!

(Date)

6.0 Public Service / Contribution

6.1

Safety Award

Presented to

Rolling Mill No.5

This Award is Presented On Behalf of U.S. Steel
In Appreciation For

An Accident Free Year

U.S. Steel (year)

6.2

Safety Award

Presented to

James Motor Co.

This Award is Presented On Behalf Of
The National Safety Council

For An Outstanding

Safety Record

(year)

6.3

SAFETY AWARD

to

REFINERY #20

Goshen, Oregon

NO LOST TIME ACCIDENTS

(year)


6.4

(Organization Name)

Presented to

(Recipient Name)

For your generous donations,

time and continuous support

(Date)

6.5

Award of Excellence

Honoring the few who

gave their time and love

to those in need.

(Recipient Name)

(Organization Name)
(Date)

6.6

(Organization Name)

VOLUNTEER OF THE MONTH

Congratulations to

(Recipient Name)

(Title)

In recognition of your

exceptional performance

(Date)


6.7
Appreciation Award
Presented to

(Recipient Name)

(Organization Name)

IN RECOGNITION OF

VALUED PARTICIPATION AT

(Organization Name)

(Event)

(date)


7.0 Sports / Coaching

7.1

Thanks Coach!

For spending your free time with us,

teaching us, inspiring us, encouraging us,

challenging us.

This was a great season thanks to

your dedication and patience!

Presented To

John Smith

From

Team Name

(Year)

7.2

A hundred years from now,

it will not matter the house you lived in,

what kind of car you drove or

what was in your bank account.

But the world might be a better place because

you were important in the life of a child

Thanks Coach

John Smith

From
(Team Name)
(Year)



7.3

MOST VALUABLE PLAYER

Tiger Football

John Smith

Quarterback

Congratulations

for a job well done!

(Date)

7.4

With love to

(Recipient Name)

Coach

(Team Name)

For all your time,

trouble and patience –

and for the hugs we so often needed!

Thank You!

(Date)

7.5
Coach

(Recipient Name)

Titan Football

Your determination to succeed,

underscored by your confidence in us

has brought us to a

triumphal winning season!

Many thanks from your team

(Year)


8.0 More Examples

8.1

Million Dollar Club

(Recipient Name)

(Date)

8.2

Award of Excellence

Honoring

(Recipient Name)

(Company name)
(date)

8.3

(Organization Name)

Honoring you for your

Talent and Vision

(Recipient Name)

(Date)

8.4

Award of Merit

Recognizing

(Recipient Name)

(Company name)
(date)


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Award Wording

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