Keep your confirmation emails and refer to them.  Many of the questions team contacts ask are answered in those emails as well as within the FAQs below.

Below you’ll find the following topics:

Team Applications

Player Registration,  Rosters, and Releases -      

Payments & Deadlines

Age Divisions & Rules

Schedules & Mailings 

Team Check-in

Accommodations, Map, and Parking 

Gear Store & Merchandise

Team Applications -

Q: When can teams apply for the competition?

A: Team Applications for 2018 - our 25th anniversary year!! - will be available by December, 2017 - visit www.sandsoccer.com.  Subscribe to emails from our website and stay up-to-date on what is happening with NASSC.  Please be sure to pay close attention and follow all steps in the Application process.  Read confirmation emails carefully.

Q:  Did my team application process?  I have not received a confirmation email after filling out an Application online.

A:  Typically, this means the Application was not fully completed including the instruction to print your Certificate of Application.  Please check your junk mail and spam.  If you do not find a confirmation email from us, you will need to complete a new application.  Do not delay – your team may not be in our pool for consideration.  We do not recommend the use of mobile devices when completing team applications or player registrations.

Q:  The information for our Team Manager has changed – how can I update the application?

A:  If a Team Manager or any of your other team contacts’ information has changed, email the tournament administrator immediately to insure you receive important information from us including the Registration materials, to be mailed out the first week of May.

Q:  Our team has players that play in travel leagues, and others that play at the recreation level or not at all.  We do not feel our skill level is very high.  Can we compete at Level 1?

A:  Any team with one or more travel players must enter at Level 2 or higher, even if the travel player(s) also plays for a recreation team.

Level 1 is reserved for teams with no travel players.  Teams entered at Level 1 with any players carded as travel players during the 2017-2018 seasonal year will be disqualified.  

Level 2 is the lowest level of competition for teams with travel players.

Be sure to check your confirmation email to ensure you have selected the right skill level.  

Honesty in skill level is expected – please don’t ruin the fun for others by disregarding this rule.

Q:  How do I know whether there is still room in a division?

A:  Divisions fill quickly, especially the closer we get to the deadline  No information regarding whether or not a division is full will be given over the phone or by email.  The best way to insure your team gets into the competition is to submit the application and pay the team fees.  Without both the application and fees paid, your team cannot be considered.

In the event the division fills, your team will be placed on a waitlist.  If we are unable to accept the team, your payment will be refunded or returned to you.

All teams (Pro Teams excepted), are taken on a “First Applied AND Paid, First Accepted” basis.

Player Registration,  Rosters, and Releases 

Player Registration is free and is required (ProAm excepted).  The online registration includes the NASSC Release & Waiver of Liability.  For players under the age of 18, the registration must be completed by a legal guardian.  Team managers or other team members may not complete the registration for other players.

The Deadline for players to register online for the 2018 event will be announced.   

Players with questions regarding Player Registration should contact your team manager for assistance.

*Team Managers:  refer to email confirmations you received as well as packets that were previously mailed to you via USPS for information on how to Access and Manage your Roster, including the link and password specific to your team.  NOTE:  user ID and passwords are case sensitive.  If the link for manage your roster does not take you to a sign-in page when you click on it, please copy and paste the URL into your browser.

BLANK ROSTERS are not found on this site.  Rather, Team Managers should log into the Roster Management database and print the team’s roster from there.  It will be blank if no players completed their registration by the player registration deadline.  The Roster Management Info mailed to team managers and found online includes information on adding players after the deadline. DO NOT WRITE IN LAST COLUMN of ROSTER.  

Player information that was submitted incorrectly, including the inadvertent parent name where the player name should be, should be DELETED from the roster by the Team Manager.  Player/parent will need to complete a new registration online.  

NASSC is unable to change information submitted with Player Registrations or transfer players / share registrations between teams.

Players rostered on multiple teams must complete a separate registration for each team using each team’s team-specific link.

Late Player Registration:  Players who missed the registration deadline for completing their Player Registration online will need to download the current years NASSC Release & Waiver of Liability form, complete it (under 18 must be completed by a parent), and give to the Team Manager prior to June 8th, 2018.  Players that have not completed the release for each team with which they are participating will not be allowed to participate.

The use of MOBILE DEVICES to complete registration is  NOT RECOMMENDED.

Q:  I am the Team Manager.  How can I tell whether my players have completed the online registration?

A:  Team managers receive information on this topic in the confirmation email generated upon the successful submission of team application. Please keep the confirmation email and refer back to it for instructions about managing your roster.

Additional information will be mailed to managers during the first week of May.  Read all materials carefully before contacting our office.

Q: I made an error when completing my/my child’s Player Registration.  How can I correct the info?

A:  First, contact the team’s manager and ask him/her to delete your original/incorrect registration from the roster.  You will need to start fresh with the Player Registration.  BEWARE of AUTO-FILL as you move from field to field during player registration.  Before you submit the registration, review it in it’s entirety to ensure auto-fill did not at some point change names, birthdates, etc.  Auto-fill is part of your browser and may change fields even after you entered the correct information.

Q:  When do we have to have the team roster completed?

A:  While the roster is not turned in to us until June 8th at team check-in, you will need all players to complete their online player registration by -------.  Refer to Roster Management Info for players who did not complete registration by the deadline.  

Once all players have registered, and prior to arriving for our Friday team check-in,  the team manager will need to print two (2) copies of the final roster, and bring these to the check-in.  The roster may not be changed once it is turned in.

Come prepared & avoid an extra line - fees may apply for any teams needing copies at team check-in.

Q:  I am the team manager.  How can I tell whether my players have completed the online registration?

A:  Team contacts receive information on this topic in the confirmation email generated upon the successful submission of team application. Please keep the confirmation email and refer back to it for instructions about managing your roster.

Additional information will be mailed to team contacts during the first week of May.  Read all materials carefully before contacting our office.

Q:  Will players be required to complete a medical release?

A:  Yes, the Waiver & Release of Liability is now part of the online Player Registration we require for all players.  Your team manager has the information you’ll need to complete your online registration.  For questions regarding player registration and the release, please contact your team manager.

Q: I am looking for a team.  Can I complete a player registration and be placed on a team?

A: No. Player registration is by team invitation.  However, you may want to visit NASSC Connect, a self-serve network tool for players and teams to find one another.

Q:  Our team needs players   OR   I am a single player wanting to join a team.

A:  Two questions, one answer:  Individuals and teams should use NASSC Connect (under Tournament Info). The NASSC Connect forum allows sand soccer enthusiasts to find one another and come out to enjoy the competition on the sand.  You'll need to register as a user, then wait for an email asking you click on a link to confirm your email address.

Once you click to confirm your email address, it can still take up to 24 hours to get approval to post, so just check back periodically.  In the meantime, you can review others' posts for teams looking for players, and players looking for teams and see if you notice a match.  

 

Payments & Deadlines

Q:  I previously submitted a Team Application for the event and would now like to pay by credit card.

A:  Once submitted, you cannot change your payment method.  If at all possible, please submit your check or money order, along with a copy of your Certificate of Application showing your team ID and name to our office:  2276 Recreation Dr.; Virginia Beach VA; 23456.  This is the best way to hold your team’s spot.  Please be sure to note deadlines.

To pay by credit card, you will need to start over and submit a new Team Application.  Once this is done, contact our office by email and indicate that you have done so.  When contacting us, include both team IDs and your team names, with a request for us to delete your original application (be sure to clarify by team ID and team name the application to be deleted).

*** Keep in mind that starting over renders your current roster obsolete, and players will have to start over with the Player Registration using the NEW link for your team’s player registration.  We can not transfer rosters from one team ID# to another.

Q:  The Application Deadline has past.  Are teams still able to apply?

A: Team Applications are accepted after the deadline unless our website indicates "Applications Are Closed". No information regarding whether or not a division is full will be given over the phone or by email.

Teams that have Applied but have not paid, or have not Applied prior to the deadline are put in a wait list status and placed in the competition only if space is available (in which case you will be notified of acceptance).

Teams wishing to be added to the waitlist are advised to submit an online application.

     Wait List teams must make payment to be considered for a spot.

     If you did not pay by credit card, then you must mail in a check or money order made out to NASSC, 2276 Recreation Drive, Virginia Beach, VA 23456.

     If your team is NOT able to be accepted your credit card payment will be credited back to your account in the full amount. If you paid by check, your original check will be destroyed.

 Q: What is the deadline for players to complete their online registration(s) and release for each team they are playing for?

A: [tbd for 2018].  Thereafter, please contact your team manager.

Q:  How do I know whether there is still room in a division?

A:  Divisions fill quickly, especially the closer we get to the deadline.  The best way to insure your team gets into the competition is to Apply, and pay the team fees.  Without both the application and fees paid, your team cannot be considered.  No information regarding whether or not a division is full will be given over the phone or by email.

In the event the division fills, your team will be placed on a waitlist.  If we are unable to accept the team, your payment will be refunded or returned to you.

All teams (Pro Teams excepted), are taken on a “First Applied AND Paid, First Accepted” basis.

 

Age Divisions & Rules

Q: What are the age divisions for 2017?

A: In accordance with US Soccer Youth Player Development Initiatives our youth age groups are built according to birth year.

Age divisions are posted on our Application page under Tournament Info.

Q:  May youth players play up in age groups?

A:  Yes, youth players may play in older age groups (see rules ”All players on the team must be born in the following years (or later)...”    When registering your child for an older team, for your child’s safety please keep in mind the child’s skill and size in relationship to the age group in which he/she wishes to play.

Q:  What is the minimum number of females on a COED team?

A:  For youth teams, coed teams compete in the Boys Divisions with no minimum.  Coed High School and Coed Adult teams must have minimum of three females on the roster, and two on the field at all time during play of the game.

 

Schedules & Mailings

Q:  The information for our Team Manager has changed – how can I update the application to insure postal mail finds me?

A:  If a Team Manager or any of your other team contacts’ information has changed, notify us in writing to gina.koehler@sandsoccer.com.

Acceptance packets will be mailed to team managers during the first week of May.  Packets are mailed to the address provided in the Application.

The Acceptance packet will provide IMPORTANT information including instruction for team check-in Friday night, pre-orders, roster management, and more.

Q:  When will schedules be released?

A:  Schedules will be sent to Team Managers approximately 2 weeks prior to the event.  However, FINAL schedules will be given to teams at Team Registration the Friday night prior to competition.  CAUTION:  using a search engine to find schedules can often lead you to schedules from prior years and may not reflect correct information for this year’s event.

 

Team Check-in

Q:  When & where is team check-in?

A: Team Registration is the Friday night prior to competition.  Details regarding where and what to bring to Registration are mailed to Team Managers.  Registration opens at 5:00 p.m. - 10:00 p.m.  Free parking available.

Only one team rep needs to come to check-in though all are welcome - we’ll have vendors and video wall.  Team managers may designate another team member/parent to appear at check-in but should insure that person has 2 copies of the roster (print from your online team account) and waivers signed for any late roster additions (refer to Roster Management Info) as well as receipts for claiming any pre-orders.

Pre-ordered merchandise must be picked up at team check-in.  You must have receipt(s) to claim orders.

Note:  if team members have placed pre-orders through the gear store and want a team rep to claim them, please make sure that team rep has a copy of the receipt.  No pre-orders will be given out without proper receipt.  Electronic copy is acceptable.

Accommodations, Map, & Parking

Q:  I will be staying at the Oceanfront.  Why are participants asked to book rooms through BookMyGroup, even when booking a single room?

A:  NASSC is a Stay-and-Play event using BookMyGroup, a free service to our participants.  This service is applied to individuals as well as teams blocking rooms for multiple players.  Use of BMG keeps team fees lower from year-to-year, and directly benefits our community when NASSC is credited for the room you stay in.

If you booked early and did not use BMG, please contact Andrea immediately with your lodging information. BMG will then associate your reserved room with our tournament and do its best to work with the hotel to insure you receive the most competitive rates.

For the early birds who like to grab their favorite location early for next year, BookMyGroup will be available for by the time you arrive on the sand for this years’ event.  Please be sure to contact BMG direct for all reservations.

For all questions regarding lodging, please contact:

Andrea Casperson - acasperson@bookmygroup.com - 1-888-832-6745

Q:  I would like to book my hotel for the 2018 competition.  Can I do it during this year’s event?

A:  Yes.  In order to stay in compliance with the Stay-and-Play policy, please contact BookMyGroup for reservations.  Hotel options will continue to be added so be sure to check back via this link for updated list of hotels.

2018 reservation Link:  https://reserve.bookmygroup.com/tournaments/tournament_details/10604

Book early for best rates.  Contact Andrea Casperson acasperson@bookmygroup.com or 1-888-832-6745 with any hotel booking questions.

Q:  Where can I park?

A:  During events as big as ours, resort area parking is always a challenge.  We recommend carpools, and allow plenty of time to find parking and walk to your fields.  You may wish to visit our City’s site for more info about VB and transportation and parking in the resort area.  http://www.visitvirginiabeach.com/visitors/getting-around/

Q:  Where will my field be?

A:  We update our map online just as soon as we have the best idea what the current year will look like.  Generally, we keep the layout of age groups the same from year to year.  Keep in mind Mother Nature changes the beach throughout the year and we will adapt our layout to the beach as well as the numbers of teams we have attending the event.

In the meantime, last year’s map is a good guideline and of course, Andrea, at BookMyGroup can also help you as you are booking your hotel rooms:  acasperson@bookmygroup.com - 1-888-832-6745

 

Gear Store & Merchandise

Q:  I have a question about my pre-ordered t-shirts and gear, or items I ordered from the Gear Store that were to be shipped.

A:  Please contact MSP Design Group (757) 855-5416.

Q:  I placed an order through the online store prior to the Pre-order deadline.  How to I claim my items?

A:  All pre-orders must be picked up June 10th between 5 p.m.-10 p.m., at the Team Check-In You or your representative must present a receipt to claim orders.

If you forgot to claim your order at team check-in Friday night, please visit their retail tent near our stadium (24th Street) during the event or contact MSP Design Group (757) 855-5416 to inquire about having your order shipped.

If you requested and paid for shipping, your order will be shipped unless you have made other arrangements with MSP.