This policy is called:

Health and Safety

It applies to:

Lordswood Boys’ School, Lordswood Girls’ School and Sixth Form Centre

Person responsible for its revision:

Academy Estates Director

Status:

Statutory

Website

Public websites and staff launch pages

Approval by:

Finance and Premises Committee

Review  frequency:

Every two years and updating as required

Date of approval:

Approved by Finance and Premises May 2015

Date of next approval:

2017

Health and Safety Policy

Aim

The Lordswood Academies Trust will meet its responsibilities under health and safety legislation and the Health and Safety at Work Act 1974 to provide safe and healthy working conditions for employees and students, and to ensure that their conduct does not adversely affect the health and safety of others.

Where necessary the Trust will seek specialist advice to determine the risks to health and safety in the establishment and the precautions required to deal with them.

The Trust will provide sufficient information and training in health and safety matters to all employees and reinforce health and safety procedures with students.

The Trust expects all staff to have regard to the guidelines outlined in this and associated policies

Responsibilities

The Trust

The Trust is responsible for:

The Academy Estates Director

The Academy Estates Director is responsible for:

The Senior Site Supervisor

The Senior Site Supervisor is responsible to the Academy Estates Director for

Lead Professionals and Managers

Lead Professionals and Managers are responsible for:

The Educational Visits Co-ordinator

The Educational Visits Co-ordinator is responsible for

All Staff:

All staff employed by the Trust are required to comply with theTrust’s Health and Safety Policy and have responsibility for:

Fire and Emergencies Which Require Evacuation

Emergency procedures covering a range of hazardous situations which may arise in the establishment can be found in the following locations:

Type of emergency procedure

Location(s)

Fire Evacuation Procedure        

School Handbook and every room

Bomb Alert

As For Fire

Gas Leak

As For Fire

Electrical Fault

As For Fire

Water

As For Fire

The person responsible for arranging, recording and monitoring fire drills at least once per term is:

Academy Estates Director

Details of the locations of all hazardous and flammable substances on site in case of emergency are kept:

( eg. In the school office )

Site Office Lordswood Girls’ School

Site Office Lordswood Boys’ School

The competent person responsible for carrying out and updating the fire risk assessment for the premises is:

Senior Site Supervisor

Fire Prevention and Detection Equipment Arrangements

The person(s) responsible for initiating the test of the following fire safety systems and completing the record sheets:

System

Location of Test Records

Person Responsible

Fire Alarm

Security Desk LGS

Site Office LBS

Senior Site Supervisor

Emergency Lighting System

Security Desk LGS

Site Office LBS

Senior Site Supervisor

Smoke Detection System

Security Desk LGS

Site Office LBS

Senior Site Supervisor

The person responsible for carrying out a termly visual inspection of all emergency fire-fighting equipment  (for example, fire hoses, fire extinguishers, fire blankets) and to whom any short comings should be immediately reported is:

Senior Site Supervisor

The approved  contractor responsible for conducting the annual test of fire-fighting equipment inspection and maintenance is:

Fire Services Central Ltd

Locations of Main Service Isolation Points

The location of the positions of all main service isolation points are as follows:

Lordswood Boys’ School

Service

Location of Isolation Point Details

Water

Boiler House

Electricity

Boiler House

Gas

School House, Shed adjacent to School House

Lordswood Girls’ School

Service

Location of Isolation Point Details

Water

Boiler House

Electricity

Switch Room

Gas

School Car Park opposite School House

Accident, Dangerous Occurrence, Violent Incident and Near Miss Reporting and Investigation

Any employee, who witnesses an accident, will make an entry in the accident report book as soon as possible after the event:

Accident book(s) are kept by the following people at the location(s) specified:

Location of Accident Book

Person in Charge of Accident Book

Main Office at both sites

Office Manager/Academy Estates Director

Accident reports should be drawn to the attention of and counter-signed by the Executive Headteacher or Associate Headteacher at Lordswood Girls’ School or the Headteacher or Deputy Headteacher at Lordswood Boys’ School.

Where accidents are found to be caused by faulty plant, equipment, premises or unsafe systems of work, action must be taken to remove or isolate the hazard and warn people until the necessary modifications or repairs can be made.

First Aid

The following employees are first aiders have been trained to First Aid at Work level

Name

Location/Extension

Date of Expiry of Certificate

Lordswood Boys’ School:

Erik Warner

Nicola Williams

Shirley McDonald

John Wells

Roy Williams

Laura Robinson

Howard Blackburn

Lordswood Boys’ School & Lordswood Girls’ School

List Held by Academy Estates Director

Lordswood Girls’ School:

Lynette Richards

Roy Williams

Claire Riley

Ravinder Sihre

Amanda Thomas

Andrew Guppy

Wilma Long

Matthew Murtagh

Audrey Dhaenes

Alison Evans

Matthew Baker

Dianne Baxter

Michael Warr

Claire Boyd

Lordswood Boys’ School & Lordswood Girls’ School

List Held by Academy Estates Director

The person responsible for ensuring first aid qualifications are maintained is:

Academy Estates Director

First aid boxes and first aid record books are kept at the following points in both schools.

Location of First Aid Box(es)

First Aid Record Book(s)

Main School Office

Main School Office

Practical subject classrooms

Kitchens

Travelling first aid boxes are kept at the following points in the school.

Location of Travelling First Aid Box

Main School Offices in both schools

A termly check on the location and contents of all first aid boxes will be made by.

Senior Site Supervisor – LBS

Health Care Co-ordinator - LGS

Use of first aid materials and checking for deficiencies should be reported to: 

(The Senior Site Supervisor at Lordswood Boys’ School and The Health Care Co-ordinator at Lordswood Girls’ School who are responsible for their replenishment.)

Senior Site Supervisor or The Health Care Co-ordinator

The address and telephone number of the nearest hospital with accident and emergency facilities is:

Birmingham Children’s Hospital

Steelhouse Lane

Birmingham

B4 6NH

0121 333 9500

Queen Elizabeth Hospital

Mindesohn Way

Edgbaston

Birmingham

0121 371 2600

Heartlands Hospital

Bordsley Green

Birmingham

B9 5SS

0121 424 3263

         Risk Assessment

The persons responsible for carrying out a general survey of the school's activities and work carried out by contractors or volunteers on site, identifying hazards and ensuring risk assessment are produced and appropriately communicated is:  

The person responsible for risk assessments including extra-curricular, extra-mural activities and trips is:.

Senior Site Supervisor

Director of Partnership and Enrichment – LGS

Curriculum Services Adminsitrator - LBS

Maintenance of Site, Premises, House Keeping and Hazard Reporting

All employees must report any hazards that could be a cause of serious or imminent danger, eg damaged electrical sockets, broken windows, suspected gas leaks, wet or slippery floors immediately to:

Senior Site Supervisor

The person responsible for initiating a risk assessment of hazards identified and any remedial action decided upon is:

Senior Site Supervisor

Safeguarding Children

The person responsible for ensuring pre-employment checks including Enhanced CRB disclosures are obtained and relevant records kept

The Academy HR Director

House Keeping and Disposal of Waste

Rubbish awaiting collection must never be left where it obstructs escape routes or could aid the production and spread of fire and smoke.

The person who should be contacted if circulation routes are obstructed by rubbish is:

Senior Site Supervisor

All staff are responsible for ensuring the good housekeeping of their own workrooms, for example, offices, laboratories, workshops, art studios, drama studios and related storage areas.

When rubbish needs to be disposed of it should be reported to:

( who will arrange for its safe disposal).

Senior Site Supervisor

Repairs and Maintenance

A person encountering any damage or wear and tear of the premises which may constitute a hazard should report it to:

Senior Site Supervisor

Defective furniture should be taken out of use immediately and reported to: Senior Site Supervisor, who will arrange for its replacement or repair

Senior Site Supervisor

The person responsible for ordering repairs is:

Academy Estates Director

The person responsible for checking repairs are carried out is:

Senior Site Supervisor

Premises Security

The person (and their deputy) responsible for unlocking and locking the building, arming and disarming security alarms etc is:

Nationwide Security Alliance Ltd

Senior Site Supervisor

The person(s) who has/have been trained to deal safely with burglar alarm call outs is/are

Nationwide Security Alliance Ltd

Senior Site Supervisor

Severe Weather

During periods of severe weather, arrangements for maintaining safe access to, from and within the premises

(e.g. clearing snow and ice)will be determined by:

Senior Site Supervisor

Caretaking and Cleaning Equipment

This includes moving and handling equipment; powered cleaning equipment, power tools, hand tools

        

Person responsible for selection, inspection, maintenance,

training, supervision, safe use and risk assessment is:

Cleaning Contractors/Senior Site     Supervisor

Person(s) authorised to operate and use are:

Cleaning Contractors/Senior Site

Supervisor                      

 Catering Equipment (Dough mixers, Slicing machines, Potato peelers)

        

Person responsible for selection, inspection, maintenance,

Training. Supervision, safe use and risk assessment is:

Strategic Catering Manager -  LBS

Catering Manager - LGS

Person(s) authorised to operate and use is/are:

Strategic Catering Manager,

Catering Manager

and other staff who are trained

        

Design and Technology Equipment (Resistant and Compliant Materials)

Person responsible for selection, inspection, maintenance,

Training. Supervision. Safe use and risk assessment is:

Lead Professionals & Senior Site        Supervisor

The person(s) responsible for instructing pupils in the safe

use of equipment before they use it and checking they use it

correctly is/are:

Lead Professionals

The person(s) responsible for ensuring that all machinery is

adequately guarded and that the guards are in position when the

equipment is in use is/are:

Lead Professionals

The person responsible for taking out of use any equipment

 Which is inadequately guarded is/are:

Lead Professionals/Senior Site           Supervisor                                    

PE Equipment

Person responsible for selection, inspection, maintenance,

 training, supervision, safe use and risk assessment is:

Lead Professionals/Senior Site         Supervisor                                    

Persons responsible for daily visual inspection are

Lead Professionals/PE Teachers

Portable Electrical Appliances

The person responsible for ensuring portable electrical appliance

testing is carried out at appropriate intervals and recorded is:

Senior Site Supervisor

Person(s) responsible for carrying out formal visual

inspection and testing are:

Senior Site Supervisor

Staff must not bring onto the premises any portable electrical

appliances unless they have authorised and the appliances have

been portable appliance tested. The person responsible for

authorising their use on the premises is:

Senior Site Supervisor

Personal Protective Equipment (PPE)

Suitable PPE will be provided free of charge, where identified as necessary in a risk assessment.  

All employees are responsible for informing their manager as soon as they become aware of a need to repair or replace PPE, which they use.

The persons responsible for inspecting PPE termly and replacing

 personal protective equipment when it is worn out are as follows

Science

Lead Professionals

Design and Technology

Lead Professionals

Caretaking and Cleaning

Cleaning Contractors/Senior                   Site Supervisor                                  

Catering

Strategic Catering Manager

Hazardous Substances

Inventories of hazardous substances used in the school are maintained by the following employees at the locations specified:

Science

Lead Professionals

Design and Technology ( Materials )

Lead Professionals

Caretaking and Cleaning

Cleaning Contrators/Senior Site Supervisor

Catering

Strategic Catering Manager

The person responsible for ensuring that local exhaust

ventilation (fume cupboards, dust extraction

equipment on woodworking machines etc) will be examined

annually and tested by an approved contractor is:

Senior Site Supervisor

The reports will be kept available for inspection by:

Senior Site Supervisor

Asbestos

The person responsible for making arrangements for dealing with asbestos and ensuring that the premises asbestos log is consulted by visiting contractors and other relevant persons is:

Academy Estates Director/ Senior Site Supervisor

The person responsible for ensuring that the log is updated, annually and as appropriate following work on the fabric of the building is:

Academy Estates Director/Senior Site Supervisor

Radioactive Sources

The Radiation Protection Supervisor is:

Mr Baker -  LGS

Mr John Booth - LBS

The location of the following records is:

Monitoring/Test records

Science Department

Risk assessments for use

Science Department

Waste Management

Waste will be collected from classrooms and offices

Daily by :

Cleaning Contractors /Senior Site  Manager

The person responsible for ensuring the safe storage of waste in appropriately sited secure containers and that the containers are chained after emptying to prevent them being moved and set on fire by arsonists is:

Senior Site Supervisor

All members of staff are responsible for reporting accumulation of waste, or large items of waste that require special attention to:

Senior Site Supervisor

Cleaning Arrangements

All members of staff are responsible for arranging to clear up spillages, which occur whilst they are in charge of the area concerned. Other spillages, leaks or wet floors should be reported to Senior Site Supervisor who will arrange for them to be dealt with.

All members of staff are responsible for ensuring that hazardous substances or substances that require special procedures for disposal are disposed of safely and in accordance with the appropriate risk assessment sheet.  

A member of staff who is concerned that cleaning arrangements are causing a hazard which cannot be rectified immediately should report the matter to:

Senior Site Supervisor

Health and Safety Inspections

The person responsible for organising and carrying out termly safety inspections, including planning, inspection, reporting is:

Senior Site Supervisor

Provision of Information

The person responsible for distributing all health and safety information is:

Senior Site Supervisor

Educational Visits and Journeys

The person responsible for ensuring that the appropriate risk

assessment and approval is obtained for educational visits in

United Kingdom  including or not including an overnight

stay is:

Executive Headteacher

The person responsible for ensuring that the appropriate risk

assessment and approval is obtained for educational visits abroad 

including an overnight stay is:

Executive Headteacher

 

Staff who carry students in their own vehicles when on school business must obtain Class One insurance Cover from their insurers. They must have business use on their own policy

There is normally no charge for this endorsement.

Staff who carry students under the age of 11 years and less than 135cm tall in their own vehicle should  ensure that a suitable child restraint is used. In an emergency e.g. taking a student to hospital it may be inappropriate to wait for a such a restraint to be found.

All students are required to use any fitted safety restraint. It is legally the responsibility of staff who carry students under the age of 14 years to see that they use a safety restraint while the vehicle is in motion

Work Experience

The person responsible for co-ordinating work experience

placements, ensuring risk assessments are completed,

 ensuring students are visited is:

Work Related Learning Administrator

Use of Premises Outside School Hours

The person responsible for co-ordinating lettings of the

premises In accordance with the lettings procedure is:

Director of Development &

Outreach

The person responsible for informing other users of the building of the presence of any hazards which have not been rectified is:

Director of Development &

Outreach

The person responsible for checking that the premises are

left in reasonable order by other users before locking up is

Nationwide Security Alliance Ltd

Visitors

On arrival all visitors should report to: Reception

where they will be issued with:

  • an identification badge
  • and will sign the visitors book
  • and will be given a copy of the fire evacuation plan

Purple Lanyard - Contracted staff who have had an advance DBS check and have been cleared and appear on the Single Central List.

Green Lanyard - Regular attendees (such as supply staff, volunteers, applied learning staff) who have also had an advance DBS check and have been cleared and appear on the Single Central List.

Red Lanyard - Visitors (such as parents).  Anyone wearing a red lanyard should not be left unsupervised and should be accompanied during their time on site.

Receptionist

An employee seeing an unidentified person should contact the Main Office or Senior Member of Staff immediately

Contractors

The person in control of contractors is:

Academy Estates Director/Senior Site Supervisor

                        

Smoking

Smoking is not permitted anywhere on site.

Employees are not permitted to smoke when teaching or supervising students or when they may otherwise come into contact with students.

The policy applies equally to all people who have business in the premises including employees, students, parents and other visitors.

Vehicles

The Academy Estates Director/Senior Site Supervisor are responsible, in conjunction with the driver, for ensuring that vehicles kept or hired by the school are operated in accordance with the law.

School owned, hired or leased minibuses or coaches are only to be used for journeys approved under the procedure.

Employees who are required to use their private vehicles for official business are responsible for gaining authorisation from: Academy  Finance & Services Director (prior to the first use of any vehicle.)

He/she will ensure that the driver has a valid licence and appropriate insurance and that the vehicle is roadworthy and fitted with a suitable seat belt for each passenger.

Academy  Finance & Services Director

The person responsible for authorising the use of the leased

minibus, ensuring risk assessments are competed, drivers

 have passed the minibus test etc is:

Academy Estates Director

        

The person responsible for maintaining a list of authorised drivers of school vehicles who have passed the Local Authority training is:

Academy Estates Director

Bullying/Harassment

The school’s policy on behaviour (including ante bullying) is kept:

LBS: School Website

LGS: School Website