This agreement sets out guidelines of good practice by Volunteer Involving Organisations and Hampshire Volunteer Centres and Services in our work together to recruit volunteers. We will help and advise you to ensure that you have in place all the policies and procedures consistent with good practice.

Your commitment to us on registering:

• New and prospective volunteers will be given a named contact within your organisation. This will help a new volunteer to settle and become part of your organisation
• Good role descriptions will be provided and, where circumstances change, we will be informed (eg vacancies filled, volunteer roles or contact personnel changed)
• References will be obtained for all new volunteers and, where appropriate, DBS checks will be made as part of your recruitment process. This is the responsibility of the organisation to do this.

The recruitment process will also include new volunteers being made aware of policies and procedures within your organisation, which should include:

• Volunteer induction

• Health and Safety and relevant risk assessments
• Fire Safety
• Equal Opportunities Policy
• Volunteer Policy
• Confidentiality Policy
• Insurance cover for volunteers

We can provide help and advice on the development of these policies and procedures where required.

Our commitment to you on registering is to:

• Promote your organisation and your volunteering opportunities within our area
• Keep you informed of any interest shown in your opportunities and follow these up as soon as possible.
• Gather feedback from any potential volunteers and keep your organisation informed of the results.
• Add any new opportunities to our website or give you access to add them yourself. Review and update annually the existing opportunities and the information we hold for you the organisation.
• Offer your organisation and your volunteer’s individual support, training and development.

Please sign this agreement to acknowledge that you have read and understood these good practice guidelines and that you will work towards achieving the highest possible standards for recruiting, managing and developing volunteers within your organisation.

Data protection statement: Our database is maintained for the purpose of referring and placing volunteers with organisations. The only details of your organisation that will be published or placed onto relevant websites are your organisation name and contact details, the aims and activities of your organisation and details of volunteering opportunities. We will pass on organisation and opportunity information to individual volunteers on request. The Volunteer Service will not sell or give out mailing lists to a third party. We may compile statistical data from time to time but this will not include references to particular individuals. You have the right to see any information about your organisation that is held on our database.