Sahana Strategic Plan

2014-2015


Executive Summary

The Sahana Software Foundation helps organizations and communities prepare for and respond to disasters by providing open source information management tools. Since Sahana began in Sri Lanka in to help coordinate the response to the 2004 Tsunami, it has been deployed in over 25 countries and is currently being used by over 2,000 users from 9 organizations. Sahana supports large organizations such as the Red Cross to manage their operations as well as empowering grassroots community organizations such as OccupySandy to strengthen their resilience and organize their own response efforts. By offering solutions to a range of stakeholders, Sahana can also provide a coordination platform to provide unified situational awareness in disasters.

There is an opportunity to improve Sahana to make it a more valuable and accessible tool for more communities and organizations to share information, manage resources, coordinate activities and gain situational awareness. Sahana’s goal for the next year is to:

Provide a standard Sahana software solution that organizations and communities need and can quickly use to easily enhance their disaster management activities.

The following strategies have been developed around three critical success factors and strategic pillars:

Funding of 330,000 USD will enable Sahana to achieved all of these strategies.

Contents

2014-2015

Executive Summary

Contents

Introduction

Vision

Mission Statement

Current Situation

SWOT Analysis

Sahana Eden Open Source Disaster Management Software

Active Sahana Deployments

2013-2014 Emergencies Deployments

Programs

Partners

Problem Statement

One Year Goal

Strategic Framework

Strategies

Make Sahana More Accessible

Sahana Eden 1.0 Release

Establish Sahana Baseline Data Repository

Maintain Sahana Eden Open Source Code

Strengthen the Sahana Community

Establish Local Sahana Branches around the World

Deploy Sahana Response Support Teams

Implement Sahana “Sunflower” Community Support Tool

Foster a Network of Sahana Service Providers

Develop Partnerships with Donors

Engage Potential Donors

Establish Sustainable Funding Streams

Resources

People

Financial

Conclusion

Appendix - Active Sahana Deployments

Appendix - Partners

Appendix - Budget

Appendix - Existing Donations


Introduction

This is the Strategic Plan for the Sahana Software Foundation for the period of 1 October 2014 to 30 September 2015. This plan has been developed by the Sahana community and stakeholders through an open planning process (http://sahanafoundation.org/sahana-community-strategic-planning/) with the voluntary input from the following people:

Devin Balkind

Fran Boon

Don Cameron

Chamindra de Silva

Ramindu Deshapriya

John Fisher

Graeme Foster

Doug Hanchard

Michael Howden

Somay Jain

Michael Joseph

Dominic König

Tim McNamara

Sandy Pabilonia

Jacqueline Parisi

Louiqa Raschid

Nuwan Waidyanatha

Martin Thomsen

Pat Tressel

Connie White

Strategic Plan Audience

The Strategic Plan presents the current situation and strategies for the community over the next year. It will serve the following purposes to different audiences:

Existing Community

Set targets to focus and guide collaboration and measure progress against

New Volunteers

Present opportunities to engage and define where contributions will have the most impact

Organizations and Communities

Provide a roadmap for the ongoing development of Sahana Software

Potential Sahana Service Providers

Present opportunities to build sustainable business models supporting Sahana solutions

Potential Partners

Present opportunities to engage with Sahana

Potential Donors

Demonstrate the specific impact of funding

Vision

People are able to access and share information to make their communities resilient and effectively collaborate with organizations and government agencies to prepare for and respond to disasters.

Mission Statement

The Sahana Software Foundation helps organizations and communities prepare for and respond to disasters by providing open source information management tools.


Current Situation

Sahana began in Sri Lanka in response to the 2004 Tsunami. Over the past 10 years it has been deployed in over 25 countries throughout the world. In 2009 the Sahana Software Foundation was established as a 501(c)(3) non-profit organization in the United States to promote and support the use of Sahana software.

Being open source has allowed Sahana to be deployed to solve a range of problems, from supporting large organizations such as the Red Cross to manage their resources around the world to empowering grassroot community organizations such as OccupySandy to strengthen their resilience and organize their own response efforts. By developing all these deployments within Sahana Eden we have supported the propagation of best practices and innovations.

SWOT Analysis

Strengths

  • Open Source
  • Powerful & Proven Software Solution
  • Quick and Responsive Community
  • Diverse Community
  • 10 Years of Experience
  • Used in over 25 countries

Weaknesses

  • Volunteers = Limited Response
  • Lack of Quality Standards
  • Poor Marketing & Promotion
  • Limited Funding
  • Fragmented Community
  • Older Technology Stack
  • Lack of Continuity and Sustainability
  • Lack of Focus

Opportunities

  • People are more comfortable around technology (Facebook Effect)
  • Mobile Devices
  • Independent deployments of Sahana
  • Standards and Interoperability
  • Big & Open Data
  • Greater need to prepare for disasters due to climate change and urbanization

Threats

  • Moving to Mobile
  • New Languages (e.g. node.js)
  • Other product vendors in Disaster Management

Sahana Eden Open Source Disaster Management Software

There have been a number of iterations of Sahana since its initial development, reflecting different priorities and technology from different sections of the community. Sahana is currently focusing on the Sahana Eden Disaster Management Software. Sahana Eden has a wide range of different modules which use a common framework to deliver a powerful set of functionality. Different Templates can be used to provide customized versions of Sahana Eden for different contexts. Sahana Eden is a web application, written using Python, HTML, CSS and JavaScript under the Open Source MIT license.

Modules

Sahana Eden has over 40 different modules to manage information and workflows related to a wide variety of disaster management activities, including:

  • Organizations
  • Human Resources
  • Projects
  • Demographic Data
  • Messaging
  • Incidents
  • Warehouses
  • Assessments
  • Risks
  • Shelters
  • Assets
  • Requests
  • Donations

Framework

Sahana Eden is built using a framework architecture which supports rapid application development  by providing the following functionality which can be used across all modules.

  • Mapping - All geographic data can be displayed on a map
  • Authorization - All data is controlled by configurable permissions which allow for granular access by user or organization.
  • Reporting - All data can be filtered and represented on matrix reports and charts

The framework enhances code reusability ensuring consistency across modules.

Integration and Interoperability

As disaster risk management involves a large number of different stakeholders with a range of different systems Sahana places an emphasis on integration and interoperability. Sahana Eden’s RESTful API enables data access via web services supporting a range of XML data standards. Synchronization functionality can automatically share data between different deployments of  Sahana Eden as well as with different systems.

Sahana Eden can be used to integrate situational information such as social media and open data sources with operational information to provide comprehensive situational awareness

Customization

Templates can be used to support customizations of Sahana Eden for different contexts. Templates allow Sahana Eden to deliver specific sets of functionality, with customized designs.

Active Sahana Deployments

There are currently 9 deployments of Sahana is being used in Asia, Africa, America and Europe. They have been deployed by a range of different types of organizations, including government and United Nations agencies, the Red Cross, and community groups. The deployments offer a range of Sahana’s different features focusing on resource management, mapping and information sharing. They have been supported by a number of different models, including the Sahana Software Foundation, Sahana Service Providers and Internal Teams in collaboration with the Sahana community.

For a full list of deployments see: Appendix - Active Sahana Eden Deployments

2013-2014 Emergencies Deployments

The Sahana community is proud of its ability to support deployments of Sahana following disasters. Sahana came into being following the 2004 Indian Ocean Tsunami and since then has been deployed following most major disasters, including the 2010 Haiti Earthquake, 2011 Japanese Earthquake and 2012 Hurricane Sandy. Sahana’s emergency deployments rely entirely on voluntary contributions. Unfortunately without dedicated resources it is very difficult to support sustainable solutions.

Typhoon Haiyan - November 2013

Following the Typhoon Haiyan in the Philippines, the Sahana Community provided support to a number of different agencies. When the Department of Social Welfare wanted their deployment teams in the disaster areas to use RGIMS to receive relief goods on behalf of external organizations the Sahana community were able to provide a solution in less that 24 hours.

Responding to a request from the National Telehealth Center for the Department of Health, the Sahana community also deployed Sahana Eden to track the status of health care facilities and manage requests and donations. Although a solution was provided, this was not adopted by the Department of Health.

Balkan Floods - May 2014

Following the Balkan Floods, a team from University of Sarajevo deployed Sahana Eden in response to a request for assistance from the Central Bank of Bosnia and Herzegovina to manage the distribution of relief supplies. With support from the Sahana community the University of Sarajevo deployed Sahana Eden and translated it into Bosnian. A number of agencies, including Save the Children tested Sahana, although it was not adopted as a long term solution.

Programs

Sahana runs a number of programs aimed at building the capacity of the community to support Sahana software.

SahanaCamps

SahanaCamp as 2-4 day training events which bring together Disaster Management practitioners with software developers and technologies from a range of different organizations. They provide hands on training and  mutual learning to promote collaboration around the implementation of Sahana solutions.

SahanaCamps have been held in India, Taiwan, Vietnam, Portugal, USA and Sri Lanka.

http://sahanafoundation.org/programs/sahanacamp/ 

Sahana Internship Program

Sahana provides opportunities for software developer, design, communications and disaster management interns to contribute to Sahana projects. Through the internship program we have been able to implement new quality assurance standards, conduct user research and develop new software features.

Sahana Eden Virtual Technical Training

The Sahana Eden Virtual Technical Training provides clear guidance to new contributors wanting to engage with Sahana. Participants can either attend a scheduled training or complete the online training material in their own time.  

Google Summer of Code

Sahana has participated in the Google Summer of Code program since 2006. Mentors from the Sahana Community help university students who are supported by Google work on Sahana Software projects. In 2014, 11 students worked on Sahana project, including strategic priorities such as quality assurance, the Sunflower community support tool and a web configuration interface.

Google Code In

Sahana has participated in the Google Code In program since it began in 2010. Mentors from the Sahana Community help high school students work on a range of small tasks related to the Sahana projects.

Partners

Sahana has developed strategic relationships with 16 different non-profit, government, academic and commercial organizations to support its mission.

For a full list of deployments see: Appendix - Partners

Problem Statement

There are a huge number of organizations and communities who are not using Sahana to help them prepare for and respond to disasters. As there are a wide range of different disaster management activities Sahana is currently difficult to use unless it has been customized to a specific context. While we have been very successful at providing these customized solutions, there has been no funding invested in developing the standard Sahana software with the common features that can be easily adopted in any context.

One Year Goal

This strategic plan presents a goal for the next year (until 30 September 2015) to extend the impact of Sahana.

Provide a standard Sahana software solution that organizations and communities need and can quickly use to easily enhance their disaster management activities.

This goal will provide a focus for contributors to Sahana. Achieving it will increase the number of Sahana users and engage more disaster management practitioners. Throughout the year subsequent goals will be identified, developed and incorporated into our 2020 Strategic Plan.


Strategic Framework

In order to achieve our one year goal, three strategic pillars have been developed. These pillars provide a framework for the articulation of the critical factors, required for success and for strategies which have been formulated to achieve the one year goal. These strategies are outlined in the following section.


Strategies

The Sahana community has identified a number of specific strategies which respond to the critical success factors and collectively will enable Sahana to achieve the one year goal.

Make Sahana More Accessible

Sahana Eden 1.0 Release

A Sahana Eden 1.0 release would provide an easy to use solution for a wider range of communities and organizations.

Context

Sahana Eden is currently being used by 9 different organizations around the world by over 2,000 users. Each of these organizations is using a different customized template of Sahana Eden. Sahana Eden offers a wide range of modules and features and to identify which of these can supplement an organization's existing business processes can be a barrier to entry. Users have also found it unintuitive and difficult to implement in their own context.

Opportunity

During the 35 deployments of Sahana software over the past 10 years, we have identified an extensive and detailed set of requirements for disaster management software. This gives us an opportunity to redesign the standard Sahana Eden template to intuitively deliver the common requirements. By collaboration with our existing disaster management partners we would be able to further refine the standard Sahana Eden template. Developing a Sahana Eden Mobile App would make the solution more accessible. Web setup functionality will allow users to deploy Sahana Eden without additional technical expertise. User packaging and documentation would ensure that Sahana Eden was accessible to the greatest number of users. Improved quality assurance processes would facilitate new contributions and support the sustainability of ongoing development.

Targets

  • Develop and release Sahana Eden 1.0
  • Develop a Sahana Eden Mobile App
  • Develop web setup to allow user configuration of Sahana Eden
  • Improve Sahana Eden user experience (UX) and user interface (UI)
  • Provide user support material and documentation for Sahana Eden 1.0
  • Provide developer documentation for Sahana Eden 1.0
  • Back-port fixes and ensure backwards compatibility for future releases of Sahana Eden
  • Implement automated testing and continuous integration process

Volunteer Team

Graeme Foster

Michael Howden

Dominic König

Pat Tressel

Establish Sahana Baseline Data Repository

A Sahana Baseline Data Repository would provide easy access to a range of geographical, baseline and demographic data.

Context

Every deployment of Sahana makes use of national and administrative area geographical data to support mapping a categorization of information. In addition, Sahana Eden currently has modules for managing demographic, hazard, risk and other baseline data. These are utilized in the OCHA Regional Office for Caucasus and Central Asia Humanitarian Data Platform. All of this data has to be manually found, scraped and imported into Sahana.

Opportunity 

The Sahana Baseline Data Repository could be a single deployment of Sahana Eden in which relevant data can be shared from sources such as Humanitarian Data Exchange (https://data.hdx.rwlabs.org/), Open Street Map (http://www.openstreetmap.org/), other open data sources and national government statistics. From This data could be explored, analyzed and maintained through Sahana Eden’s existing user interface and integrated into other deployments of Sahana or third party systems using Sahana Eden’s web services. Sahana would promote data repository around the humanitarian community as it would provide much greater utility than existing data sources that often only provide data in files to be downloaded. With easily accessible baseline data, Sahana deployments will give their users greater situational awareness.

Targets

  • Deploy basic Sahana Baseline Data Repository
  • Import national and administrative area geographical data for 30 priority countries
  • Promote the Sahana Baseline Data Repository
  • Enhance the Sahana Baseline Data Repository based on user feedback
  • Import demographic data for 10 priority countries
  • Import hazard and risk data for 10 priority countries

Volunteer Team

Fran Boon

Dominic König

Maintain Sahana Eden Open Source Code

Maintaining the Sahana Eden Open Source ensures the sustainability and future development of Sahana solutions.

Context

The Sahana Eden source code is maintained by the project lead, Fran Boon, who updates the source code most days with new code development from himself and other contributors. In addition Dominic König tests & reviews all code from other contributors. These efforts are supported by AidIQ. Members of the community respond to all support requests on the Sahana website and public mailing lists, usually within 48 hours.

Currently the Sahana Eden source code is very well maintained, with most contributions reviewed within 24 hours. However the Sahana community recognize that we are at the limits of our capacity to maintain our source code and and this will need to be addressed as our community grows.

Opportunity

To resolve the capacity issues, the Sahana Software Foundation wishes to fund a Sahana Eden Open Source Code Support Program. This will be able to help new contributors to uphold code quality standards thus ensuring all contributions to the Sahana Eden source code are merged and maintained together.

Targets

  • Merges code contribution and resolve critical bugs
  • Response to support requests within 2 business days
  • Sahana Eden Open Source Code Support Program ensures all contributions to the Sahana Eden source code meet quality standards and are merged and maintained together

Volunteer Team

Fran Boon

Ramindu Deshapriya

Michael Howden

Dominic König

Pat Tressel

Strengthen the Sahana Community

Establish Local Sahana Branches around the World

Local Sahana Branches empower people to support Sahana in their own communities

Context

Sahana operates as a virtual international community communicating over email, teleconferences and other internet technologies. The most successful deployments of Sahana have relied on on-the-ground collaboration and there are increasingly more opportunities for in-person collaboration. However there is uncertainty around what authority people have to promote Sahana in their own communities.

Opportunity

Sahana will formally empower people to establish Sahana Branches in their own communities by providing support and guidelines. Local Sahana Branches would provide greater engagement and a sense of belonging for participants. They could promote solutions for local disaster management agencies and authorities and encourage collaboration which could lead to the emergence of new Sahana Service Providers. Local Sahana Branches would be able to provide sustainable on the ground support. SahanaCamp workshops could be held throughout the Local Sahana Branches to help build capacity and engage the local Sahana Branches with the international community.

Targets

  • Develop & announce Sahana Local Branch principles
  • Establish 3 Local Sahana Branches
  • Deliver SahanaCamp trainings in 3 Local Sahana Branches

Volunteer Team

Fran Boon

Michael Howden

Louiqa Raschid

Deploy Sahana Response Support Teams

Sahana Response Support Teams would provide reliable and sustainable support for deployments of Sahana in emergencies.

Context

The Sahana community has been very responsive to requests for assistance during disasters and supported 22 disaster response deployments of Sahana over the past 10 years. As these efforts have primarily been voluntary, we have not been able to provide the level of support, in particular having people on the ground, to guarantee successful and sustainable solutions.

Opportunity

Sahana has already developed a protocol for Sahana Response Support Team (http://bit.ly/sahana-response-support-protocol), which outlines the activation process as well as the commitments  resourcing required. The response process includes an initial and full deployment. The initial deployment could be provided quickly, remotely and cheaply to provide a basic solution or a proof of concept prototype. A full deployment would support Sahana team members to be working on the ground to consult stakeholders to design and configure a custom disaster management solution. This would leverage Sahana’s extensive experience and existing software to solve the unique challenges faced by those responding to a disaster. Funding would support both initial and full deployments as well as the development of partnerships through with the Sahana Response Support Team can work.

Targets

  • Establish Sahana Response Support Team
  • Create a Sahana Eden template that could be deployed in responses to emergencies
  • Support up to 3 initial deployments by the Sahana Response Support Team
  • Support a full deployment by the Sahana Response Support Team if requested

Volunteer Team

Devin Balkind

Fran Boon

Chamindra de Silva

Michael Howden

Martin Thomsen

Implement Sahana “Sunflower” Community Support Tool

The Sahana “Sunflower” Tool would the help community collaboration together

Context

Sahana is supported by an international community working on a range of different tasks from software development to training and community support. Sahana has been deployed in over 25 different countries and it is challenging to ensure that everyone in the community is aware of these deployments and the lessons learnt. Currently we use a range of different tools and platforms to collaborate and share information. The Sahana “Sunflower” Community Support Tool has been developed by the community through a community hackathon, internship and Google Summer of Code project. It is currently being piloted and has a small number of required features to be developed before it can be fully implemented in the community.

Opportunity

Sunflower has been designed to help strengthen the Sahana Community by providing a single tool to share information on contributors, deployments and what work needs to be done. It would allow everyone to share their own profiles which are linked to the projects and deployments they are working on, as well as being an integrated issue tracking tool. Sunflower could also provide automatic status monitoring of Sahana deployments, alerting their administrators of errors and software updates. Sunflower has been developed using the Sahana Eden which allows contributors to “eat their own dog food” - having the opportunity to be the users of the code they develop.

Targets

  • Complete the customization of Sunflower
  • Enter details of all Sahana deployments in Sunflower
  • Create a profile for each Sahana community member to introduce themselves
  • Migrate tickets from existing “Trac” issue tracking tool into Sunflower
  • Use Sunflower to manage tasks for Sahana projects and administration
  • Provide status monitoring for Sahana deployments

Volunteer Team

Michael Howden

Somay Jain

Dominic König

Pat Tressel

Foster a Network of Sahana Service Providers

A Network of Sahana Service Providers would increase the capacity to promote and support Sahana solutions.

Context

As more organizations and communities use Sahana to help them prepare for and respond to disasters there will be a growing need, and opportunity, for individuals and businesses to provide services to deploy, configure and support Sahana. More commercial opportunities will support sustainable businesses providing these services, which will provide more resources to develop Sahana further.

Opportunity

By promoting opportunities and creating an open framework for partnerships, Sahana can provide a pathway for individuals and businesses to start providing services around Sahana.

Trainings and partnerships with Sahana can nurture new service providers. Sahana can maintain a registry, certification standard and code of conduct for Sahana Service Providers. This assure organizations and communities that there is support for their Sahana solutions as well as providing opportunities for Sahana Service Providers.

Targets

  • Develop Sahana Partnership Framework
  • Deliver 4 Sahana Eden Virtual Technical Trainings
  • Maintain Registry of Sahana Service Providers
  • Develop and update marketplace of opportunities for Sahana Service Providers
  • Develop Sahana Certification Program
  • Develop a Sahana Code of Conduct

Volunteer Team

Chamindra de Silva

Michael Howden

Martin Thomsen

Develop Partnerships with Donors

Sahana provides an opportunity for partners to complement the existing voluntary contributions from the community, enabling a wider and more sustainable impact. This funding is needed to implement many of the strategies outlined in this plan to improve the accessibility of Sahana and strengthen the community.

Engage Potential Donors

We will engage organizations who they have previously collaborated with as well as any other organizations that support either disaster management or open source software.  

Establish Sustainable Funding Streams

We will work with organizations to identify strategies needing funding which align with the goals of the partner organization and develop mutually beneficial partnerships which can provide sustainable funding streams.

Resources

People

Sahana can leverage its strong relationships and strategic partnerships and international community to have the flexibility to scale up and bring the right talent to support different strategies while keeping overhead costs to a minimum.

Sahana has as strong culture of voluntarism and many of the achievements over the past 10 years have depended on voluntary contributions. The Sahana community has already volunteered many hours developing this strategic plan and volunteers have committed to work on a number of the strategies outlined in this plan. However it is important not to exploit people’s voluntary commitments. There are strategies that the community have identified that they are unable to complete voluntarily, nor would it be reasonable to expect them to. In order to deliver wider and more sustainable impacts Sahana needs to fund dedicated people to deliver specific strategy targets.

With funding Sahana will be able to engage existing service providers to deliver on the strategy targets. Sponsorship funding will also create an opportunity to engage and develop new potential Sahana service providers.

By transparently engaging volunteers as well as paid service providers Sahana will be able to implement this strategic plan  efficiently and sustainably.

Financial

As of September 30, 2014 Sahana only has financial assets of 4,560.69 USD to invest into the strategies in this plan. For this reason, Sahana needs to develop partnerships to ensure that this plan can be fully executed.


Conclusion

Thank you for reading our Strategic Plan. If you have any questions, or would like to partner with the Sahana Software Foundation, please contact:

Michael Howden

CEO, Sahana Software Foundation

350 South Figueroa, Ste 437                        

Los Angeles, CA 90071,

United States

michael@sahanafoundation.org

skype: michael.howden

+64 (21) 126-1360

+1 (213) 261-4250

twitter:@michaelhowden

www.sahanafoundation.org

DSC_0173.JPG


Appendix - Active Sahana Deployments

Red Cross Resource Management SystemResource Management System Screen Shot

In 2011 the Red Cross deployed Sahana Eden as their Resource Management System (RMS) to manage staff, volunteers, members, warehouses, assets and projects. RMS is used by the International Federation of Red Cross & Red Crescent (IFRC) in the Africa and Asia Pacific Zones and national societies in Bangladesh, Malaysia, Maldives, Mongolia, Myanmar, Philippines, Timor-Leste and Vietnam.

IFRC have supported the ongoing development of RMS to meet the needs of over 600 users.

Disaster Risk Reduction Project Portal DRRP Project Portal Screen Shot

In 2010 the Asian Disaster Preparedness Center (ADPC) deployed Sahana Eden as the Disaster Risk Reduction (DRR) Project Portal. This was an initiative of the UNISDR Asia Partnership on Disaster Reduction (IAP) with funding support from the Asian Development Bank (ADP). The DRR Project Portal is a system for sharing information on all DRR projects in Asia and the Pacific for effective coordination in the region. By showing who is doing what where it aims to increase collaboration and cooperation on DRR programming between governments, donors and organizations in Asia and the Pacific.

The DRR Project Portal has information on 1,264 projects and 1,540 Users.

Timor Leste Disaster Risk Management Information SystemTL DRMIS News Feed

In 2013 the Timor Leste National Disaster Management Directorate deployed Sahana Eden as their Disaster Risk Management Information System (DRIMS). DRMIS allows stakeholders to easily share a variety of information to help them coordinate and collaborate efforts to prevent, prepare for and respond to disasters.


Philippines Relief Goods Inventory & Monitoring System

In 2012 the Department of Social Welfare and Development (DSWD) in the Philippines deployed Sahana Eden as a Relief Goods Inventory & Monitoring System (RGIMS). This was done in collaboration with the Sahana community who sent 3 members to the Philippines to participate in a technology transfer program. RGIMS is used to manage warehouses and the distribution of the majority of government relief items.

Los Angeles Sahana Community Resilience Mapping ToolScreen-Shot-2013-11-11-at-4.10.55-PM.png

In 2013 the Los Angeles Department of Public Health deployed Sahana Eden as a Community Resilience Mapping Tool. Sahana Eden was used to provide communities with an interface that would allow them to visualize and understand their community’s resilience. They are able to combine hazard data such as earthquake ShakeMaps from the US Geological Survey, US Census data along with information they upload about their own communities.

Puget Sound Maritime Common Operating Picture PlatformPSMCOP

In 2014 a consortium of public safety agencies deployed Sahana Eden as part of the Puget Sound Maritime Common Operating Picture Platform. Sahana Eden provided stakeholder management as well as incident and task tracking. Sahana Eden provides mapping and data integration between different systems.

OCHA Regional Office for Caucasus and Central Asia Humanitarian Data PlatformOCHA ROCCA

In 2014 OCHA (Office for the Coordination of Humanitarian Affairs) deployed Sahana Eden as a Humanitarian Data Platform to manage, chart and visualize geographic, demographic and baseline data for 9 countries in the Caucasus and Central Asia.


NYC:PreparedSandyRelief Screen Shoot

In 2014 NYC:Prepared deployed Sahana Eden as an Inter-Agency Coordination tool.  It’s used as a directory of relevant organizations and individuals in the NYC area, to map assets and vulnerabilities, and as a city-wide request fulfillment system. This is an continuation of the work of the Sahana Software Foundation deploying of Sahana Eden following Hurricane Sandy.

Italian Shelter and Evacuation Management SystemEVASS

In 2014 the Italian Department of Civil Protection deployed Sahana as a Shelter and Evacuation Management System.


Appendix - Partners

Sahana has developed a number of strategic relationships with a variety of non-profit, government, academic and commercial organizations to support its mission.

AidIQ

AidIQ is a social enterprise which provides Sahana solutions to non-profit organizations throughout the world. AidIQ contributes support and maintenance for the Sahana Eden Open Source Code and works with the Sahana Software Foundation as a service delivery partner on a number of projects.

Asian Institute of Technology

Sahana is working with the Asian Institute of Technology to establish a regional Sahana Center of Excellence in Thailand. The Sahana Center of Excellence will improve institutional responsiveness to coastal hazards through multi-agency situational Awareness through the development of the Sahana Alerting and Messaging Broker.

Energy7

Energy 7 is a boutique creative services agency based in New York. Energy7 have provided design services for the Sahana Software Foundation on a number of projects.

Google

Sahana has participated in the Google Summer Of Code program since 2006 and the Google Code In program since 2010 to mentor students contributing to Sahana software. Google has provided funding for Sahana to write and publish the Sahana Eden Essential Guide Book and hold Annual Meetings.  

International Association for Disaster Preparedness & Response (DERA)

DERA was founded in 1962 to link professionals, volunteers, and organizations active in all phases of disaster preparedness and emergency management around the world. Sahana is partnering with DERA to support their use of Sahana software.

IT Crisis Services

IT Crisis Services have delivered Sahana solutions for the City of Los Angeles Emergency Management Department and supported the open source project.

LIRNEasia

LIRNEasia is a regional ICT policy and regulation think tank active across the Asia Pacific who have conducted research around Sahana solutions.

Los Angeles County Department of Public Health and RAND Corporation

Sahana is working in partnership with the Los Angeles County Department of Public Health and RAND Corporation to develop the Los Angeles Sahana Community Resilience Mapping Tool.

Open Source Initiative

Sahana is an affiliate member of the Open Source Initiative and all Sahana software licenses are Open Source Initiative-approved

Oregon State University Open Source Lab

Oregon State University Open Source Lab donates server hosting for Sahana’s website, blog and Sunflower Community Support Tool.

Puget Sound Maritime Common Operating Picture Community

Sahana is a partner contributing to the Puget Sound Maritime Common Operating Picture solution.

Sarapis

Manages the NYC:Prepared Sahna deployment.  It also assists in community building, communications and volunteer management of the Sahana Software Foundation.

SpotOn

SpotOn is a Sahana Service provider based in Sri Lanka who work with the Sahana Software Foundation as a service delivery partner on projects.

Virtusa

Virtusa has provided hosting and logistics for meetings and trainings and mentoring of contributors.

Zen Internet

Zen Internet donates server hosting for Sahana’s Demo site, Continuous Integration Server and Wiki.


Appendix - Budget

Supported by Existing Funding / Volunteer Contributions

Cost (USD)

Make Sahana Software More Accessible

Sahana Eden 1.0 Release

Develop and release Sahana Eden 1.0

Requirement Gathering

10,000

Software Development

50,000

Development of Automated Test Cases for Requirements

10,000

Packaging of Installer Packages for Windows, Linux Debian, Amazon Web Services and PythonAnywhere

2,000

Develop a Sahana Eden Mobile App

25,000

Develop web setup to allow user configuration of Sahana Eden

10,000

Improve Sahana Eden user experience (UX) and user interface (UI)

15,000

Provide user support material and documentation for Sahana Eden 1.0

Screencasts

3,000

User Manual

2,000

Website

5,000

Provide developer documentation for Sahana Eden 1.0

3,000

Back-port fixes and ensure backwards compatibility for future releases of Sahana Eden

10,000

Implement automated testing and continuous integration process

Implement Continuous Integration Process

2,000

Continuous Integration Server Hosting

2,000

Establish Sahana Baseline Data Repository

Deploy basic Sahana Baseline Data Repository

Customization & Deployment

5,000

Server

2,000

Import national and administrative area geographical data for 30 priority countries

1,000

Promote the Sahana Baseline Data Repository

5,000

Enhance the Sahana Baseline Data Repository based on user feedback

10,000

Import demographic data for 10 priority countries

10,000

Import hazard and risk data for 10 priority countries

20,000

Maintain Sahana Eden Open Source Code

Merges code contribution and resolve critical bugs

16,000

Response to support requests within 2 business days

5,000

Sahana Eden Open Source Code Support Program ensures all contributions to the Sahana Eden source code meet quality standards and are merged and maintained together

10,000

Strengthen Sahana Software Community

Establish Local Sahana Branches around the World

Develop Guidelines & Promote Sahana Local Branches

2,000

Establish 3 Local Sahana Branches

3,000

Deliver SahanaCamp trainings in 3 Local Sahana Branches

45,000

Deploy Sahana Response Support Team

Establish Sahana Response Support Team

1,000

Support 3 initial deployments by the Sahana Response Support Team

6,000

Support a full deployment by the Sahana Response Support Team

20,000

Implement Sahana “Sunflower” Community Support Tool

Complete the customization of Sunflower

2,000

Enter details of all Sahana deployments in Sunflower

A profile for each Sahana community member to introduce themselves

Migrate Tickets from existing Trac issue tracking tool

Provide status monitoring for Sahana deployments

5,000

Foster a Network of Sahana Service Providers

Develop Sahana Partnership Framework

2,000

Deliver 4 Sahana Eden Technical Training

2,000

Develop Registry of Sahana Service Providers

1,000

Develop and update marketplace of opportunities for Sahana Service Providers

2,000

Develop Sahana Certification Program

5,000

Develop a Sahana Code of Conduct

1,000

330,000


Appendix - Existing Donations

Current Donations

Make Sahana Software More Accessible

Establish Sahana Baseline Data Repository

Deploy basic Sahana Baseline Data Repository

Customization & Deployment

AidIQ

$5,000

Deploy basic Sahana Baseline Data Repository

Server

Oregon State University Open Source Lab

$2,000

Import national and administrative area geographical data for 30 priority countries

AidIQ

$1,000

Maintain Sahana Eden Open Source Code

Merges code contribution and resolve critical bugs

AidIQ

$16,000

Strengthen Sahana Software Community

Implement Sahana “Sunflower” Community Support Tool

Server

Oregon State University Open Source Lab

$2,000

$26,000