Macedon Public Library Board of Trustees
Minutes of the January 23, 2017 Meeting
Community Room Macedon Public Library
Macedon New York
Present: Helen Darrow (President), Stacey Wicksall (Director), Gary Crane (Financial Officer), Carol Deys, Nancy Simpson (Secretary), Sandy Pagano (Town Board Liaison), Chris Harris (Treasurer), Christina Henley, and June Hamell (Scribe).
Visitor(s): Carole Drake and Kathy Koehler
Absent: Steve Hanrahan (Vice President)
H. Darrow, President, called the regular meeting of the Board of Trustees of the Macedon Public Library to order at 6:35 p.m.
APPROVAL OF MINUTES: RESOLVED, that the minutes of the December 19, 2016 meeting are approved with the following addition on motion by N. Simpson and second by G. Crane.
RESOLVED, on motion by C. Henley and being seconded by M. Bartels to pay up to $1000 for one year of CPLA course study by the Director, S. Wicksall, in 2017. Motion carried.
EXPENDITURES/ABSTRACT REVIEW: Treasurer, C. Harris, and G. Crane, Financial Officer
C. Harris presented the preliminary financial statements for 2016 with his analysis. He will be moving to a dashboard presentation which will be sent out one week ahead of meetings allowing time for questions to be researched.
APPROVAL OF EXPENDITURES: Three trustees verified claims 1-9 of Abstract 1-2017. RESOLVED, that payment be made of claims 1-9 inclusive in the amount of $12,963.44, on motion made by C. Henley and second by H. Darrow. Motion carried.
DIRECTOR’S REPORT (WITH STAFF INPUT): Macedon Public Library was in 6th place of 42 libraries in the Pioneer Library System for circulation for the 2016. Igloo 2.0 is holding up well and bringing people in to play. The Director shared a letter from NYS Senator Pam Helming encouraging the library to apply for grants money. The Library Board supports this application and S. Wicksall will attend the Town Board meeting Jan. 26 to explain the project to the Town Board members and ask for their support.
Policy: The Policy Committee consisting of H. Darrow, S. Wicksall, N. Simpson, and C. Henley met in January. Their focus was in Personnel Policy of the Manual. S. Wicksall is working on putting the policy in Google Drive.
TOWN LIAISON: S. Pagano reported that Scott Allen, Town Engineer, has been notified of the lights out in the library. She also encouraged promotion of library activities at the Town Hall through signage and calendars using the case in the foyer, the table by the spinner display, and putting calendars in the spinner display. The library funding of $217,000 from the Town of Macedon will be authorized at the January 26, 2017 Town Board meeting. She encouraged the library to participate in the semi-annual Macedon Messenger slated to come out in April 2017. The Director stated the costs involved for participation would have to be discussed further before a decision can be made.
BULLIS ROOM REPORT: Pre-read and no questions.
FRIENDS/CRUMPL REPORT: No report
OLD BUSINESS: Updated emergency sheets were handed out.
RESOLVED, on motion by C. Henley that employee raises for 2017 recommended by the Director, S. Wicksall, and the Director’s Salary increase of 3% as was discussed in Executive session in the December 19, 2016, meeting be approved. Motion was seconded by G. Crane and was carried.
RESOLVED, let the record reflect that as of January 1, 2016, S. Wicksall , Director, be granted one week (5 days) additional paid vacation in lieu of a raise for 2016 and going forward as of January 1, 2017 will have 3 weeks of paid vacation. Motion made by C. Deys and seconded by G. Crane. Motion carried.
RESOLVED, on motion by N. Simpson that the letter written and shared by G. Crane (Financial Officer) to the Macedon Town Board regarding financial information needed to be approved by the Library Board and given to the Town Supervisor, S. Pagano. H. Darrow seconded and the motion carried. The letter was signed and given to Supervisor Pagano.
Oaths of office were administered, signed, notarized and returned to the Director. Whistle blower and Conflict of Interest Policies were read, signed, and returned to the Director.
RESOLVED, on motion by N. Simpson, that the signatories on the Macedon Public Library bank accounts held at Lyons National Bank be Gary Crane (Financial Officer), Stacey Wicksall (Library Director), and Helen Darrow (President of Library Board). Motion was seconded by C. Henley and carried.
RESOLVED, on motion by N. Simpson, that the signatories on the Macedon Public Library bank account held at Genesee Regional Bank be Gary Crane (Financial Officer), Stacey Wicksall (Library Director), and Helen Darrow (President of Library Board). Motion was seconded by C. Henley and carried.
RESOLVED, on motion by G. Crane, that full time employees who worked the day after New Year’s Day (January 2, 2017), are entitled to one floating day off (8 hr.) in 2017.
RESOLVED, on motion from G. Crane, that the Macedon Public Library be closed for the Christmas/New Year’s Holidays in 2017 on December 23rd, 25th, 26th and 30th and that full time employees be granted 2 floating holidays in 2017. The motion was made by C. Henley. It was seconded by Helen Darrow and carried.
RESOLVED, on motion by N. Simpson, that the Director’s hiring of Mary Van Keuren for the position of part-time clerk be approved. The motion was seconded by C. Deys and carried.
A discussion was had of funding options through School District ballot referendums to close our deficit.
UPCOMING EVENTS: Trustee workshops on Thursday, February 2nd, at 7 p.m. in Lima and Thursday, February 9th, at 7 p.m. in Newark. Also Library Advocacy Day is March 1 and there will be a bus from Pioneer Library System.
RESOLVED, that the meeting adjourn at 8:44 p.m., on motion by N. Simpson and second by G. Crane. Motion carried. The next meeting will be February 27, 2017 at 6:30 p.m. at the Library.