Guidelines for Grassroots Arts Program Subgrants

Since 1977, the N.C. Arts Council’s Grassroots Arts Program has provided North Carolina citizens access to quality arts experiences. The program distributes funds for the arts in all 100 counties of the state primarily through partnerships with local arts councils. The Arts Council of Lincoln County serves as the N. C. Arts Council’s partner in awarding subgrants to local organizations for arts programs in Lincoln County.

Eligibility for Application

Application Submission & Deadline

Application forms may be downloaded from Arts Council of Lincoln County Web site at All projects must take place between July 1, 2013 and June 30, 2014. Grant amounts range from $500 and up. (Recommended, but not required.)

All applications must be received by Arts Council of Lincoln County by June 1, 2013.

Applications must be mailed or hand delivered, fax submissions will not be considered. The mailing address is:

Arts Council of Lincoln County

P.O. Box 45

Lincolnton, NC  28093

The physical address for deliveries is: 403 East Main Street, Lincolnton, NC

What the Grassroots Arts Program Funds

Grassroots Arts Program funds may be used for expenditures to conduct quality arts programs or operate an

arts organization. Typical uses of Grassroots money include:

Priorities for Funding

The first priority of the Grassroots Arts subgrant program is to provide operating or program support to

qualified arts organizations including theaters, symphonies, galleries, art guilds, choral societies, dance

companies, folk arts societies, writers groups and arts festivals, among others. Grassroots funds are not generally awarded to arts organizations that receive funding through the N. C. Arts Council’s State Arts Resources. Organizations (State Arts Resources, Outreach-Sustaining, Statewide Services) that receive general operating support directly from the N. C. Arts Council must get written approval from N. C. Arts Council staff before applying for Grassroots funds.

The second priority of the Grassroots Arts subgrant program is to support arts learning and arts in education

programs conducted by qualified artists. These can be artist residencies in schools, afterschool or summer camps or adult arts learning classes.

The third priority of Grassroots Arts subgrants is to community, civic and municipal organizations. These programs must be conducted by qualified artists.

Funding Policies

Grassroots Arts Program money may not be used for the following kinds of expenditures:

• Art, music, and dance therapists

• Artifacts

• Purchase artwork

• Capital expenditures

• Contingency funds

• Deficit reduction

• Fundraising events

• Food or beverages for hospitality or entertainment functions

• School band activities or equipment

• School choral activities

• Lobbying expenses

• Oral history and history projects

• Tuition for academic study

• Interest on loans, fines, or litigation costs

Grassroots Arts Program Subgrant Requirements

Matching Requirement

All subgrantees are encouraged to match their grant amounts dollar for dollar. The funds must come from

other public or private sources. Other N. C. Arts Council funds cannot be used as a match.

North Carolina Arts Council Recognition

Subgrantees must acknowledge the N.C. Arts Council’s support of their event or projects by including the N.C. Arts Council’s logo, and funding credit line in all print and promotional materials related to the grant. The N. C.Arts Council’s Web site offers information and downloadable logos, at

Reporting Requirements

Each subgrantee is required to submit a final report providing a detailed description of the funded project,

participation statistics and demographics, sample marketing and program materials using the N. C. Arts

Council credit line and logo, and copies of their legislative letters. The Subgrant Report form can be

downloaded from the N. C. Arts Council Web site at Final reports must be mailed or

hand delivered to the Arts Council of Lincoln County by May 15, 2014.

Legislative Letters: Applicants may be required to write their state representatives to thank them for

appropriating Grassroots funds. If required, the letter should provide information about how Grassroots

funds were used to support your program or project, and the community impact of the event. A copy of all

letters to legislators must be included in the subgrantee’s final report.

Office of State Budget and Management (OSBM) Reports

The Office of State Budget and Management (OSBM) administers the reporting Web site

where any non-government organization that receives state funding must submit a report on an annual basis.

The report is due no later than six months after the end of the grantee’s fiscal year. Most arts councils choose to complete this form at the time they complete their final report for the North Carolina Arts Council. reports must be completed online using the Web site (

Non-government subgrantee organizations must submit a paper copy of the OSBM report to their DCP no later than six months after the end of their fiscal year. It is the responsibility of the DCP to make sure that its

subgrantees submit a report that is correct and complete. The completed OSBM report form should be kept on file with the subgrantees’ grant records. These reports are for the DCP’s financial records in case of an audit. The DCP should not send copies of subgrantee OSBM reports to the N. C. Arts Council. A copy of the

subgrantee OSBM report can be found at

Organizations receiving less than $25,000 in total state funds in any fiscal year must complete two forms:

1)NGO State Grant Certification and Sworn Statement and 2)NGO State Grant Compliance Reporting under 25k.

Organizations receiving $25,000 or more from any state source in any fiscal year must complete four forms.

1)NGO Schedule of Receipts and Expenditures, 2)NGO State Grant Certification and Sworn Statement, 3)NGO State Grant Compliance Reporting 25k or More, and 4)NGO State Grant Program Activities and


How Subgrant Applications are Evaluated

Subgrant applications are reviewed by a diverse panel of community members including artists, county and

public officials and board members of  Arts Council of Lincoln County, among others. The panel evaluates each application based on the subgrant guidelines and the following criteria:

• Artistic quality of proposed project or programs

• Community impact of project or programs

• Ability to plan and implement project

• Stability and fiscal responsibility of the organization

Panelists discuss and score the grant using an established rating system. The subgrant s panel’s funding

decisions are then presented as recommendations to the Arts Council of Lincoln County board of directors. The board of directors votes and gives final approval to the subgrants panel’s recommendations.

Questions and Assistance

If applicants have questions or need assistance, please contact Laurie Bostian, Executive Director of ACLC, at 704-732-9044 or