Valley Gardens Middle School

Governing Body Delegation Planner

It is important to note that the decision to delegate a task/responsibility to an individual is made by the full governing body and recorded – without such a formula, the individual/committee has no power to act.

This planner shows to which level the governing body may legally delegate functions. Please note that the decision planner does not apply to academy governing bodies.  

Key        Level 1: Full governing body

        Level 2: A committee of the governing body

        Level 3: An individual governor

        Level 4: Headteacher.

Grey box

Function cannot be legally carried out at this level.

Action could be undertaken by this level.

Although legally possible to delegate to this level it is not recommend. Significant decisions, monitoring and evaluation are best undertaken by the governing body or a committee with delegated authority, not by individuals. As long as it is line with the regulations governing bodies are free to decide for themselves.


REMINDER



Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

Budgets

To approve the first formal budget plan each financial year (and depends on your local scheme of financial delegation)

strategy

To agree annual action plans and monitor how school premiums are spent (i.e. PE and sports premium, Year 7 numeracy and maths catch up premium, service premium and the pupil premium)

strategy

Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

Budgets (cont)

To monitor monthly expenditure.

strategy

To establish a charging and remissions policy

strategy

To enter into contracts (GB should agree financial limits)

strategy

Staffing

Appoint selection panel for headteacher

GB

Appoint selection panel for deputy head

GB

Appoint selection panel for other members of the senior leadership team

GB

Ratify or reject decisions of appointed selection panels

GB

Appoint other teachers

HT

Appoint non teaching staff

HT

To put in place a pay policy

strategy

To decide upon pay discretions in line with the pay policy and legal requirements.

strategy

Dismissal of headteacher

strategy

Initial dismissal of other staff

HT

Suspending head

strategy

Suspending staff (except head)

HT

Ending suspension (head)

strategy

Ending suspension (except head)

strategy

Setting the overall staffing structure

strategy

In voluntary and foundation schools to agree whether or not the Chief Education Officer/diocesan authority should have advisory rights

N/A

Determining dismissal payments/ early retirement

strategy

To produce and maintain a central record of recruitment and vetting checks

HT

Establish and review procedures for addressing staff discipline, conduct and grievance.

GB

Curriculum

Ensure National Curriculum (NC) taught to all pupils.

Standards

To consider any disapplication for pupil(s)

HT

To decide which subject options should be taught having regard to resources, and implement provision for flexibility in the curriculum (including activities outside school day)

Standards

Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

Curriculum (cont)

Establish and review a sex and relationship education policy (including in primary schools where the GB must decide whether to teach sex education) and ensure that parents are informed of their right to withdraw their children.

HT

Provide clear advice, informed by statutory guidance, on which a strategy for careers advice and guidance can be based.

Standards

Responsibility for ensuring that provision of religious education (RE) meets statutory requirements and/or the requirements of any trust deed

Standards

To ensure that all pupils take part in a daily act of collective worship in line with statutory requirements

HT

Extra-curricular provision

To decide whether to offer additional activities and what form these should take

GB

To put into place the additional services provided

HT

To decide whether to stop providing additional activities.

Standards

Performance management

To adopt and review teacher appraisal policy

Standards

To appoint the panel to carry out the appraisal of the head teacher.

GB

To carry out appraisal of other teachers (or delegate to line managers in the school).

HT

Discipline/ exclusions

To review all permanent exclusions and fixed term exclusions where the pupil is either excluded for more than 15 days in total in a term or would lose the opportunity to sit a public examination

(Can be delegated to chair/vice-chair in cases of urgency)

Standards

To produce a set of written principles for the school behaviour policy and present these to the headteacher, parents, staff and students for consultation.

Standards

To draft the content of the school behaviour policy and publicise it to staff, students and parents.

HT

Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

Admissions

To annually determine admission arrangements (VA and foundation schools)

Strategy

To carry out consultation where changes to admission arrangements are proposed, or the governing body has not consulted on their arrangements in the last 7 years (VA and foundation)

Strategy

Admissions:  application decisions (Governing bodies of VA and Foundation schools must establish a dedicated Admissions Committee to allocate places, where they choose to delegate authority to committee level)

Strategy

To establish and publish an admissions appeal timetable (VA and Foundation Schools)

Strategy

To appeal against LA directions to admit pupil(s) (voluntary, foundation and special schools; also community and VC schools where LA is the admissions authority)

Strategy

Premises & insurance

Buildings insurance and personal liability– GB to seek advice from LA, diocese or trustees where appropriate.

GB

Health & safety

To ensure a health and safety policy and procedures are in place.

Strategy

To ensure that health and safety regulations are followed

HT

School organisation

To publish proposals to change category of school

Strategy

To decide whether to convert to academy status

GB

Propose to alter or discontinue voluntary foundation or foundation special school

GB

To set the times of school sessions and the dates of school terms and holidays (except in community, special and VC schools where this is the LA’s role)

GB

To ensure that school lunch nutritional standards are met

HT

To establish a data protection policy and review it at least every two years and register with the Information Commissioner’s Office

Strategy

Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

To ensure provision of free meals to those pupils meeting the criteria, including Universal Infant Free School Meals (if applicable)

HT

Maintain a register of pupil attendance

HT

Information for parents

To determine whether to publish a home-school agreement (no longer a statutory requirement)

Strategy

Overall responsibility for ensuring that statutory requirements for information published on the school website, including details of governance arrangements, are met.

Strategy

Establish, publish and review a complaints procedure.

Strategy

To establish and publish a Freedom of Information scheme and ensure the school complies with it.

Strategy

Ensure focus on three core strategic functions:

  1. Ensuring clarity of vision, ethos and strategic direction
  2. Holding the headteacher to account for the educational performance of the school and its pupils, and the performance management of staff
  3. Overseeing the financial performance of the school and making sure its money is well spent

GB

GB roles, procedures and development

To draw up an instrument of government and any amendments thereafter

GB

To appoint (and remove) the chair and vice-chair of a permanent or a temporary governing body

GB

To appoint and dismiss the clerk

GB

To appoint and remove co-opted and Local Authority Governors.

GB

To set up and publish a register of governors’ business and pecuniary interests

GB

To set and publish the structure and remit of the governing body and any committees including governor appointment details, term of office and attendance record

GB

To ensure Edubase is updated

HT


Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

To approve and set up a governors expenses scheme

To consider whether or not to exercise delegation of functions to individuals or committees.

To regulate the GB procedures (where not set out in law)

To agree governor induction and training programme

To review progress against strategic plan and evaluate governing body performance

Formal Collaboration

To consider forming or joining a group of schools

Academies

To consider approach and time scale to academy conversion

To consider forming or joining an existing Multi Academy Trust (MAT)

Federations

To consider forming a federation or joining an existing federation

To consider requests from other schools to join the federation

To leave a federation

Review of structure including any subsequent conversion to MAT status

Inclusion and equality

To establish and review a special educational needs (SEN) policy.

To publish and update at least annually a SEN information report (meeting requirements set out in the Special Educational Needs and Disability Regulations 2014)

To designate a qualified teacher to be responsible for co-ordinating SEN provision (the SEN Co-ordinator or SENCO)

To appoint a designate “responsible person” for looked after children.

To establish an accessibility plan and review it every three years.


Area

Function

Level

In our school, this responsibility is delegated to:

1

2

3

4

Safeguarding

To have due regard to the need to prevent people from being drawn into terrorism and to oversee the incorporation of the necessary procedures and practices outlined in the Prevent duty into the Child Protection Policy

To adopt and review annually a child protection policy and relevant procedures.