GREAT FALLS PUBLIC SCHOOLS

WEBPAGE GUIDELINES FOR SCHOOLS, DEPARTMENTS AND STUDENT GROUPS

JULY 2015

Introduction

GFPS webpages are important communication and public relations tools.  They represent the District to a worldwide audience.  Due to this exposure, there needs to be a certain level of quality control.  Additionally, we need to consider the protection of

To that end, the District has prepared the following guidelines for all GFPS-related websites.  If you have questions, please call the Director of Instructional Technology.  

School & Teacher Websites

“School Websites” are those websites that represent the District’s twenty-one schools and are linked off the www.gfps.k12.mt.us/schools page under the link titled “Visit school website” for each school.  Guidelines include:

  1. Teachers may set up their own webpage, with their own look and feel. The teacher should link to the school site. The school webmaster can link the teacher page from the school site. In this way, if a teacher changes schools or leaves the District, the teacher has full control over his/her webpage.
  2. The school webmaster can set up teacher page(s) under the school’s site with the school’s look and feel.  Both the school webmaster and the teacher have permissions to edit the page(s). If teachers leave the District, they will lose the ability to edit their pages, and the page(s) cannot be transferred to another school or taken with them.

District Department Websites

“District Department Websites” are those websites that represent the District-level departments that are listed on this page:  www.gfps.k12.mt.us/departmentlist and this page:  gfpsweb.weebly.com/.  Guidelines include the following:

  1. Move to the District Departments’ Weebly site, which will have links to all of the departments, whether on Weebly or kept on Drupal. However, any department switching to Weebly has to understand that a whole revamping may be done to the webpage and Weebly may not be chosen as the new platform. Therefore, if a department spends considerable time developing a Weebly page, the department may lose this work if a committee decides to move in a different direction with the District Website.
  2. Departments do not need to switch if they are happy with their page(s) the way they are.  

Student-Run Business and Club Websites

Student-run business websites represent those co-curricular businesses and clubs that are an integral part of the educational program.  When teachers set up a website for student content, the following guidelines will be in place:

 

Acceptable Use

Great Falls Public Schools has adopted and enforces the standards set forth in these Webpage Guidelines for materials posted on its Website and on the other Webpages that it hosts. The District reserves the right to remove or disable access to material that violates its acceptable use policies. However, the District does not assume any responsibility or liability for content provided by others, including content provided by faculty, staff, and students on their own personal Web pages, nor does the District assume any liability or responsibility for failure to enforce its acceptable use standards as set forth herein.


District Guidelines for Website Design & Content

Content

  1. Content of webpages must be consistent with the educational aims of Great Falls Public Schools.
  2. Pages should include well-written text that is edited for spelling and grammar. Content should be written for the web, brief and to the point.  
  3. "Under Construction" signs or blank pages should not be used.  Pages should be completed prior to publishing to the Internet.  
  4. Each page should contain up‐to‐date information. All dates, such as on lesson plans or sports’ schedules, should include the year (e.g. 06/08/2015 or June 8, 2015).
  5. To avoid confusion with hyperlinks, pages should not use underlines on non-linked text.
  6. Content should be organized, with related information on a single page. Every page should have a balanced amount of information.
  7. Pages will provide a link to the appropriate school or District official website.
  8. Pages will be free of any third-party advertisement with the exception of District-approved fundraisers.
  9. Web pages shall not include nor link to content that is obscene, libelous or slanderous, promotes illegal activities, threatens the safety of others, or creates a clear and present danger of inciting students or others to commit unlawful acts, violate school/District rules or disrupt the school's/District’s orderly operation. The final determination of what is objectionable rests with the school/GFPS administration.

Images

  1. Large images should be avoided in consideration of those who have slower Internet connections.
  2. To be ADA compliant, each image should have the “alt” tag specified with the content of the image. Alt tags give a short description of an image. For instance, a picture of Giant Springs might say "Giant Springs in autumn." Alt tag information is important for users who have vision disabilities or other access issues.
  3. Alt tags and image file names (the name of the file when it is uploaded)  cannot contain student last names.

Contact Instructions

  1. All websites should contain easily accessible contact information.
  2. A contact form is preferable. However, if email addresses and phone numbers need to be displayed, use graphics rather than text, which can be copied by spammers and bots.

Copyright

  1. No copyrighted images, graphics, artwork, videos, text,  music or other work may be used without written permission of the owner, including student work, which requires parental permission if the creator is under 18 years of age.
  2. Attribution must be supplied with all copyrighted work after permission to use is granted.

Protect Our Students (COPPA, CIPA, FERPA)

  1. Webpages will comply with FERPA, COPPA, and CIPA.
  2. Photos and names of students are allowed on web pages but are limited to first name only with the consent of the Media Release form. Students who do not have a signed Media Release on file at the home school will not be published.
  3. No webpage content should allow people accessing the page to contact any student directly.

Edited July 2015