Park Ridge-Niles School District 64 |
1:1 Learning Initiative Student-Parent Handbook V2.0 |
Policies, Procedures, and Information |
Dear District 64 Families:
It is our pleasure to share with you the 2nd edition of District 64’s 1:1 Learning Initiative Student-Parent Handbook. As our mission states, we are deeply committed to inspire every child to discover, learn, achieve, and care.
This newly updated handbook reflects all that our community has learned over our first year of implementation. It still features all the essentials students and parents/guardians need to efficiently navigate through an enhanced learning process with a Chromebook in the hands of every grades 3-8 student in our District.
This handbook is designed to provide answers to the fundamentals. It pulls together all the policies, procedures, and other details you need in one handy place. We recommend that every family take a “now” and “later” approach by:
- Taking a few minutes now to read through it so students and parents are clear about the expectations.
- Keeping it handy for later so you can refer back to it as the year unfolds and other questions may arise.
Third graders are routinely blogging thoughts and responses to what they read. Fifth graders are creating websites as student portfolios. Math students are learning concepts through a flipped classroom. We are so proud of how effectively our teachers are integrating Chromebooks into daily instruction and students are using their new learning tool to improve and personalize their education.
District 64 has a long tradition of educational excellence. And as we move into our second year experiencing our 1:1 learning ecosystem, we know this type of 21st Century Learning will continue to inspire our students to discover, learn, achieve and care. Thank you for your partnership in successfully bringing the benefits of this powerful learning tool to our students.
For Your Children,
Dr. Laurie Heinz Superintendent | Dr. Lori Lopez Assistant Superintendent for Student Learning | Mary Jane Warden Director of Innovation & Instructional Technology |
Table of Contents
1.1 Receiving the Chromebook: Elementary Grades 3-5
1.2 Receiving the Chromebook: Middle School Grades 6-8
1.4 Failure to Return the Device
3.0 Using the Chromebook at School
3.2 Chromebook Undergoing Repair
3.4 Avatars/Screen Savers/Background Photos
3.5 Sound, Music, Games, and Data
3.7 Connecting Your Chromebook to a Home Wifi Network
5.0 Filtering of Internet Activity on the Chromebooks
5.1 Filtering on Other Devices
6.0 Apps and Extensions on the Chromebook
6.1 Installation of Apps and Extensions
6.3 Procedure for Re-loading Extensions and Apps
7.1 Statement of Responsibility
7.2 Parent/Guardian Responsibilities
8.0 Protecting and Storing the Chromebook
8.2 Storing the Device: Elementary School Grades 3-5
8.3 Storing the Device: Middle School Grades 6-8
8.4 Device Left in Unsupervised Areas
9.0 Repairing or Replacing the Chromebook
9.2 Chromebook Maintenance Fee
9.3 Claims and Incident Charge
9.4 Loss or Damage Due to Misuse, Neglect, Misconduct, or Vandalism
10.1 Student-Parent Commitment Pledge
10.2 Access to the Electronic Networks
Access to the Electronic Networks
Curriculum and Appropriate Online Behavior
10.3 Authorization for Electronic Network Access
Introduction
The focus of the District 64 1:1 Learning Initiative is to provide tools and resources to the 21st Century learner. Excellence in education requires that technology be seamlessly integrated throughout the educational program. According to studies and school reports, students who use a computing device in a 1:1 educational environment are more organized engaged learners, attend school more regularly, advance their knowledge and understanding of technology, and become constructors and designers of information and ideas (Bebell, 2005). Increasing access to technology is essential for that future, and one learning tool for these 21st Century learners is the Chromebook which accesses Google Apps for Education (herein referred to as GAFE). The mobility (anywhere, anytime) and individualized use of the Chromebook is a way to empower students to maximize their learning and practice 21st Century skills of critical thinking, creativity, communication, and collaboration.
Learning happens from a continuous dynamic interaction among students, educators, parents, and community at large. Technology immersion does not diminish the vital role of the teacher. Effective teaching and 1:1 access to a device and resources set up the best conditions for learning.
1.0 General Information
The policies, procedures, and information within this document apply to all Chromebooks used at Park Ridge-Niles District 64, including any other device considered by the District to come under this handbook. Teachers may set additional requirements for use in their classroom and integration with curriculum.
1.1 Receiving the Chromebook: Elementary Grades 3-5
Chromebooks for grades 3-5 will be distributed through the classroom of the student. Before the device can be issued to the student, parents and students must:
- Review and agree to the Acceptable Use Policy (AUP) through registration
- Review, sign and return the Chromebook pledge through classrooms during the first week of school
New students/3rd grade parent-student orientations to the 1:1 Learning Initiative will be hosted by elementary school building. These orientations will help families who are new to this learning ecosystem to become better acquainted with the ins and outs of anytime, anywhere learning.
Upon payment of the Chromebook Maintenance Fee, a student will be assigned a District -owned Chromebook and provided a standard-issue case. This fee was collected at the time of registration through Infosnap. Students are expected to take the Chromebook in the case to and from school.
1.2 Receiving the Chromebook: Middle School Grades 6-8
Chromebooks for grades 6-8 will be distributed through homerooms on the first day of classes. Parents and students must review, acknowledge and adhere to the Acceptable Use Policy (AUP) through registration and the Chromebook pledge through homerooms during the first week of school. Upon payment of the Chromebook Maintenance Fee, a student will be assigned a District -owned Chromebook and provided a standard-issue case. This fee was collected at the time of registration through Infosnap. Students are expected to take the Chromebook in the case to and from school.
The student will be provided a standard-issue case and expected to carry the Chromebook to and from school for daily use. The student must also use the case in the hallway when traveling to the different classes. If the student wishes to obtain his or her own carrying case, the case must be approved by the Technology Director (or designee). If the personally obtained carrying case is approved, the standard-issue case must be returned in the condition in which it was issued (new or used with natural wear-and-tear or in usable condition - to be determined by the Technology Director or designee).
1.3 Returning the Device
The District-issued device with case and accessories will be returned to the school during the final week of each school year as facilitated by the classroom or homeroom teacher. If a student transfers out of District 64 during the school year, the device shall be returned to the school office at that time. Students who withdraw, are expelled, or terminate enrollment at the school for any other reason, must return this District-issued device with accessories on the date of termination to the school office.
1.4 Failure to Return the Device
If a student fails to return the District-owned device at the end of the school year or upon termination of enrollment at a District 64 school, this inaction will result in a theft report being filed with the Park Ridge Police Department or the Niles Police Department, depending on the school location. The student/parents will be expected to pay the replacement cost of the device including accessories (power adapter and case).
Furthermore, if the student does not return the device in proper working condition or is damaged beyond normal wear and tear, the student will be responsible for paying the incident fee or cost of replacement as determined by the Technology Department in conjunction with teachers and School Administration and must return the device and all accessories to the school’s Learning Resource Center (LRC). Any needed repairs will be facilitated by the School District Protection Plan, ultimately not to exceed the replacement cost of the device. Accessories will need to be replaced at cost.
2.0 Care of the Device
The Chromebook is school property and all users will follow this handbook and the District 64 Acceptable Use Policy for the care and maintenance of this technology. Students are responsible for the general care of the device they have been issued whether on or off campus. Devices that are broken or fail to work properly must be taken to the District 64 Technology Department via the LRCs and/or Building Technologist as soon as possible for an evaluation of the device.
2.1 General Precautions
- Only use a clean, soft cloth to clean the screen or around the device; no cleansers of any type. Cleaning wipes are permissible, but be sure to wipe the device or screen dry.
- Cords and cables must be inserted carefully into the device to prevent damage.
- The Chromebook must remain free of any writing, drawing, stickers, or labels that are not the property of Park Ridge-Niles District 64.
- Keep all liquids or food away from the Chromebook.
- The Chromebook device must not be keep in extreme temperature conditions (i.e. in a hot car) for prolonged periods of time or when the temperature rises then falls so condensation occurs.
- Chromebooks should never be dropped, tossed, or stepped on.
- The Chromebook must never be left in an unlocked locker, unlocked car, or any unsupervised area.
- Do not lean on top of the Chromebook or stack items on top of the device.
- Students are responsible for keeping the Chromebook’s battery charged for school each day.
2.2 Carrying the Chromebook
The protective carrying cases provided with the Chromebooks have sufficient padding to protect the device from normal treatment and provide a suitable means for carrying the device to and from and within the school. The guidelines below should be followed:
- The Chromebook should always be within the protective carrying case when transported.
- No other object should be placed in the protective carrying case with the Chromebook unless the object is flat (such as paper, notepads or note cards). You will need to be able to zipper the case shut.
- Chromebooks in cases should only be put in backpacks with other flat items.
3.0 Using the Chromebook at School
The Chromebook is intended for use at school each day. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars and schedules may be accessed using the student Google Apps for Education (GAFE) account. Students are responsible for bringing their Chromebook to all classes unless specifically instructed not to do so by their teacher. A limited number of Chromebook “loaners” are available from the LRC, but loaner devices are prioritized for cases where a student’s District-assigned Chromebook is out for repair.
3.1 Chromebooks Left at Home
If a student leaves his/her Chromebook at home, s/he is responsible for getting the course work completed when reunited with the device (i.e., using other tools in the meantime like paper/pen). In these cases of forgetfulness, checking out a loaner Chromebook may not be an option should the school’s LRC not have enough on hand. Loaner devices are for in-school use only and must be returned to the LRC before the end of the school day.
If a student repeatedly leaves the device at home, interventions will be put into place by the teacher and/or administrator, consistent across a grade level, similar to issues like homework or instructional materials or other classroom procedures. Further disciplinary actions or behavioral interventions may be taken if a student continues to be unsuccessful in meeting this expectation.
3.2 Chromebook Undergoing Repair
Loaner Chromebooks will be issued to students when they leave their Chromebook for repair with the Technology Department through the school’s Library Resource Center. This loaner may be taken to and from home until the repaired device is returned to the student. The student is fully responsible for this loaner and charger, just like their own assigned Chromebook being repaired.
3.3 Charging Your Chromebook
Chromebooks must be brought to school each day in a fully charged condition. Students need to charge the Chromebook every evening or over the weekend. Repeat failures to meet this expectation will result in interventions put into place by teachers and/or administrators. The student must return the Chromebook to the LRC or with the classroom teacher overnight.
3.4 Avatars/Screen Savers/Background Photos
Inappropriate media may not be used as an avatar, screen saver or background photo. Inappropriate media includes, but is not limited to, the following: the presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures. Use of such media will result in disciplinary actions.
3.5 Sound, Music, Games, and Data
Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Internet games are not allowed on the Chromebooks. If game apps are installed, it will be at the discretion and guidance of a teacher or administrator. All District-provided software/apps are distributed through the Google Management Console. Data storage will be through District 64’s Google Apps for Education (GAFE) accounts.
3.6 Printing
Although Chromebooks were designed to foster a digital environment, Internet or cloud printing protocols may be utilized. You may reference Google Cloud Print support documentation for home printing setup.
Printing at school is facilitated through current workstations and labs. Printing from a Chromebook will not be widely available. Printing is possible through document collaboration, specified workstations, and lab settings throughout a school building.
3.7 Connecting Your Chromebook to a Home Wifi Network
Students will need to set up their Chromebook on their home wireless network.
1. In the lower right hand corner you’ll see a wifi icon. Click on the icon.
2. You will then see a menu with options. Click on Network/Wifi. This will prompt the device to scan for wireless networks available. Find your home network and click.
3. You will be prompted through your home wifi security requirements (i.e., password).
It is incumbent upon parents to monitor and manage student Internet activity or screen time while at home. It is the prerogative of the parents to limit or restrict Chromebook or Internet use at home.
3.8 Other Wifi Network Access
The District understands that not all families have access to the Internet at home. The District will work with families to find solutions that work best for that student. Upon application and assistance approval, a subsidized solution is Comcast Internet Essentials. The Park Ridge and Niles libraries also offer free wireless Internet for all patrons.
4.0 Google Apps for Education
Each student is issued a District 64 Google Apps for Education (GAFE) account under the d64.org domain. Students will use this single account throughout their academic career in District 64.
4.1 Managing Your Data
Students will save data, work and files directly into their district GAFE accounts or on various Web 2.0 sites (a.k.a. “in the cloud”, linked to their GAFE account credentials). Please note that storage space in very limited on the Chromebook. It is the student’s responsibility to ensure that work is not lost due to accidental deletion. Chromebook malfunctions are not an acceptable excuse for not handing in school work. Please work with your teacher, Instructional Technology Coach, or building technologist to establish offline access to files. Furthermore, teachers, the Instructional Technology Coach, or building Technologist at your school will help to retrieve files or data when there is device malfunction.
4.2 Passwords and Privacy
Keep your password safe and private at all times. If you feel that your password security has been breached, contact your teacher, Instructional Technology Coach, or Building Technologist for assistance.
Google Apps is governed by a detailed Privacy Policy, which ensures that Google will not inappropriately share or use personal information placed in its systems. Google complies with applicable US privacy law, and the Google Apps Terms of Service specifically details its obligations and compliance with FERPA (Family Educational Rights and Privacy Act) regulations. Google is registered with the US-EU Safe Harbor agreement, which helps ensure that our data protection compliance meets European Union standards for educational institutions.
5.0 Filtering of Internet Activity on the Chromebooks
In support of anytime, anywhere learning in the 1:1 Learning Initiative, the District has invested in providing an open and secure Internet experience for our students on and off campus as Chromebooks are utilized as their learning tool and resource. The Securly unified filtering system offers a seamless integration with the Chromebook and a cloud architecture to assign policies that will enhance the learning environment. Internet activity is tracked to a certain degree in one month time spans -- general keywords searched, blocked sites attempted to be accessed, top sites searched, and top offenders. Data may be reviewed by administrators, teachers, and counselors if there is cause for concern. In those situations, parents will be notified of the data review. Parents may also be provided with an audit trail report upon request.
5.1 Filtering on Other Devices
Once a Chromebook is logged in with a district GAFE account, the Securly filtering extension is installed. This means that District filtering policies will be set on that device. In order to uninstall the Securly extension, a Chromebook must be reset to factory settings. The Securly extension does not adhere to a Chrome browser situation, only to actual Chromebook devices.
6.0 Apps and Extensions on the Chromebook
All Chrome apps and extensions are managed and distributed by the District. If you discover an app or extension that is useful in the pursuit of learning, discuss this with your teacher, Instructional Technology Coach, or Building Technologist.
6.1 Installation of Apps and Extensions
The Chrome apps and extensions incorporated by District 64 are propagated through District GAFE accounts. From time to time the school or District may add apps/extensions for use in
a particular course. Periodic checks of Chromebooks will be made to ensure that students have not removed required apps or have added apps that are not authorized by the school or District.
You will be able to login to your District GAFE account from other devices that either have a browser, or specifically the Chrome browser, available or run the Chrome OS. These apps and extensions will install on any device running the Chrome browser or Chrome OS.
6.2 Inspection
Students may be selected at random to provide their Chromebook for inspection by staff for rogue apps or extensions.
6.3 Procedure for Re-loading Extensions and Apps
If technical difficulties occur, illegal software or jailbreaking (a.k.a. rooting, is the process by which you take complete control of the software running on a particular device) has been done, or non-District 64 apps are discovered, the Chromebook will be restored to factory state by the school’s Building Technologist or member of the Technology Department. The student and parent must work in conjunction with District 64 technology support staff to re-establish any District-owned extensions and apps through the district GAFE account.
The school does not accept responsibility for the loss of any data or documents deleted due to a reformat in order to rectify a violation.
Violations will be addressed as outlined by teachers and administration. A student may lose at-home privileges and the Chromebook will need to remain at school in the Learning Resource Center for daily pick-up and return by the student. Teachers and administrators will explain what the consequences are for violations.
7.0 Acceptable Use
7.1 Statement of Responsibility
The use of District 64’s technology equipment and network is a privilege, not a right. The privilege of using the technology resources provided by District 64 is not transferable by a student to people or groups outside the District and terminates when a student is no longer enrolled in Park Ridge-Niles District 64 schools. This handbook is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of the Chromebook computer. If a person violates any of the Policies, Procedures and Information contained in this handbook, privileges may be terminated, access to the District’s technology resources may be denied, and the appropriate disciplinary action shall be applied.
The act of jailbreaking a Chromebook computer voids any warranty and is in strict violation of the Acceptable Use Policy and the guidelines in this handbook. Chromebook privileges will be terminated and appropriate disciplinary action shall be applied.
Internet access is available on every computer with network access in Park Ridge-Niles District 64. The Network Manager and Technology Department will make reasonable efforts to maintain reliable service. They cannot, however, absolutely guarantee that the system will always be available or operating correctly. Student users should assume that none of their data is private or confidential. Any communication or data may be subject to review by network or school administration.
The user is responsible for what he/she says and does with the computer device and on the network. Communication with thousands of others is quick and easy. Therefore, it is important for the user to stop and think before communicating and to show respect for other people and for their ideas.
A crucial part of the 1:1 Learning Initiative is encouraging a strong partnership between teachers, parents and students. When students are using their District GAFE, ultimately, they are held responsible to the expectations of District 64. This means that any inappropriate usage at home can still affect the learning process in the classroom. Parents are responsible for managing and monitoring Chromebook usage when at home. Teachers are expected to monitor student GAFE account activity, as it can affect the learning process. Teachers will have access to all students’ Google Drive documents and activity.
7.2 Parent/Guardian Responsibilities
- Talk to your student about values and the standards that your student should follow on the use of the Internet just as you would on the use of all media information sources, such as television, telephones, movies, and radio.
- Monitor your student’s Internet activity and instruct your student on proper digital citizenship.
- Set parameters around when and how long students are “plugged in” and using technology of all kinds.
- Help your student maintain the Chromebook as a 1:1 learning tool in the pursuit of academic success.
- Promptly pay the Chromebook Maintenance Fee (see section 9.0) as well as the per-incident fee associated with droppage, damage, or loss.
7.3 School Responsibilities
- Provide Internet to its students at the school buildings.
- Provide Internet filtering of inappropriate materials as able.
- Provide network data storage areas. These will be treated similar to school lockers. Park Ridge-Niles District 64 reserves the right to review, monitor, and restrict information stored on or transmitted via District 64 owned-equipment and to investigate inappropriate use of technology resources. Privacy should not be assumed.
- Provide staff guidance to aid students in doing research and help assure student compliance of the Acceptable Use Policy.
- Provide an effective learning environment for seamless integration of 1:1 Learning tools (i.e., Chromebook)
7.4 Student Responsibilities
- Use computers/devices in a responsible and ethical manner.
- Obey general school rules concerning behavior and communication that apply to the Chromebook as well as all technology resources and network use according to the Park Ridge-Niles District 64 Access to Electronic Networks and Student Acceptable Use Policy Agreement. The Chromebook Pledge (see section 10.0 Student-Parent Commitment Pledge) must be reviewed by both student and parent and signed each year. The Student Acceptable Use Policy is available here in this handbook as well as in the official District 64 Parent/Student Handbook (online and hardcopy). These documents must be signed by students and their parents each year as part of this agreement.
- Use all technology resources in an appropriate manner so as not to damage school equipment. This “damage” includes, but is not limited to, jailbreaking the Chromebook, the loss of data resulting from delays, non-deliveries, mis-deliveries, or service interruptions caused by the students’ own negligence, errors or omissions.
- Help Park Ridge-Niles District 64 protect the computer network and devices by contacting a teacher or principal about any security problems that may be encountered.
- Monitor all activity on your account(s) and keep passwords private and uncompromised.
- Always put the Chromebook to sleep after use and secure the Chromebook in the carrying case to protect your work and information.
- If you should receive email or other electronic message(s) containing inappropriate or abusive language or if the subject matter is questionable, alert a teacher or the principal.
- Return the Chromebook, charger, and case to your homeroom/classroom teacher at the end of each school year for check-in. Students who withdraw, are expelled, or terminate enrollment in District 64 schools for any other reason must return the Chromebook on the date of termination to the school office.
7.5 Chromebook Care
- Chromebooks must be charged and ready for school each day.
- Students will be held responsible for maintaining their individual Chromebook and keeping it in good working order.
- Only labels or stickers approved by District 64 may be applied to the computer. These District labels and stickers must not be tampered with. If there is a label or sticker that needs to be replaced, please contact the teacher or building Technologist.
- Carrying cases furnished by District 64 must be kept in working condition with only normal wear and no alterations to avoid paying for a replacement.
- Chromebooks that malfunction or are damaged must be reported to the Technology Department via the Building Technologist through the LRC. The school district will be responsible for facilitating repairs of Chromebooks that malfunction.
- Chromebooks that have been damaged from student misuse or neglect -- whether on campus or off -- will need to be repaired with a per-incident fee being borne by the student/parents.
- Chromebooks that are stolen must be reported immediately to the Technology Department via the school office. A police report must be filed promptly with the Park Ridge or Niles Police Department.
- Upon notification that the Chromebook has been lost or stolen, certain procedures will be put in place by the Technology Department in an attempt to secure data and prevent use of the device.
7.6 Student Discipline
The discipline procedure in the District 64 Student-Parent Handbook addresses serious and
major offenses such as stealing and destruction of school or personal property, which apply to the Chromebook or any technology device. Depending on the seriousness of the offense, students may lose Chromebook and/or technology resource/network privileges as well as being held for detention, suspension or even in extreme cases, expulsion.
8.0 Protecting and Storing the Chromebook
8.1 Chromebook Identification
Student Chromebooks will be labeled in the manner specified by the school district. Chromebooks can be identified in the following ways:
- Record of serial number
- Park Ridge-Niles District 64 asset tag
- Student’s First Name/Last Name as labeled by school staff
- Carrying cases may be identified by a personal luggage tag. Please do not write, embellish, or use stickers on the carrying case.
8.2 Storing the Device: Elementary School Grades 3-5
When an elementary student is not using his/her device during school, the Chromebook can be placed on the desk but not inside the desk. Nothing should be placed on top of the Chromebook. When the Chromebook is taken to and from school, the Chromebook should be kept in its carrying case whenever possible. Students are expected to take their Chromebooks home every day after school, regardless of whether or not they are needed. Chromebooks should not be stored in a vehicle at school or at home.
8.3 Storing the Device: Middle School Grades 6-8
When a middle school student is not using his/her device, the Chromebook should be stored in the provided carrying case in his/her locked locker. The middle school requires that a student use the combination lock provided by the school district to secure the locker. Nothing should be placed on top of the Chromebook in the carrying case when stored in the locker. Students are expected to take their Chromebooks home every day after school, regardless of whether or not they are needed. Chromebooks should not be stored in a vehicle at school or at home.
8.4 Device Left in Unsupervised Areas
Under no circumstances should Chromebooks be left in unsupervised areas. Any Chromebook left unattended in these areas is in danger of being lost or stolen. If a Chromebook is found in an unsupervised area, it will be taken to the Library Resource Center to be reclaimed by the student. Repeated offenses will be addressed by the classroom teacher and/or administrator with a plan for intervention.
9.0 Repairing or Replacing the Chromebook
Park Ridge-Niles School District 64 recognizes that with the implementation of the 1:1 Learning Initiative, there is a need to protect the investment by both the District and the Student/Parent. If the Chromebook should be in need of repair, the Chromebook must be brought to the Technology Department via the school’s Learning Resource Center for damage assessment or determination of malfunction. The types of damage may include but are not limited to: cracked screens, broken hinges, missing keyboard pieces, cracked plastic pieces, damaged ports, frayed cables, liquid damage, and inoperability of any kind. The following outlines the areas of protection.
Warranty Protection and the School Device Protection Plan
Chromebooks are covered under manufacturer’s warranty for the first year based on purchase date. The School Device Protection Plan consists of several components to maintain and support this 1:1 Learning Initiative. This plan includes:
- Coverage for one Chromebook replacement, less the per-incident charge described in Section 9.3, during the entire time the device is issued to the student; additional replacements will cost the student/parents the full value of a Dell Chromebook (approximately $250).
- Coverage for a malfunction, loss, or damage that occurs due to an accident. This excludes situations of droppage, misuse, neglect, or misconduct.
- Enrollment, content filtering, and maintenance of the device
- Inclusion in a self-insurance model with a per-incident charge of $20 for Level 1 damages and $50 for Level 2 damages.
9.1 Warranty Protection
The Chromebooks have been purchased by the District and carry a 1-year standard warranty. The Technology Department will manage the facilitation of all warranty repairs.
9.2 Chromebook Maintenance Fee
The School Device Protection Plan requires an annual Chromebook Maintenance Fee of $30 paid by students and their parents for device upkeep, device repair in the event of accidental damage, and device replacement in the event of theft, accidental loss, or accidental damage beyond repair. This Chromebook Maintenance Fee must be paid before the student is assigned a Chromebook for use, unless the student qualifies for a fee waiver under Board policy. The $30 fee was collected during the annual student registration updating through InfoSnap.
9.3 Claims and Incident Charge
All repair and replacement claims must be reported to the Park Ridge-Niles School District 64 Technology Department through the School Technology Offices/LRCs. In cases of fire, theft, vandalism, or other criminal acts, a copy of the police/fire report must be made, and a copy of the report must be provided to the Technology Department via the School Technology Office/LRC. The device must be turned into the Technology Department via the school’s LRC for the damage to be investigated. A per-incident charge will be assessed when repairs or replacement of the device is necessary after investigation of the incident by school staff. Students waiting for repair will have a loaner device made available for in-school use. A per incident charge of $20 will be charged for Level 1 damages and of $50 for Level 2 damages. Loss or damage due to misuse, neglect, misconduct, or vandalism is not subject to the $20/$50 cap and is addressed in Section 9.4.
Level 1 Damages (examples, but not limited to)
Cracked outer case Missing keys Damaged ports
Broken hinges Frayed cables Cracked plastic revealing parts
Jailbreaking Unenrollment
Level 2 Damages (examples, but not limited to)
Liquid damage Cracked Screens Electrical Inoperability
First incident of Full Replacement
9.4 Loss or Damage Due to Misuse, Neglect, Misconduct, or Vandalism
If it has been determined by the School or District that there was loss of a Chromebook or damage due to misuse, neglect, misconduct, or vandalism, even while in school, then the student’s parents are responsible for full payment of the intentional damage or full replacement value, as determined by the Technology Department.
9.5 Cost of Repairs
Based on the level of damage assessed by the District 64 Technology Department, an invoice letter will be issued to the student’s parents detailing the per-incident charge or the cost of replacement (i.e for the Chromebook, a cable, the power adapter, or the case) required. Incident charge or Chromebook replacement payment must be made to the District Business Office and can be done online. The payment for the replacement of an accessory (i.e., cables, power adapters, case) must be submitted by check payable to ”School District 64” to the Building Technologist via the Learning Resource Center.
Should the actual cost of repair exceed 50% of the cost of purchasing a new device, the student/parents will need to invoke the one-time full-replacement coverage of the School District Protection Plan (refer to section 9.2), for which an $50 incident charge for a Level 2 Damage will be assessed. Parents will be charged the actual replacement cost for lost or damaged items such as cases and cables.
If a lost device is later found and both the lost device and replacement device are in satisfactory condition, the cost of replacement will be refunded, but the per-incident fee will still be assessed.
10.0 APPENDIX
10.1 Student-Parent Commitment Pledge
The Student-Parent Commitment Pledge is provided herein on the next page for students in grades 3-8. This pledge should be reviewed by parents and students each year.
Student and Parent/Guardian Commitment Pledge
for 1:1 Learning in District 64
You have an exciting opportunity to be part of the 1:1 Learning Initiative with Chromebooks in District 64! WIth this opportunity comes the understanding that you will assume responsibility for the use and care of your Chromebook for the year.
I will:
- bring my device to school each day with a full charge.
- ensure that my device is in a safe place when not in use.
- keep my device safe and secure while traveling to and from school.
- use my device with care and in a responsible way.
- contact my teacher right away if my device is misplaced, lost or broken.
- keep all identification barcodes and labels on the device.
- refrain from adding decorations or personalization (e.g., stickers, markers, etc.) to my device.
- follow the teacher’s instructions for Chromebook use during class.
- respect myself and others in online communities.
- be mindful of my digital footprint.
- think before I click or post.
- keep my passwords and personal information secure and private.
- follow all expectations and guidelines of Park Ridge-Niles School District 64’s Acceptable Use Policy and school rules when using the Chromebook both at home and at school.
I understand that the things that I do using a school computer or network are not private and that my teachers and District staff may review my work and activities at any time. I understand and agree to the above expectations.
________________________________________________ ________________
Student Signature Date
Your student has been loaned a device (Chromebook) to improve and personalize his/her education as a part of the District 64 1:1 Chromebook initiative. We ask for your partnership to ensure an innovative and safe experience for our students.
I will support my child in meeting the above commitments and expectations.
________________________________________________ ________________
Parent Signature Date
Student Name: _____________________________ School:______________
Grade Level: __________ Homeroom Teacher: _______________________
Please complete and return to your child’s classroom teacher.
10.2 Access to the Electronic Networks
Access to the Electronic Networks
Electronic networks, including the Internet, are a part of the District's instructional program in order to promote educational excellence by facilitating resource sharing, innovation, and communication. The Superintendent or designee shall develop an implementation plan for this policy and appoint a system administrator.
The School District is not responsible for any information that may be lost, damaged, or unavailable when using the network, or for any information that is retrieved or transmitted via the Internet. Furthermore, the District will not be responsible for any unauthorized charges or fees resulting from access to the Internet.
Curriculum and Appropriate Online Behavior
The use of the District’s electronic networks shall (1) be consistent with the curriculum adopted by the District as well as the varied instructional needs, learning styles, abilities, and developmental levels of the students and (2) comply with the selection criteria for instructional materials and library resource center materials. As required by federal law and Board policy 6:60, Curriculum Content, students will be educated about appropriate online behavior, including but not limited to: (1) interacting with other individuals on social networking websites and in chat rooms, and (2) cyber-bullying awareness prevention, and response. Staff members may, consistent with the Superintendent's implementation plan, use the Internet throughout the curriculum.
The District’s electronic network is part of the curriculum and is not a public forum for general use.
Acceptable Use
All use of the District's electronic networks must be (1) in support of education and/or research, and be in furtherance of the Board of Education's stated goal or (2) for a legitimate school business purpose. Use is a privilege, not a right. Students and staff members have no expectation of privacy in any material that is stored, transmitted, or received via the District’s electronic network or District computers. General rules for behavior and communications apply when using the electronic networks. The District's Authorization for Electronic Network Access contains the appropriate uses, ethics, and protocol. Electronic communications and downloaded material, including files deleted from a user's account but not erased, may be monitored or read by school officials.
Internet Safety
Technology protection measures shall be used on each District computer with Internet access. They shall include a filtering device that protects against Internet access by both adults and minors to visual depictions that are (1) obscene, (2) pornographic, or (3) harmful or inappropriate for students, as defined by the Children’s Internet Protection Act and as determined by the Superintendent or designee. The Superintendent or designee shall enforce the use of such filtering devices. An administrator, supervisor, or other authorized person may disable the filtering device for bona fide research or other lawful purpose, provided the person receives prior permission from the Superintendent or system administrator. The Superintendent or designee shall include measures in this policy’s implementation plan to address the following:
- Ensure staff supervision of student access to online electronic networks,
- Restrict student access to inappropriate matter as well as restricting access to harmful materials.
- Ensure student and staff privacy, safety, and security when using electronic communications,
- Restrict unauthorized access, including “hacking” and other unlawful activities,
- Restrict unauthorized disclosure, use, and dissemination of personal identification information, such as, names and addresses, and
- Advise anyone putting information in the Take Homes that it will be on the web.
10.3 Authorization for Electronic Network Access
Each student/parent must agree to the District's Authorization for Electronic Network Access as a condition for using the District's electronic network. Each student and his or her parent(s)/guardian(s) must sign the Authorization before being granted unsupervised use.
All users of the District’s computers to access the Internet shall maintain the confidentiality of student records. Reasonable measures to protect against unreasonable access shall be taken before confidential student information is loaded onto the network.
The failure of any student or staff member to follow the terms of the Authorization for Electronic Network Access or this policy, may result in the loss of privileges, disciplinary action, and/or appropriate legal action.
Annually, parents with students are required to review this Authorization during the registration process. Parents completed this as part of the InfoSnap annual updating of student information.
All use of the Internet shall be consistent with the District's goal of promoting educational excellence by facilitating resource sharing, innovation, and communication. This Authorization does not attempt to state all required or proscribed behavior by users. However, some specific examples are provided. The failure of any user to follow the terms of the Authorization for Internet Access will result in the loss of privileges, disciplinary action, and/or appropriate legal action. The signature(s) at the end of this document is legally binding and indicates the party who signed has read the terms and conditions carefully and understands their significance.
Terms and Conditions
1. Acceptable Use - Access to the District's Internet must be for the purpose of education and research, and be consistent with the educational objectives of the District.
2. Privileges - The use of the District's Internet is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges. The system administrator will make all decisions regarding whether or not a user has violated this Authorization and may deny, revoke, or suspend access at any time; his or her decision is final.
3. Unacceptable Use - You are responsible for your actions and activities involving the network. Some examples of unacceptable uses are:
a. Using the network for illegal activity, including violation of copyright or other contracts, or transmitting any material in violation of any U.S. or State regulation;
b. Unauthorized downloading of software, regardless of whether it is copyrighted or devirused;
c. Downloading copyrighted material for other than personal use;
d. Using the network for private financial or commercial gain;
e. Wastefully using resources, such as file space;
f. Gaining unauthorized access to resources or entitles;
g. Invading the privacy of individuals;
h. Using another user's account or password;
i. Posting material authored or created by another without his/her consent;
j. Posting anonymous messages;
k. Using the network for commercial or private advertising;
l. Accessing, submitting, posting, publishing, or displaying any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, harassing, or illegal material; and,
m. Using the network while access privileges are suspended or revoked.
4. Network Etiquette - You are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:
a. Be polite. Do not become abusive in your messages to others.
b. Use appropriate language. Do not swear, or use vulgarities or any other inappropriate language.
c. Do not reveal the personal addresses or telephone numbers of students or colleagues.
d. Recognize that electronic mail (E-mail) is not private. People who operate the system have access to all mail. Messages relating to or in support of illegal activities may be reported to the authorities.
e. Do not use the network in any way that would disrupt its use by other users.
f. Consider all communications and information accessible via the network to be private property.
5. No Warranties - The District makes no warranties of any kind, whether expressed or implied, for the service it is providing. The District will not be responsible for any damages you suffer. This includes loss of data resulting from delays, non-deliveries, missed-deliveries, or service interruptions caused by its negligence or your errors or omissions. Use of any information obtained via the Internet is at your own risk. The District specifically denies any responsibility for the accuracy or quality of information obtained through its services.
6. Indemnification - The user agrees to indemnify the School District for any losses, costs, or damages, including reasonable attorney fees, incurred by the District relating to, or arising out of, any of this Authorization.
7. Security - Network security is a high priority. If you can identify a security problem on the Internet, you must notify the system administrator or Building Principal. Do not demonstrate the problem to other users. Keep your account and password confidential. Do not use another individual's account without written permission from that individual. Attempts
to log-on to the Internet as a system administrator will result in cancellation of user privileges. Any user identified as a security risk may be denied access to network.
8. Vandalism - Vandalism will result in cancellation of privileges and other disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet, or any other network. This includes, but is not limited to, the uploading or creation of computer viruses.
9. Telephone Charges - The District assumes no responsibility for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, and/or equipment or line costs.
LEGAL REF ACCESS TO ELECTRONIC NETWORKS / ACCEPTABLE USE POLICY:
No Child Left Behind Act, 20 U.S.C.
Children's Internet Protection Act, 47 U.S.C. §254(h) and (l)
Enhancing Education Through Technology Act, 20 U.. C §6751 et seq.
47 C.F.R. Part 54, Subpart F, Universal Service Support for Schools and Libraries
720 ILCS 135/0.01.
CROSS REF.:
ADMIN PROC:
5:100 (Staff Development Program), 6:40 (Curriculum Development), 6:60 (Curriculum Content),6:210 (Instructional Materials), 6:230 (Library Resource Center), 6:260 (Complaints About Curriculum, Instructional Materials and Programs), 7:130 (Student Rights and Responsibilities), 7:190 (Student Discipline), 7:310 (Publications)
6:235-AP 1 (Administrative Procedure - Acceptable Use of Electronic Networks), 6:235-AP1, E1 (Student Authorization for Electronic Network Access), 6:235- AP1, E2 (Staff- Authorization for Electronic Network Access)
ADOPTED:
October 27, 1997
REVISED:
November 9, 1998
June 11, 2001
October 22, 2001
November 26, 2007
June 24, 2013
Works Cited
Bebell, Damian. "Technology Promoting Student Excellence: An Investigation of the First Year of 1:1 Computing in New Hampshire Middle Schools." Technology and Assessment Study Collaborative (n.d.): n. pag. Technology and Assessment Study Collaborative. Boston College, May 2004. Web. 4 Sept. 2014. <http://www.bc.edu/research/intasc/PDF/NH1to1_2004.pdf>.
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