Macedon Public Library Board of Trustees

Minutes of the September 9, 2015 Meeting

Library Community Room

Macedon New York


Anne Stahr, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 12:37 p.m.

Present: Anne Stahr, Carol Deys, Nancy Simpson, Kim Leonard, Stacey Wicksall, Nick Deming, June Hamell, Gary Crane, and Warren Jeffries. Absent: Mert Bartels, Sandy Pagano, and Steve Hanrahan.  Visitor(s): Helen Darrow


AGENDA APPROVAL: RESOLVED, that the agenda for September 9, 2015, meeting is approved on motion by W. Jeffries and second by N. Simpson.  Motion was carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the July 15, 2015, meeting are approved as written, on motion by N. Simpson and second by W. Jeffries. Motion was carried.  There was no meeting in August.


FINANCIAL REPORT: Kim Leonard presented an analysis of the library accounts through 8/31/2015.    The fund transfer to Genesee Regional Bank has been completed as of September.  RESOLVED, that the financial report be accepted as presented on a motion by N. Simpson and second by G. Crane.   Motion was carried.


APPROVAL OF EXPENDITURES: Three trustees verified Abstract # 9-2015 containing claim numbers 137-154. RESOLVED, that payment be made of claims 137-154 inclusive in the amount of $8,188.98, on motion made by N. Simpson and second by W. Jeffries.  A discussion on a Kistler maintenance bill was had. Motion was carried.


In the interest of time, the Director’s, Bullis, and Friends reports were independently read.  Any questions or concerns will be discussed at the October meeting.  This meeting was focused on the 2016 Budget Proposal which must be submitted by Friday, September 18.


TOWN LIAISON: S. Pagano – Absent



S. Wicksall requested that the Board of Trustees approve recent employee changes.  RESOLVED on motion by N. Simpson and a second by W. Jeffries to accept the resignation of Nina Dilapi and approve the hiring of Shannon Thurston (approx.. 8 hours/week) and Dustin Dipzinski (approx. 4 hours/week). Motion was carried.


BUDGET PROPOSAL:  RESOLVED, on motion by G. Crane to accept the budget proposal with recommended changes and the additional amount requested.  W. Jeffries seconded and motion was carried.  The Library Board of Trustees will meet on September 23 at 11 A.M. to review the presentation with its recommended changes.



GRANT RECEIVED from the Bullis Fund of RACF for $10,000 in response to an application made 1.5 years ago.  It is to cover employee hours, HVAC, repair of books, etc.


NON-DISCRIMINATION POLICY is no longer adequate.  The proposed new policy will read as follows:  Macedon Public Library prohibits discrimination against and harassment of any employee or any applicant for employment because of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, veteran status or any other characteristic protected under applicable federal or state law.  All personnel who are responsible for hiring and promoting employees are charged to support this effort and to respond promptly and appropriately to any concerns that are brought to their attention.

RESOLVED, on a motion by G. Crane and seconded by W. Jeffries to accept this updated Non-Discrimination Policy.  Motion was carried.


The Pioneer Library System Annual Dinner and Meeting is October 14, 2015, 5 – 8 P.M at Valley Oak Event Center in Geneseo.  Deadline for reservations is Oct. 1st.  A. Stahr, President of the Library Board, encouraged everyone to attend.


Trustee Handbooks: President A. Stahr encouraged everyone to read their handbooks and if they did not have one, to let her know as she has some extras.  She will be asking everyone to review sections and present the highlights to the rest of the Board of Trustees.


The Fire Marshall, Jeremiah Shufelt, inspected the building again.  The Community Room is missing an fire exit sign over the door between the Community Room and the library proper.  In its current state the Community Room is zoned for 49 occupants.  An exit sign over that door would increase the number of occupants to 134.  RESOLVED, on a motion by N. Simpson and a second by C. Deys that S. Wicksall, Library Director, is authorized to email the appropriate person in the Town offices to request a fire exit sign over the door between the Community Room and the library proper.   Motion was carried.



RESOLVED, that the meeting adjourn at 2:10 p.m., on motion by W. Jeffries and second by G. Crane.  The next meeting will be October 21, 2015 at 12:30 p.m. in the Community Room at the Library.



June Hamell