Creating Narrated PowerPoint Presentations Office


Introduction

In preparing your presentation for your Moodle ISU course, this handout will demonstrate how to narrate your PowerPoint presentation and export it as an .mp4 video.

This guide will help you to:

Add Audio to Your PowerPoint Presentations

Record Entire Slideshow in PowerPoint

This section will show you how to narrate your presentation as you are presenting.  The audio will be a single audio clip for the whole presentation.

  1. Open the presentation you wish to narrate.
  2. Go to the slide that you will begin the audio presentation.
  3. Click the Slide Show tab.
  4. In the Setup section, Click Record Slide Show.

  1. Select Start Recording from Beginning…

Note:  To change recordings later, you can Select Start Recording from Current Slide… starting from the slide you want to edit.

  1. Select the settings to record on your presentation.
  1. Check Slide and animation timings to enable slide and animation timings. If enabled, slide transitions and image and textbox animations will be automatically recorded as you are recording your audio.
  2. Click on the Narration and laser pointer check box to enable narration and laser pointer.  If enabled, audio will be recorded onto your presentation and laser pointer animations will be recorded.

Note: Both options must be checked for your video file to play correctly.  

  1. Click Start Recording. Recording will start immediately.
  2. A recording toolbar will appear in the top left corner.  
  1. Pause your recording by clicking the Pause icon. 

  1. Advance to the next slide by clicking the arrow icon.

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  1. Restart recording the time for the current slide by clicking the Repeat arrow icon. 

Note: To access the laser pointer, press and hold CTRL and click the left mouse button.

  1. When you are finished recording your presentation, Click Esc. This will stop the recording and return you to the main PowerPoint slide tray.

Note: You cannot click Esc. while the recording is paused.

Record Audio for Each Slide in PowerPoint

  1. Open the  presentation you want to narrate.
  2. Go to the slide you want to begin audio on.
  3. Click the Insert tab.
  4. In the Media section, Click Audio.

  1. Click Record Audio.

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  1. In the pop-up box, Type the name of your recorded sound in the Name text field.

  1. Click Record to begin your audio recording.

  1. Click Stop Record to end your audio recording.

  1. Click Play to listen to your recording.
  2. If you are not happy with your recording, you can repeat step 6.
  1. Click OK when you are satisfied with your recording.

Add Pre-Recorded Audio From Your Computer

Adding pre-recorded audio to your presentation is a good option if you have .mp3 files such as Adobe Presenter audio files from a previous presentation that you want to add to this presentation.

  1. Open the presentation you want to narrate.
  2. Go to the slide that will begin the audio.
  3. Click the Insert tab.
  4. In the Media section, Click Audio.

  1. Click Audio on My PC.

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  1. A file search box will pop up.

  1. Search for your recorded audio.
  2. Click Insert.

Note: Audio must be set to play automatically.  

Set Audio to Automatically Play

In order for the audio to play after conversion to .mp4, the audio must be set to play automatically.  

  1. Click the speaker icon that appeared on your slide.

  1. At the top of the window, Click the Playback tab that is now available in the Tools ribbon.

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  1. In the Audio Options section, Click the Start dropdown menu.
  2. Select Automatically to have audio automatically play when the slide is displayed.

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Note: This setting must be changed after you record your entire slideshow or for every slide if you have audio for individual slides.

Export Your Presentation as an .mp4 Video

  1. Click File.

  1. Click Export.

  1. Click Create a Video.

  1. In the first dropdown menu, Change the display to Internet Quality.
  2. If you have recorded timings and narrations, the second dropdown will default to  Leave Timings and Narrations as Use Recorded Timings and Narrations.

Note: If you did not add timings to your slides, this option will not be available and will default to Don’t Use Recorded Timings and Narrations.

  1. Click Create Video.

  1. A Save As file box will pop up.
  2. Choose a location for your video.
  3. Name the video so you can find it more easily when needed.
  4. Click Save.

Note: This process may take up to a few minutes to complete, depending on how much audio has been added to the presentation. Watch the progress indicator bar at the bottom of the PowerPoint window. Once the bar disappears, the presentation is finished saving.

Add Your Video to Your Moodle Course

  1. Navigate to the course to which you wish to add the presentation.
  2. Turn editing on. For more information, see Moodle ISU Overview
  3. Locate the week/topic block in which you wish to add the activity.
  4. Click Add an activity or resource. 

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Note: You can also Select the file on your computer, Drag it to where you want the file in your course, and Drop it there. This will upload the file directly to your course homepage with default settings.

  1. Select File.
  2. Click Add.

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General

  1. In the Name field, Type the name of the file. This will show to the students on the course homepage.
  2. In the Description field, Type a description.
  1. If you would like this description displayed on the course page, Check Display description on course page.

  1. Click the new page icon to open up the File picker.
  2. Select the repository where your file is located.

Note: You can also Select the file on your computer, Drag it to the central area of the above block, and Drop it there to upload. Generally, the file is located on your computer.  The following steps guide you through using the Upload a file option.

  1. To upload a file from your computer, Click Upload a file in the left column of the File picker.

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  1. Click Browse.

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  1. Locate the file on your computer.
  2. Click on the file you want to upload.
  3. Click Open - the file should now show in the attachment text box.
  4. Click Upload this file.

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Note: Entering a name in the Save as field will rename the file only for Moodle ISU. This is optional and not required to upload your file.

For more information on Files and Repositories, see Files and New Repositories

Appearance

  1. From the Appearance menu, Select the setting for how the file will be displayed.
  1. Automatic - plays automatically.
  2. Embed - is displayed on the  page below the navigation bar which will show the file description and any blocks.
  3. Force download - prompts to download the file by the user.
  4. Open - is displayed in the browser window to only open that file.
  5. In popup -  a new browser window is displayed in without menus or an address bar of the file.
  6. New window - will display the file in a new window/tab on your browser including the menus and address bar.

Note: ITRC suggests to use the New window option to avoid any loading issues.

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  1. Show size - displays file size next to the links of the file.
  1. If you have multiple files, the overall size of all the files will be displayed.
  1. Show type - displays file type next to the links of the file.
  1. If you have multiple file, the startup file type will be displayed. Unless the file type is not known then it will not display anything.
  1. Show upload/modified date - Displays the upload/modified date beside the links to the file.
  2. Display resource description - shows the description of the resource if the file is embedded.

Note: Other options can be accessed with the Show more/show less button.

For information on the Filters options, contact the ITRC - (208) 282-5880 or email itrc@isu.edu

Common module settings

  1. Choose whether to Show or Hide the Page (default is Show).
  2. Enter an ID number only if you want a way of identifying the activity for grade calculation purposes. If the activity is not included in any grade calculation, then the ID number field may be left blank.

Restrict access

For more information, see Restrict Access

Activity completion

For more information, see Activity Completion

To save:

  1. Click Save and display to view the file.  
  2. Click Save and return to course to be taken back to the course homepage.
  3. Click Cancel to be taken to the course homepage and to not save the external link.

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Note: The new resource will always appear at the bottom of the list within the week/topic you have chosen but you can move it by hovering over the 4-sided arrow, holding down the left mouse button and dragging the file to location you desire.

For more information on adding a file to your course, see Adding a File to Your Course

For additional information, see File resource

For further assistance, contact the ITRC - (208) 282-5880 or email itrc@isu.edu


This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.