UMMSM Academic Societies 2014-2015

Society Events FAQs

 

1.    What counts as an official society event?

 

Each society is encouraged to have as many events as possible each semester.  One event must be within one week of Games Day to welcome the MS1s. In order to receive official “points” to count toward the coveted “Spirit Stick” some rules apply:

 

2.    What if my event is an academic review?

 

3.    How does the point system work?

For Social Events and Academic Reviews:

For Student Report:

 

For Community Service events:

4.    How do I register my society event?

 

Your Society Event Coordinator must submit the event to the Global AS Events calendar so that it will appear on the AS website.

Events must be submitted 7 days prior to the event. For example, if your event is on a Saturday, it must be submitted by midnight the Saturday before. If you fail to submit a request for your event 7 days prior, the points will not be awarded for the event.

 

5.    When should I hold my society pinning event?

 

A society pinning event should be held before the beginning of Thanksgiving break. Society pins for freshmen students will be distributed to Events Coordinators upon request.

 

6.    What is our budget this year?

 

You have a total of $300 to use for all your society events.  You must use at least $150 by the end of the first semester.  If you don’t use it, you lose it!  (Unused funds go to a pool that will be redistributed to the other societies so please plan accordingly).

 

7.    What about the sign in sheet?

 

Please use the pdf file that has been provided to you (similar to the one you would sign at training). We will not accept any other form of the sign in sheet.

 

Sign in sheet should include:

 

8.     My event was a success, now what do I do?

 

You must turn in your sign in sheet WITHIN ONE WEEK OF THE EVENT or the points gained from this event will not be awarded to your society. Turn in sheets to the Academic Societies Events mailbox in the 2nd floor student lounge. Keep a copy for your own records.

 

9.    How do I get reimbursed?

See the 2014-2015 Academic Societies Reimbursement Procedures document posted on the AS website under the section “For Events Coordinators”

 

10. What if I have an event that requires a Purchase Order (PO)

 

Purchase orders are checks sent directly from the school to the vendor or service provider. These vendors and service providers must be university-approved. For example, only a university approved food vendor will be able to be paid through a Purchase Order.

 

To request for a Purchase Order, contact the Student Activities Manager, 2nd floor office. She will make sure the purchases get paid. However, the request must be made at least two weeks before the date of delivery and get PRIOR written approval from Mike or Corey. The request must also be made before an order is placed with the vendor.

 

11. What do I do if I still have questions?

 

Email us!