Heritage PTO

Meeting Notes

Date September 12, 2024

Board Members: 

President: Kathy Giles

Secretary: Gina Carney

Treasurer: Megan Brown

Volunteer Coordinator: Katie Reynolds

VP/Fundraising: Roula Ellenburg

Teacher Rep: Amanda Webster

Book Fair Chair-Casey VanKampen

Popcorn Friday Chair: Alesha Matthews & George Allard

Fun Run Chair: Ashley Moran

Conference Food Chair: Open

Literacy Night Chair: Alex Rose

Staff Appreciation Week Chair

5th Grade Celebration Chair(s): Kelli Brigolin & Jennifer Robi; Kaylee Harmon (staff chair)

ATTENDEES : Kathy Giles, Gina Carney, Megan Brown, George Allard, Roula Ellenburg, Amanda Webster, Carrie Lewis, Megan DeGrand, Cameron Cochran

9:05 AM Meeting begins

AGENDA

• Welcome/Introductions (Giles)
• DPC Update: First Meeting 9/18 4PM @ Liberty School

• DPC= District Parent Council
• Any board member is welcome to attend these meetings
• DPC Directory

• If you are a board member, please update your info on the 24-25 tab

• Building updates (DeGrand/Cochran)
  
• Teacher updates (Webster)

• Classroom Funds : remain the same, use PTO Amazon, different than building funds

• Volunteer Coordinator updates (Reynolds)

• Sign up genius is our platform

• Popcorn Friday 9/27: Need Dates
• Fun Run Sign Up is ready        

• VP Fundraising (Ellenburg)

• Conference Dinners - Getting restaurant quotes
• Fun Run with Schoolfundr

• Flyer

• Passive fundraising

• Busch’s & Kroger
• Raise Right
• restaurants - looking at dates

• Treasurer updates (Brown)

• 2024-25 Budget (proposal)

• Spent $2000 for Creature Conservancy and music field trips
• 4th grade Lansing Field trip - Didn’t do last year

• bussing is problem because get back at end of the day
• Drop budget allotment to $3500 FOR 4TH grade field trips

• 5TH Grade field trips / camps - Keep $5000
• Art Beautification - didn’t use last year - will be used for lighted signs
• Assemblies -

• Lumberjack - presents Michigan History - one man show historical reenactment
• Harriet Tubman is out of our budget
• Keep $3000

• Mini grant approval vote-planetarium for 5th grade ($1495)

• Request for Planetarium
• Passed

• Corporate Sponsorship- remove -taken over by central office
• Fall fest - remove pizza, goal to break even
• Field Day - pay for bounce house and popsicles - increase to $750

• George Allard has a connection for bounce house - will contact
• May 25th and June 4th - need one bounce house each day
• Want big obstacle course

• First Day Folders - do
• Fun Run -numbers need to go up - when you sign up, you do not need to add emails and phone numbers

• Company matching - up to people to who donate to facilitate
• Expenses: jelly bracelets, popsicles

• Popcorn - leave as is
• Scholastic News and Storyworks-keep

• Mrs. Webster will order
• Both Scholastic News and Storyworks for 4th and 5th grade
• Science Spin - Ms. Webster will get a quote and PTO can cover if possible- need one classroom set
• Spiritwear - remove cost aspect, we made ~ $585

• Kathy checking to see if we can open up ordering again

• Kathy Giles heard back from Seth Green-we are good to reopen the spirit wear shop in November

• Maybe set up a table at conferences where parents can order
• Keep selling only Heritage merchandise
• Keep $500 income potential

• WinterRunderland - not in budget last year

• Should break even

• Yearbooks: we made money on this last year - we cover for kids who cannot pay - drop to $150
• March is Reading month

• Potential author visits? - possibly
• Pancake guy is gone - need to look at alternatives - Roula will look (looking for approx 150 people-all you can eat pancakes and syrup)

• New budget as discussed passed unanimously
• Social Media: Kathy does this, rotates through events

New Business

• 24-25 Tentative Calendar

• 2024-25 Calendar

• Fall Events

• Picture Day 9/5

• How did it go?

• Ran smoothly; only need 1 volunteer for each time slot (8:45-10:45, 10:30-12:30)

• Family Fun Night 9/19

• Flyer
• We are only responsible for Just Dance in gym
• 8 food trucks total, all food outside, pods closed -only bathrooms and gym open

• Popcorn Friday 9/27

• Start popping just after drop off
• 3 parent volunteers for each lunch to sell popcorn
• Need SUG
• Choose October & November dates:

• Don’t do on half days

• Fun Run 10/4

• Flyer
• Need SUG for volunteers: Parents can sign up for their child’s timeslot
• Promote this!
• Popsicles, need about 18 boxes

• Fall Fest 10/8 and 10/9

• Day 1 Flyer
• Day 2 Flyer
• KG submitted request for Revtrak; will start 9/22 at 8AM & close 10/4 at 4PM

• Our cost $8.50; charge/person $10

• Add labels to wristbands for ticket:Roula will do this
• Need SUG for volunteers (one SUG for each night): Katie will do this, 10 volunteers per night
• Contact Karen Lavery (Laveryk@salineschools.org), Monique O’Leary (moniquenoleary@gmail.com), & Allison Wilhelm (a.h.miller40@gmail.com) to see if interested in helping out: Gina will reach out and ask if they would like to volunteer for this.
• This is not a drop off event. An adult must be with kids, and that adult must pay.
• Families purchase for a specific day.
• No dinner included this year.
• Need two people to put wristbands in envelopes for families after 10/4 when revtrac closes (Megan and Roula)

• Kalahari Night 10/17

• Flyer
• Might extend sign up
• Families of more than 4 can add up to 2 people on reservation

-Meeting ends 10:24 AM

NEXT MEETING:

• October 10, 2024