League Tracker Guide

http://www.leaguetracker.co.uk

Welcome to League Tracker.  League Tracker is an interactive website that has been designed to simplify the input and management of any organisation which runs a league between competing teams.  It gives a rich view of member and team standings in a league along with their relevant stats and takes the pain out of dealing with complex spreadsheets.

This guide is split into 3 sections, members, team admin and organiser admins.  Please visit the section that is most relevant to you.

General navigation

Members

Member pages

‘Team’

‘Members’

‘Leagues’

‘Events’

Organisers pages

‘Organiser’

‘Leagues’

‘Events’

Team Admin

Creating a new team

Becoming a team admin

Logging into your team

Admin pages

‘Admin Team’

‘Admin members’

‘Admin events’

Organiser admins

Creating a new organiser

Admin pages

‘Admin organiser’

‘Admin leagues’

‘Admin events’


General navigation

At the top left is the side menu button ‘☰’.  Clicking this will open the side menu and give you options to return to the ‘Home’, ‘Teams’ or ‘Organisers’ page.

Along the top bar are buttons that take you to pages concerned with your selection.

You can bookmark any page for quick access should you wish to navigate directly to it or publish it on another website.

Members

Member pages

From the side menu choose ‘Teams’ then click on your team.  Along the top are options to explore your team.

‘Team’

This is you team’s front page showing you your team’s details and where you meet.

‘Members’

This is a list of your team’s 1st and 2nd claim members.  Clicking on any member will take you that member’s personal page showing all events they have participated in.

‘Leagues’

This shows all the leagues that this team has been entered into.  Clicking on a league will show you your team members standings in that league seperated into any member category along with any team category standing.

‘Events’

Here you can see your upcoming and past events.  

Click on an organiser to take you to the organisers front page.

Clicking on a league shows you to your team’s standing in that league.

Clicking on an event shows you that events front page giving you information such as location, time and terrain.  If this is a past event then it will show you the finishing times and positions for all your team members along with any team category results.

Organisers pages

From the side menu choose ‘Organisers’ then click on the organiser of the league you’re interested in.  Along the top are options to explore the organiser.

‘Organiser’

This is the front page for the organiser.  You can click on the buttons to see the recent league or events.

‘Leagues’

Click on a league to see a quick overview of each of the past events in that league along with the full member and team standings.  Click on of the member or team categories to expand the list.  In the member categories you can see the finishing points for each event along with the qualifying points for any trophy in that category.

‘Events’

Click on an event to go to that event’s front page.  If the event has finished then you can see the full results for all members and teams.  Click on a category to expand the list.


Team Admin

Creating a new team

Please email me with your team details and the details of the organiser of the league you participate in and I will create a team page for you.

Becoming a team admin

When your new team is set up there will be no admins attached to it.  To become the first team admin you must have had prior communication with the website creator to authenticate your involvement with the team.  Once you have this click on the button ‘Log in with Google’ at the top right and follow the prompts.  Once you have logged in your email address will be shown in the top right.  Email me that address exactly as it is shown and I will add you as the first admin of your team.  To add additional admins to your team please read the section ‘Admin pages’ ->‘Admin Team’ -> ‘Admins’.

Logging into your team

To administer your team page you first need to log in.  At the top right locate the text `Log in with Google` and click it.  This will take you to a google login page.  Use the same google account as you did when you first registered for an admin account.  After you have logged in the top right text should now read “Log out XXX” where XXX is your email address.  Now go to your team page by selecting ‘Team’ from the top or side menu bar.  Then click on your team name.  If your log in was successfull you will see 3 extra buttons along the top menu bar which are explained below.  If you do not see these then check that you’re logged in and that the email address shown is exactly the same as the one you used to register with.

Admin pages

To admin your team log in and go to your team page.  You will see 3 new buttons along the top menu bar.

‘Admin Team’

 This allows you to customise your team page.

NOTE: When supplying addresses for ‘Team location address’ make sure that google can understand them.  Go to https://www.google.co.uk/maps and enter your address text to make sure that the correct map appears.

Once you’re finished with editing this page press ‘Submit’ to finalise the changes.

‘Admin members’

Use this page to add new members or edit existing members details.

To add a new first claim member fill in the details

To add a second claim member or transfer a member from another team go to that member's team page and find them in the members list.  Note or copy their ‘Code’ exactly as it is shown.  Using this code enter it into the ‘Member code’ field and click ‘Add member’.

To alter a member's details click on that member and a page will appear showing you the current details for that member.  Alter anything you like and click ‘Update’ to finalise the changes.  If this member is a second claim a button ‘Convert To First Claim’ will be shown at the right of this page.  Selecting the two checkboxes and clicking ‘Convert” will convert this member to a first claim member of your team.  You would only normally do this if a member has left their previous team.  If this member has never run then a ‘Delete’ button will appear on the right, select this to remove them from your team.

‘Admin events’

Once an event has finished you must submit details of which of your members came in which position.  Once all teams have submitted their results the event organiser will close the event and the final results will be published.

On this page you can see which events need submission and which events you’ve already submitted but haven’t been closed yet.

Clicking on an event will open that events submission page.  Next to each members name simply put the position they finished in and click ‘Submit’.  If you make a mistake you can amend this at any time before the event is closed.  To remove a position from someone change their finishing value to ‘0’ or leave it blank.

Organiser admins

Creating a new organiser

Please email me with your details and requirements and I will create an organiser page for you.  If any of the existing league rules (see below) do not fit your requirements please contact me and I can work on implementing them for you.

Admin pages

‘Admin organiser’

Update organiser details

Once you are finished editing this page click ‘Update’ to finalise the changes.

‘Admin leagues’

Here you can create or alter existing leagues.  

Add league - When creating a league call it something unique so that people can quickly identify it.  For example if you organise a winter cross country run you could call it “Winter X-Country 2016/17”.

Click on an existing league to edit it.

Add team to league - Use the drop down to add a team to the league.  Only teams that you add will be able to participate in your league.

Age cut off date - This is the default date used by member categories.  Whatever a members age is on this date dictates what category they compete in.

Add member category - Use this to add a competing member category for the league.  You can add multiple categories but the name must be unique.

Add team category - Use this to add a competing team category for the league.  You can add multiple categories but the name must be unique.

‘Admin events’

This button on the top bar will only appear once you’ve selected a league.

Once you’ve got your league setup you can start to add events to it.

Add event - Call your event something descriptive but short such as the name of the venue.

Click on an existing event to edit it.  This information will be used to display an event front page that all members can view.

Edit event

NOTE: When supplying addresses for 'Location' and 'Parking' make sure that google can understand them.  Go to https://www.google.co.uk/maps and enter your address text to make sure that the correct map appears.

When you’re finished editing click ‘Update’ to finalise the changes.

Populate times - One an event has finished you can populate it with the finishing times.

Clicking ‘Update’ will create finishing times for every position by interpolating between the start and end times.  If you have a small number of finishers this makes sense as the times will be in the right ‘ball park’ ready for editing later.  If you have a large number of finishers it’s easier to enter a large number such as 24:0:0 for both the first and last time then edit the finishing times in batches.

Edit times - When you’ve populated the finishing times you can edit any time in the list.  If you have a large number of finishers then do this in batches and click ‘Update all times’ between batches so that your work isn’t lost.  Times are sorted in order so if you get to the end and realise that you’ve missed a time, simply enter the missing time at the end and it will be inserted into position.

As teams submit their positions you can see them next to the time.  You can edit the times even when positions start to come in, the results will not be finalised until you close the event.

Please experiment with populate and edit times.  If you would like a different way of entering times please contact me.

Problems with event - Will show you all the problems with the event that must be resolved before you can close it.  Once these have been cleared you will have the option to close the event.

Close event - Click the 2 checkboxes either side of ‘Close’ then click ‘Close’ to close the event.  All results will then be locked in and the event and league tables created for all teams to view.  All team admins will be emailed about the closed event and members will be emailed with their finishing positions.