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Board 2016 17
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STAGE Volunteer Descriptions

STAGE Exec Board

President:  Jennifer Hajer

Lead monthly STAGE board meetings.  Work with board members and other volunteers to ensure delivery of STAGE’s programs and services.  Develop ongoing relationship with district administrators.  Work with district to provide 1 – 2 parent programs annually.


Oversee all financial activity for STAGE including making deposits, paying bills, processing expense reports, submitting annual tax filings and reconciling bank statements.  Maintain the historical financial records.

Secretary: Eden Shadis

Take and distribute minutes from all board meetings and district meetings.  

Maintain official records of key board documents; bylaws, mission and vision and board contact information.

2e Parent Group Coordinator:  

Coordinate 2e parent support meetings, resources, and solutions throughout the school year.  Includes planning, scheduling, and facilitation of monthly support meetings;  partnering with District 204’s 2e parent group to identify and schedule 2e guest speakers;  and addressing parent concerns and needs through networking, providing resources, and sharing supports.

PI+  Coordinator:  Smita Marathe

Coordinate potluck picnic for incoming and current PI+ students and their families in August.  Responsibilities include working with Publicity to mail out invitations, planning games and mixers for the kids, purchasing supplies, coordinating RSVPs and reserving park for next year.

Programming – Speakers: Eden Shadis

Organize one to two parent education meetings utilizing external speakers.  Hire speaker, reserve location and work with Publicity to advertise.    

Programming – High School: Jay Fisher and Marie Whirledge

Organize one to two parent education meetings on topics of interest to high school families such as High School Honors Overview and Pass It Forward Senior Roundtable.  Organize event, reserve location and work with Publicity to advertise.    

Summer Programs Fair:  Theresa Mueller

Organize annual Summer Programs Expo.  Reserve location, identify potential vendors, communicate with registered vendors, track registration fees with treasurer, develop table layout and work with Publicity to advertise.  

Other Volunteer Roles

Book Club Leader(s):  

Organize a book club to discuss books relevant to parenting gifted children or gifted education.  May be a daytime and/or evening group depending on interest.

Family Outings:  

Plan occasional outings for families with gifted children to get together in an informal, social setting.  

Newsletter Editor:  

Produce a monthly newsletter that highlights STAGE’s activities as well as news and activities of interest to parents of gifted children.  

Outreach- Scott Hajer

Develop relationships with other gifted organizations in the area. Keep informed of developments in

the gifted community beyond District 203. Identify potential advocacy opportunities.

Programming – Coffees:  

Coordinate 1-3 informal coffees for parents during the school year.  Ideally coffees would be a mix of daytime and evening coffees.  Identify topic, reserve location and work with Publicity to advertise.

Publicity : Amy Kain

Create and publish brochures and flyers to advertise STAGE and its events.

School Board Attendees:  

Attend District 203 school board meetings on an occasional basis.  Write up notes on any issues that may be of interest to STAGE and email those to the Executive Board.  Volunteers will not be asked to speak at the board meeting!  

School Board Documents Review:

Reviews school board documents for any information pertaining to gifted and talented subjects.

Social Media:  

 Use social media such as Facebook and Twitter to enable District 203 parents to connect, discuss gifted issues and concerns and be informed of local enrichment activities including STAGE’s program.  

Website Editor:  

Keep STAGE’s website updated with calendar information, flyers and newsletters using WordPress.  Add any new relavent content.