Macedon Public Library Board of Trustees

Minutes of the December 16, 2015 Meeting

Parkwood Heights – Daffodil Room

Macedon New York


Anne Stahr, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 10:32 a.m.


Present: Anne Stahr, Carol Deys, Kim Leonard, Nick Deming, Stacey Wicksall,  June Hamell, Gary Crane, Steve Hanrahan, Helen Darrow, Nancy Simpson, Mert Bartels and Warren Jeffries. .

Absent: Sandy Pagano


AGENDA APPROVAL: RESOLVED, that the agenda for the December 16, 2015, meeting is approved on motion by W. Jeffries and second by C. Deys with the addition of a brief history of MPL, Town Board liaison from Library Board, and NYLA (New York Library Association) offering membership to Board of Trustees members.  Motion carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the November 18, 2015, meeting are approved as written, on motion by G. Crane and second by S. Hanrahan. Motion carried.


FINANCIAL REPORT: K. Leonard has created the revenue and expense accounts as requested to track grant monies.  Everything is in balance except for two areas.  RESOLVED, that funds for the attorney fees be taken from the fund balance on a motion from W. Jeffries.  The motion was seconded by S. Hanrahan and it carried.  RESOLVED, that any expenses exceeding 2015 line item for books of $15,000 will be charged against the reserve fund balance - collection on motion from S. Hanrahan. M. Bartels seconded the motion and it carried.   RESOLVED, that K. Leonard is authorized to make any account transfers and budget adjustments necessary to close out the 2015 books on motion by C. Deys with a second by N. Simpson.  Motion carried.   RESOLVED, that the financial report be accepted on motion by W. Jeffries and second by M. Bartels.  Motion carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 185-197 of Abstract 12-2015. RESOLVED, that payment be made of claims 185-197 inclusive in the amount of $8495.40, on motion made by M. Bartels and second by W. Jeffries.  Motion carried.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall reported that attendance to all age levels of programming has shown increases from the 2014 level.  She shared information on the Young Entrepreneurial Academy.  RESOLVED, a committee consisting of W. Jeffries, C. Deys, H. Darrow, and S. Wicksall be established to research the YEA program and report at the January 20, 2016, Board meeting on motion by C. Deys with a second by G. Crane.  Motion carried.  The Director also requested a check be written for the fiddler for the English Country Dancers program on January 16, 2016, as it will be prior to the January Board meeting.  RESOLVED,  that a check be written to Molly Jaynes for her services as part of the English Country Dancers program in the amount of $100 on motion by W. Jeffries with a second by M. Bartels.  Motion carried.  RESOLVED, J. Koberlein, Teen Services, be authorized to have a Lock-in for the teens in January or February of 2016 on motion by N. Simpson with a second by H. Darrow.  Motion carried.  


BULLIS ROOM REPORT: Pre-read - No questions or comments.


FRIENDS/CRUMPL REPORT:  Pre-read - No questions or comments.


TOWN LIAISON: S. Pagano – Absent



IT UPDATES: N. Deming reported that he applied for and received a Technology Grant for three Chromeboxes for public use and 2 network switches from PLS and that those have been ordered by PLS.

The People Counter for the side door will be ordered this week.  He also requested permission to purchase a small tablet and to open an account with Square, Inc., to process credit/debit card payments.  Approximate costs are $50 for the tablet; software is free; $40 for the card reader for credit cards with chips.  RESOLVED, that the tablet and card reader be purchased on motion by M. Bartels with a second by W. Jeffries.  Motion carried.


BUDGET: G. Crane, Treasurer, presented the proposed 2016 budget for the board perusal.  The library board will go over the proposed budget individually and email A. Stahr with any questions or bring them to a brief meeting January 13, 2016, at 10:30 a.m. at the Library.  The budget will then be presented for approval at the January 20, 2016, board meeting.  The budget committee recommended merit raises for the staff.  RESOLVED, that the Library Board authorize the recommended pay increases for the staff beginning January 1, 2016, on motion by C. Deys and seconded by N. Simpson.  Motion carried.  The budget committee also reinstated fines on dvds and games and changed weekend hours.    RESOLVED, that the fines will be $1/day with a circulation period of 3 days and a $15 cap on fines for dvds and games on motion by C. Deys with a second by M. Bartels.  Motion carried.  RESOLVED, that the Macedon Public Library will be closed on Sundays and the Saturday hours will be from 1-5 p.m. on motion by N. Simpson with a second by H. Darrow.  Motion carried.


LIAISON TO THE TOWN BOARD:  G. Crane suggested that we establish a liaison to the Town Board to understand the workings of municipal government better.  Hold for January meeting.





PRESIDENT:  Anne Stahr                                         Motion by W. Jeffries with second by M. Bartels and carried.

VICE PRESIDENT:  Warren Jeffries                   Motion by N. Simpson with second by C. Deys and carried.

TREASURER: Gary Crane                            Motion by A. Stahr with second by N. Simpson and carried.

SECRETARY: Nancy Simpson                               Motion by C. Deys with second by W. Jeffries and carried.


C. Deys shared a short history of the building of the current Macedon Public Library.



RESOLVED, that the meeting adjourn at 12:30 p.m., on motion by S. Hanrahan and second by N. Simpson.  Motion carried.  The next meeting will be January 20, 2016 at 12:30 p.m. in the Community Room at the Macedon Public Library.



June Hamell