Getting Started with Google Forms
Google Forms is a simple online survey and questionnaire creator. The surveys can be published online as public or private within a Google Apps organization. Surveys you create can be linked to or embedded within existing web pages/blogs. All the responses to the survey can be automatically collected into a Google Sheet, making analysis of results simple. Best of all, Google Forms is completely free if you have a Google account (Gmail or Google Apps).
There are a ton of ways that you can utilize Google Forms in schools (just do a Google Search and you find a bunch), but here are a few ideas to get you started:
Because Google Forms is web-based and free for all existing Google accounts, you need very little to get started creating your first online form. You will need:
The Google Form Editor is divided into sections that; manage different aspects of the Form, choose a theme or view the live Form, assign privileges within your Google Apps organization (only for Google Apps accounts), change the title and description of the Form, add and edit Form questions, and choose how the Form should be distributed or sent.
Change the Theme, view the live Form, or access advanced options
Set whether users within your Google Apps organization are required to sign-in in order to fill-out the Form
Set the title and description of the Form
Add and edit Form questions
Edit the confirmation responders see when submitting the Form and share the Form via email, Twitter, Facebook, Google+, link, or embed in an existing web page
There are a number of different question types to choose from to collect the type of information that you are looking for and to provide some basic data validation.
A text question allows the person answering the question to enter a single line of text. This question is best for short answer types of questions.
A paragraph text question allows the person answering the question to enter multiple lines of text. This question is best for extended or open ended types of questions.
A multiple choice question allows the person answering the question to choose from a list of pre-defined options. They can only select one answer from the list of options.
A checkbox question allows the person answering the question to select values from a list of pre-defined options. They can select any number of choices from the list of options.
Choose from a List
This type of question is very similar to a multiple choice question. The difference is really in the appearance of question itself. The person answering the question clicks on a pull-down menu and selects their answer from that menu.
A scale question allows the person answering the question to rate or grade a single item along a numeric scale that you define.
A grid question allows the person answering the question to rate or grade multiple items along a numeric scale that you define.
When you start out with a new form, you are provided with one question. You can edit this question to fit your own needs, as well as add additional questions.
When users complete and submit a Google Form, they receive a confirmation letting them know that their responses were successfully submitted. You can customize the confirmation message that your respondents see when they click “Submit”.
Once you send out a Form via email, link or social media, it will automatically begin collecting the responses that users submit. You should choose a destination for those responses before you let users know about the Form. Unless you anticipate the response to your Form to be gigantic (over 400,000 data items), the simplest and most flexible destination is to use a Google Sheet. This will allow you to monitor responses as they are submitted, perform data analysis (sorting, filtering), and export the results to other formats (Excel, CSV, PDF).
If you have a Google Apps account, you have the ability to restrict access to the Form to people within your Google Apps organization. Regular Gmail accounts do not have this feature.
There are multiple ways that you can direct people to your Form. Using the “Send form” feature will present you with a number of options, including a link to share, a quick way to email a link to the Form directly to people, buttons to share the link on social media sites, and provide you with the “embed” code to include the Form within an existing web page or blog.
Once you have shared the Form, you can view the progress of the responses at any time by opening up the Google Sheet you identified as the destination of the responses
As the creator of the Form, you can view a summary of the responses at any time. If you share the destination Google Sheet that is collecting the responses, others will also be able to view the summary of responses
When you are done collecting responses, you will want to close access to the Form so that people can no longer add additional responses. You can close and open the Form at any time
In some situations, you may want people to start with a form that has some answers pre-populated. For example, if you use a form to collect links to student work, you may want to pre-fill the field with the name of the assignment so that it’s consistent for all student responses. Otherwise, you may get different spellings, different spacing, and different wording.
Once your respondents or students have completed a form, you can use the tools within Google Sheets to do some basic data analysis.
One of the simplest ways to analyze data within a Google Sheet is to sort it based upon the various columns. For example, you could sort the responses by grade level to see if there were any obvious patterns based upon the grade level of the student answering the survey.
Another simple way to analyze the data within a Google Sheet is to “filter” and temporarily hide data that you do not currently want to see. You can filter a Google Sheet using multiple criteria, making developing a basic query fairly simple. When you want to view all of the data again, just disable the filter.
Getting Started with Google Forms Page Paul Barrette