Dear Members,

The Judge Foundry Bylaws Committee is pleased to announce that four amendments have been proposed for consideration at the upcoming and first Annual General Meeting (AGM). These proposed changes are aimed at enhancing the governance and functionality of our organization, ensuring our bylaws continue to serve the best interests of our members.

Below is a brief overview of the proposed amendments:

1. Amendment 1 – Affiliate Members

• Summary: To create a new class of membership in Judge Foundry

2. Amendment 2 – No Write-In Votes

• Summary: To prohibit write-in votes during elections for the board.                  

3. Amendment 3 – Election Committee

• Summary: To define the election committee and its duties

4. Amendment 4 – Board Vacancies

• Summary: To improve the process of filling vacancies on the board.

We strongly encourage all members to review these amendments in advance of the AGM. The full text of each amendment, along with detailed explanations, will be available on the Elections website for your convenience.

Importance of Your Participation: During the AGM, we will present these amendments for discussion. This is your opportunity to provide feedback, ask questions, and ultimately vote on whether these changes should be adopted. Your input is vital in ensuring that our bylaws reflect the collective voice of our community.

During the meeting, each of these proposals can be amended on the floor during debate. However, any amendments need to fit within the scope of this notice. This means parts of the bylaws that are not under consideration  cannot be amended at this time.

In this notice, Amendments 1 and 2 are shown in a three-column format to help visualize where and how the text in the bylaws will change. Text that doesn’t have a strikethrough or underline in the middle column can’t be changed. Likewise, for Amendments 3 and 4, text outside the new sections to be added can’t be changed.

Changes need to be within the idea or concept given in the notice. The classic example is changing a number in the bylaws from 10 to 20. On the floor, the proposal could be changed to any number between 10 and 20 but not outside that range. These proposals do not strictly require an up-or-down vote; they can be improved on the floor, but any improvements must fit within the scope of the changes shown in this notice.

We hope that all members will make every effort to attend this important meeting. Your participation is crucial in shaping the future of our organization.

Should you have any questions or need further clarification on the proposed amendments before the meeting, please do not hesitate to reach out to us on JudgeApps or Discord.

Thank you for your dedication to our community. We look forward to engaging with you at our first AGM.

Sincerely,
The Judge Foundry Bylaws Committee

Kyle Ryc (Chair), Sam Duralde, Rob McKenzie, Matt Schafer, and Cori Theroux