MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

08.21.17 @ 5:00 pm - Children’s House, 1204 E. Empire

BOD Approved on 09.18.17

  1. Work Session
  1. BOD Evaluation Review - complete
  2. Strategic Plan - Cayce
  1. Value
  2. Championing the Cause
  3. We reviewed, commented, and edited the above listed sections of the ‘CH Strategic Plan.’

Next work session: CH Strategic Plan: Objectives and Priorities

Everyone: review and comment on the following section of the CH Strategic Plan: Objectives and Priorities.

  1. Call to Order: Andrew called the meeting to order at 5:42 pm.

  1. Roll Call: Andrew Campo, President; Gabi Morey, VP; Tamia Hurst, Secretary; Eric Ikenouye, Treasurer; Cayce Hamerschlag, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD; Aaron Knox, FD

Community Members: None

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion - Alexia: A New Definition of Rigor

Lead for next Montessori Article Discussion - Alexia:

  1. Approval of Previous Minutes
  1. 07.17.17 - Regular CH BOD Meeting Minutes

Andrew moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Andrew moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Staff Comments
  1. No staff present

  1. Consent Agenda - Not Applicable for this Meeting

  1. BOD Task Calendar
  1. September
  1. Enrollment updates - Alexia: include Enrollment Updates in September BOD Report.
  2. Academic progress and priorities review including Montessori and state student achievement goals (UIP) - moved to September on the BOD Task Calendar.
  3. Student evaluation reporting plan for year (policy review once created) test results, portfolios, and projects - moved to September on the BOD Task Calendar.

  1. Reports:

  1. BOD President
  1. Exit interviews status
  1. Martha Rogers
  2. Amy Cook
  1. Tamia: create a Google document from Amy’s email and upload it to the drive.

  1. Budget & Financial Oversight Committee
  1. Report (no report submitted)
  1. Reminder: a board report needs to be submitted every month from this committee.
  1. Eric: submit the Budget & Financial Oversight Committee reports.
  1. Discussion of “Previous action item: address a plan for CH’s refinancing note at DSB at the next meeting. (June 2017)”
  1. Alexia: call Pam or Doug at DBS to find out the maturity date on the loan.
  2. Alexia: email the board regarding discussion with DSB.
  3. Tentative Special Board Meeting scheduled for Monday, September 11th at 4:45 pm at E/M S.

  1. Children’s House Director
  1. Report
  1. Staffing Review - included in the report
  1. Aflac came to offer their services to our employees.
  2. Exterior improvements are in progress - looking amazing!
  3. The school has been offered two additional CPP slots.

  1. Finance Director
  1. Report
  1. Aaron: email Alexia and Eric regarding contracted services.

  1. Nominations and Board Development Committee
  1. Report (no report has been uploaded)
  2. Board Matrix Worksheets
  1. Tamia: email Board Matrix Worksheet to the board.
  2. BOD: complete the Board Matrix by Friday, August 25th.

  1. Unfinished Business
  1. None

  1. New Business
  1. Google for Education - Tamia
  1. Everyone: change settings to automatically convert documents to Google.
  1. Reminder: committees set annual goals, 2-3 per year
  2. Cayce suggested that committees send out google invites to meetings.
  3. Cayce mentioned that a past employee of the school contacted her.  Cayce informed the individual that their conversation would be shared with the board at the next meeting, to which the individual verbally accepted.  The board discussed the proper procedures for handling such situations, which ultimately is to help an individual understand that it is not appropriate for the board to discuss matters concerning the school outside of a board meeting and/or direct the individual to the person who oversees the specific issue at hand.  
  1. Note: as such circumstances arise, all board members can report via email or during a meeting.  If the communication is done via email, please note that in order to be in compliance with the Sunshine Law, no group discussions can take place.  Never “Reply All”.

  1. BOD Report for Monthly Newsletter
  1. Gabi: submit a board report for the school newsletter to Alexia.

  1. Shared Board Information
  1. None

  1. Items for Future Agenda(s) – BOD President
  1. BOD Task Calendar
  2. Work Session
  1. CH Strategic Plan: Objectives and Priorities

  1. Calendaring – BOD President
  1. Upcoming events
  1. Parent Night / Back to School Night - Thursday, August 24th at 5pm
  1. Andrew and Cayce will attend.
  1. First Day of School, Monday, August 28th
  1. Next BOD meeting
  1. Tentative Special Board Meeting: Monday, September 11th at 4:45 pm at E/M S.
  2. Regular board meeting: September 18, 2017 at 5:00 PM - Children’s House
  1. Work Session:
  1. CH Strategic Plan: Objectives and Priorities

  1. Status of previous meeting’s action items – Tamia
  1. Aaron: follow-up with Mark Knox re: Super Admin of our Google for Education accounts. (June 2017)
  2. Aaron and Tamia: meet to finalize the Google for Education transition for the E/M S. (June 2017)  Nearly complete.  All documents have been moved over to CH and now we just need to clean up administration rights under the E/M S domain.
  3. Budget and Financial Oversight Committee: address a plan for CH’s refinancing note at DSB at the next meeting. (June 2017)
  4. Alexia, Aaron, Treasurer: MOU-cost share. (June 2017)
  5. Alexia: create a double-sided brochure (complete by September).
  6. Cayce and Alexia: using the ‘Community Goals and Expectations’ create a survey for the board (complete by September).

  1. Review all Action Items – Tamia
  1. Next Montessori Article: Alexia
  2. Everyone: review and comment on the following section of the CH Strategic Plan: Objectives and Priorities.
  3. Alexia: include Enrollment Updates in September BOD Report.
  4. Tamia: create a Google document from Amy’s email and upload it to the drive.
  5. Alexia: call Pam or Doug at DBS to find out the maturity date on the loan.
  6. Alexia: email the board regarding discussion with DSB.
  7. Aaron: email Alexia and Eric regarding contracted services.
  8. Tamia: email Board Matrix Worksheet to the board.
  9. BOD: complete the Board Matrix by Friday, August 25th.
  10. Gabi: submit a board report for the school newsletter to Alexia.

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 7:04 pm.

Prepared by Tamia Hurst, BOD Secretary

Page  of