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RESIDENT ADMINISTRATIVE ASSISTANT
NEW YORK CITY TO SATELLITE LOCATIONS
POSITION PROFILE
- POSITION DESCRIPTION
- QUALIFICATIONS, REQUIREMENTS & COMPETENCIES
- JOB LOCATIONS & INTENSIVE DATES
- TIME COMMITMENT
- COMPENSATION DETAILS
- RESPONSIBILITIES
- LEARNING GOALS
- OUTSIDE/ADDITIONAL WORK
- FAQ
POSITION DESCRIPTION
As a Resident Administrative Assistant (RAA Lead), you will serve as a leader and resource for both staff and students. Your responsibilities will include supervising interns and students, managing daily operations, and overseeing administrative tasks at both dorms and studios. RAA Leads play a key role in guiding interns to support students' educational, social, and personal development while promoting a strong sense of community. This is a full-time, seasonal position with live-in and on-call responsibilities. RAA Leads report directly to the Artistic Director and Program Manager.
The RAA Leads will begin their contract as an RCA or AA in NYC, beginning May 18, 2025. This person will conduct the weeks leading up to their Satellite Location Intensive in NYC with regular RCA/AA duties, and then begin the duties of the RAA Lead shortly before the Satellite Location Intensive begins. This will include collaborating with Program Managers to set up for the Intensive, and coordinating with JBS staff to train Satellite Resident Administrative Assistants (RAAs), based on the training received in NYC. Resident Administrative Assistant Leaders must be available to begin their contract in NYC on May 18th to be considered for this role.
Before completing the application for this position, please review the Information Packet for the NYC position you are interested in:
QUALIFICATIONS, REQUIREMENTS & COMPETENCIES
We are looking for enthusiastic, hardworking, and proactive individuals who can thrive within the artistic environment of the Joffrey Ballet School. Successful applicants will possess strong communication skills, the ability to assess and respond to crisis situations, the flexibility and proactivity to adapt to multiple locations and duties, and the capacity to establish rapport with a diverse range of students, staff, and faculty. Leaders are expected to maintain a courteous and supportive attitude in all interactions.
Minimum Qualifications
- High School Diploma or equivalent (GED)
- 18 years or older and eligible to work in the U.S
- Strong verbal and written communication skills
- Ability to supervise and lead staff and students confidently
- Strong management skills, including the ability to oversee multiple projects
Preferred Qualifications
- Previous experience with Joffrey Ballet School or another summer intensive program
- Pursuing or holding a BFA or BA degree
- Experience in Student Leadership, Higher Education, or Student Affairs
- First Aid, CPR, or medical training
- Experience in management, teaching/training, or Residence Life
Physical Requirements
- Must be able to physically assist an injured student, which may include lifting and/or supporting their weight (minimum weight lifting requirement: 50 lbs)
- Must be able to assist students to climb/descend stairs in an emergency
- Must be able to lift metal bed frames, wooden end posts, mattresses, move equipment (such as ballet barres, boxes of office supplies / equipment / files, and rolls of Marley between studios)
Application Skills
- Google Suite
Company Standing
Candidates must be in good standing with Joffrey Ballet School prior and throughout the role.
LOCATIONS & DATE COMMITMENTS
Joffrey Ballet School offers seasonal internship positions for our summer intensives. The RAA Leads will begin their contract in NYC. This person will conduct the weeks leading up to their Satellite Location Intensive in NYC with regular RCA/AA duties, and then begin the duties of the RAA Lead shortly before the Satellite Location Intensive begins. Applicants must be available for the entirety of the dates listed for a location.
Joffrey South | Joffrey Colorado | Joffrey Akron
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive: June 1 - June 3, 2025
Travel to Kennesaw: June 4, 2025
Training in Kennesaw: June 5 - June 7, 2025
Kennesaw Intensive: June 8 - July 4, 2025
Travel to Boulder: July 5, 2025
Boulder Intensive: July 6, 2025 - July 25, 2025
Travel to Akron: July 26, 2025
Intensive: July 27 - August 8, 2025
Departure: August 9, 2025
Joffrey Midwest
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive: June 1 - 10, 2025
Travel to Detroit: June 11, 2025
Training in Detroit: June 12 - June 14, 2025
Detroit Intensive: June 15 - June 27, 2025
Departure: June 28, 2025
JoffreyRED | Joffrey West
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive: June 1 - July 1, 2025
Travel to Long Beach: July 2, 2025
Training in Long Beach: July 3 - July 5, 2025
Long Beach Intensive: Jul 6 - August 8, 2025
Departure: August 9, 2025
Joffrey Miami
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive: June 1 - July 1, 2025
Travel to Denton: July 2, 2025
Training in Denton: July 3 - July 5, 2025
Denton Intensive: July 6, 2025 - July 25, 2025
Departure: July 26, 2025
Joffrey Dallas
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive: June 1 - July 1, 2025
Travel to Denton: July 2, 2025
Training in Denton: July 3 - July 5, 2025
Denton Intensive: July 6, 2025 - July 25, 2025
Departure: July 26, 2025
Joffrey Las Vegas & Joffrey Cirque Arts
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive: June 1 - July 1, 2025
Travel to Las Vegas: July 2, 2025
Training in Las Vegas: July 3 - July 5, 2025
Las Vegas Intensive: July 6, 2025 - July 25, 2025
Departure: July 26, 2025
Joffrey San Francisco
NYC Arrival: May 18, 2025
Lead Training in NYC: May 19 - May 25, 2025
Training in NYC: May 26 - May 31, 2025
NYC Intensive:
Travel to San Francisco: July 16, 2025
Training in San Francisco: July 17 - July 19, 2025
San Francisco Intensive: July 20 - August 2, 2025
Departure: August 3, 2025
TIME COMMITMENT
RAA Leads are expected to assist with all training sessions and Satellite Intensive setup. RAA Leads must be available to start May 18, 2025, and work through the end of their Satellite Location Intensive. The contract period is contingent upon the successful completion of assigned duties, projects and performance appraisals.
Availability
This internship does not follow a traditional 9–5, Monday–Friday schedule. Duty shifts are assigned Monday through Sunday, based on the class schedule at the studios and 24/7 dorm shifts. Leaders must be prepared to work morning, afternoon, or evening shifts throughout the week.
Aside from scheduled duty shifts, meetings and projects, Leaders should be available to staff and students. Leaders live in the hall with the staff and students. If a student knocks on a staff member's door (even if they are not on duty), they need to assist them. If one of our students is involved in a special situation, the Leader may be called back from time off to assist.
Holidays, Breaks and Vacation Periods
Leaders are required to be available every Saturday and Sunday. Staff members should communicate all conflicts during their interview and will not be able to request a “day-off” on Saturdays or Sundays. Joffrey Ballet School will not close for any holidays during the summer sessions.
Meetings & Activities
Leaders must participate in all meetings: housing and program orientations, weekly staff meetings, reviews and one-on-one meetings with the supervisor. Leaders could also be assigned to escort and chaperone extra activities.
Performance weeks
Performance weeks (end-of-intensive weeks) are traditionally a busier time at the studios and residence halls. This time
includes overlapping intensives, extra rehearsals, preparation for performances all while completing the weekly check-in/out days, extra activities and meetings. Staff members will not receive a “day-off” during performance weeks. Leads will be expected to assist with the performance, and liaise between artistic leadership and their RAA team.
COMPENSATION DETAILS
Salary/Fixed Rate - $250 per week (RCA/AA) & $325 per week (RAA Lead) The weekly compensation is $275 per week. If you successfully complete your contract from the start to end date and complete all responsibilities, you will receive $50 (per week) at the end of the contract. This would equal to an effective service fee rate of $250 per week (RCA/AA) & $325 per week (RAA Lead).
Housing & utilities
Joffrey Ballet School will provide a bed in housing for the duration of the contract. Interns are required to live in the residence hall and will be assigned to share a bedroom and/or apartment with other staff members and may be requested to move apartments or residence halls during the intensives.
Meal Plan
Subway fare in New York City
Interns will be reimbursed for subway fare during their contract. Scheduled reimbursements will be provided in advance to cover the cost of purchasing a Metrocard.
Travel in between New York City and the satellite location
Complimentary Dance Classes & Events
Interns are allowed to take dance classes during their contract and will attend all ticketed activities (that they are assigned to chaperone) for free
KEY RESPONSIBILITIES
In addition to the list below, other duties will be assigned as needed by the Director of Operations and Supervisors. Leaders must be adaptable as role responsibilities may change. Leaders must review the student and staff handbooks for all protocols and responsibilities.
- Lead and supervise interns and students in both dormitory and studio settings.
- Manage daily operations and administrative tasks, including scheduling, attendance, and studio maintenance.
- Assist with preparing and delivering training sessions, ensuring staff are familiar with protocols.
- Assist with Satellite Intensive setup and breakdown.
- Oversee check-in/out processes, room inspections, and address maintenance issues.
- Organize and lead staff meetings and one-on-one evaluations with interns.
- Ensure the safety and well-being of students by conducting Health & Wellness checks and managing conflicts.
- Supervise student activities and dormitory operations, including curfew and guest management.
- Support the preparation and operation of performances, as well as daily studio setup.
- Communicate effectively with staff, students, and parents, ensuring smooth operations.
- Complete all responsibilities in NYC as directed by their position.
LEARNING GOALS
As a Resident Administrative Assistant Leader at Joffrey Ballet School, you will have the opportunity to develop skills in the following areas:
- Assessment and evaluation
- Community building and engagement
- Conflict resolution and management
- Customer service in a residential setting
- Effective communication and collaboration
- Leadership development and team management
- Networking with professionals in the arts
- Problem-solving and crisis management techniques
- Residential life management
- Self-awareness, self-care, and personal well-being
- Student support techniques, including handling eating disorders and conflict mediation
- Teamwork and team leadership
- Technical skills and application in a dynamic environment
- Time management and organizational skills
- Learn and apply the organization's training strategies to effectively prepare the team
Joffrey Ballet School is committed to providing a platform for personal and professional growth and development of all staff members. Leaders will have the opportunity to work with senior staff as well as leading professionals in the industry who provide training, supervision, mentorship and support. Leaders will attend facilitated meetings and receive performance reviews and community feedback in order to discuss career goals and professional development.
OUTSIDE ADDITIONAL WORK
Leaders are not permitted to work for another company while completing their contract. Staff members are allowed to enroll in online classes that are self-paced and do not have a scheduled meeting time. Leaders must prioritize their job and ensure that all expectations related to their position with Joffrey Ballet School can be successfully met.
FAQ
Application
Can I apply for more than one location?
Applicants will be able to indicate all of the locations that they are interested in on their application and will have the opportunity to discuss their preference during their interview.
Do I have to submit an application if I have worked for Joffrey Ballet School before?
All applicants must submit an application and go through the selection process, regardless of previous work history with Joffrey Ballet School.
Do I have to submit a cover letter?
Applicants must submit a Cover Letter with their application.
Do I have to submit reference letters?
Applicants are not required to submit letters of reference, but must indicate professional references on their application.
The application link does not work, who do I contact?
If you are having trouble with the link, please try clearing your internet cache and/or using a different browser. If you are still experiencing technical issues, please contact hiring@joffreyballetschool.com.
Who do I contact if I need more information or if I have not heard back?
If you need more information, or if you did not hear back from us within 4 weeks after submitting your application, please contact hiring@joffreyballetschool.com. Please note that we receive a large number of applications that need to be processed.
Interview
Candidates must review the information packet for the position they are interested in before their interview.
Are the interviews in-person or virtual?
All one-on-one interviews will be conducted on ZOOM. Candidates who are selected for an interview will receive a link to schedule their meeting. After they sign-up, they will receive ZOOM information.
What type of questions will I be asked during my interview?
The one-on-one interview is an opportunity for the candidate to introduce themselves, review their resume/experience and ask questions about the position/company.
For housing and administrative positions, the company is specifically interested in reviewing the candidate’s residence life/child care and administrative experience, as well as their artistic interests and background. Other topics could include community development, customer service, teamwork, policies and protocol as well as situational questions.
Can I reschedule my interview?
If you need to reschedule or cancel your interview, you can follow the instructions provided in the confirmation email from Calendly.
If you need more assistance, please contact hiring@joffreyballetschool.com.
How long will the interview last?
Interviews traditionally last 45 - 55 minutes.
Group Sessions
Are the group interviews in-person or virtual?
All group sessions will be conducted on ZOOM. Candidates who are selected for a group interview will receive a link to schedule the session. After they sign-up for a session, they will receive ZOOM information.
What happens during a group session?
The group interview is an opportunity for candidates to show how they operate as part of a team. The main activities will include group discussions and problem solving exercises.
How long will the session last?
Interviews traditionally last 2 hours.
Additional Interviews
Are the interviews in person or virtual?
All second interviews will be conducted on ZOOM. Candidates who are selected for a second interview will receive a link to schedule their meeting. After they sign-up, they will receive ZOOM information.
What type of questions will I be asked during my second interview?
The second interview is an opportunity for candidates for coordinator and supervisor roles to review their leadership experience.
How long will the interview last?
Interviews traditionally last 45 - 55 minutes.
What happens after the Group Session and/or second interview?
Applications will be prompted to complete the INTERNSHIP FORM. This form should not be completed until after the applicant participated in the Group Session.
Joffrey Ballet School will be reaching out to references after the initial interview was scheduled.
Applicants will not receive an update or offer until the INTERNSHIP FORM has been completed and references have been received by Joffrey Ballet School.