CJRL is bound by the State of Mississippi Local Government Records RECORD RETENTION SCHEDULE.  In addition to these guidelines, CJRL adds the following increased restrictions:

SERIES #

TITLE

DESCRIPTION

RETENTION

LIB 02 01

Accounts Payable

Documentation for payment of each claim.

Three (3) years after release of audit or

1the current fiscal year plus four (4) years – whichever time period is longer.

LIB 02 08

Daily Revenue Reports

All deposits of revenue.

Three (3) years after release of audit or 1the current fiscal year plus four (4) years – whichever time period is longer.

                

In addition…

LSTA grant files will be kept for 4 years following the closeout of the associated state grant period.  So, potentially, records will be kept for 9 years.

ERATE funding files and supporting documentation (payments, reimbursements, emails, digital content) will be kept for 10 years plus the current year.        

1Required to meet E-rate and LSTA documentation requirements.

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Policy’s Procedural Implementation        

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