By-Laws to the Constitution of Jones College

Ratified on February 28, 2021

Last Revised on April 6, 2023

Table of Contents

ARTICLE I. Room Assignment        3

ARTICLE II. Money and Budget        11

ARTICLE III. Judicial Procedures        12

ARTICLE IV. Requirements for Office        14

ARTICLE V. Elections and Voting        16

ARTICLE VI. Impeachment        20

ARTICLE VII. Appointed Officials        20

ARTICLE VIII. Academic Fellows        25

ARTICLE IX. Awards        25

ARTICLE X. Parking Jack        27

ARTICLE I. Room Assignment

1. Room Draw Meetings

1. The Internal Vice President shall host a First Year Service Points Meeting in the first two weeks of the Fall Semester to establish clear expectations and guidelines for earning First Year Service Points.
2. The Internal Vice President shall host a Room Draw Meeting before Bump Draw to inform all members of the College about Bump Draw and Room Draw procedures.

1. All first-year students are required to attend the Room Draw Meeting.

2. Room Draw Points

1. Room Draw priority will be determined by a point system. A student’s total “Room Draw points” is the sum of their classification points and off-campus points. Students with more points have higher priority in housing.

1. First year students must obtain first year service points, which will affect priority but will not be added to their total “Room Draw points.”

2. Classification Points

1. A student earns one (1) classification point for every semester they have attended Rice University, or has been enrolled in a Rice-approved study abroad program.
2. A student does not earn classification points for semesters in which they took a non-study leave of absence or were not enrolled for the entire semester.
3. If a student gains eight (8) or more classification points, they are no longer eligible for priority housing at the College and will be accommodated after all housing requests have been fulfilled.
4. Students transferring from another post-secondary institution are allotted classification points according to the number of non-AP/IB, non-summer school hours earned before coming to Rice:

3. Off-Campus (OC) Points

1. If a student has Partial OC status, they receive one (1) OC point. If a student has Full OC status, they receive two (2) OC points.

1. A student earns Partial OC status if:

1. They voluntarily live one complete semester off-campus, regardless of being bumped off-campus during Bump Draw.
2. They serve as Internal Vice President, External Vice President, or Treasurers in their junior year and live on campus during the entire academic year.

2. A student earns Full OC status if:

1. They live off-campus for the duration of the academic year.
2. They relinquish their spot on campus within the first two weeks of classes and remain off-campus for the duration of that year.
3. They serve as President or Chief Justice.

2. No student may have more than two (2) OC points.

4. First Year Service Points

1. All first year members of the College will have the opportunity to earn First Year Service Points throughout their first year by performing various acts of service for the College.

1. Each student shall receive a variable number of service points for acts of service that are approved by the Internal Vice President.
2. Students shall receive 1.5 service points for each semester that they serve as an active member of a committee, as a Floor Representative, or as a New Student Representative.

2. Every first year member of the College is expected to earn three (3) service points by the end of their first year.

1. No additional advantage is conferred to members who have earned more than the requisite number of First Year Service Points.

3. If a first year member has not completed their First Year Service Points by Room Draw, they will be able to pledge to complete a point during the remainder of the spring semester of their first year.

1. This pledge must be approved by the Internal Vice President prior to Room Draw.

4. Though First Year Service Points shall not contribute directly to the count of room draw points, they shall be used as outlined in Section 5 (subsection a, line iv) to determine priority amongst first year members who are entering Room Draw as out.

3. Senior Status

1. Any student may declare Senior Status in the Bump Draw form.
2. A declaration of Senior Status exempts students from Bump Draw and also grants students the right to join the Senior Meeting for Room Draw.
3. If a student does not graduate after declaring senior status, they will be treated as a student with eight (8) or more classification points, ineligible for priority housing, including Bump Draw and Room Draw.

1. However, a student who declares Senior Status and does not graduate may request permission for priority housing from the Magister.

4. Bump Draw

1. Bump Draw is the process in which the number of students eligible for and seeking on-campus housing is reduced to match the number of available on-campus beds

1. Bump Draw is held prior to assignment of rooms during Room Draw.

2. College Capacity

1. Jones College has 262 beds available for students.
2. Reserved Rooms

1. An additional medical single exists, which will not be assigned in Bump Draw or Room Draw.
2. The College shall reserve a number of beds for new students as specified by the Office of the Dean of Undergraduates.

1. An adequate number of rooms must be reserved for new students in accordance with the number of beds designated by the Dean’s Office.
2. These reserved rooms must be evenly distributed across each floor, excluding rooms on Jones 1N and Jones 1S.

3. A Bump Draw is held if the number of returning students requesting on-campus housing exceeds the number of beds available in Jones for upperclassmen.

3. Only those members of Jones College who will be undergraduates the following semester are eligible to participate in Bump Draw.
4. Bump Draw Exemptions

1. Students will be exempt from Bump Draw if they:

1. Declare Senior Status.
2. Have lived off-campus or participated in a study abroad program for one semester or more.
3. Are a transfer student.
4. Have five (5), six (6), or seven (7) classification points.
5. Relinquish their spot on campus within the first two (2) weeks of any semester and both live off-campus and are still enrolled for the rest of the semester.

1. A leave of absence does not exempt a student from bump draw.

6. Currently serve in at least one of the following positions: President, Internal Vice President, External Vice President, Chief Justice, Treasurer, Orientation Week Coordinator, or Student Maintenance Representative.
7. Are Foreign Exchange students living at Jones for one year.
8. Are scholarship varsity athletes or the Athletic Department guarantees their on-campus housing.
9. Are granted guaranteed on-campus housing by the Office of Disability Services, the Office of Housing and Dining, or the College Magisters.

5. Bump Draw Procedures

1. The Bump Draw will be held before the tenth week of classes in the spring semester.

1. The Internal Vice President, along with the IVP-elect, must distribute the necessary forms for both Bump Draw and Room Draw.

1. All students, regardless of whether they are requesting on-campus housing or voluntarily moving off-campus, must fill out and return a Bump Draw form to indicate their points and/or exemption.

2. If a Bump Draw occurs, non-exempt students with the most classification points have lowest priority for housing and are bumped first.

1. The Internal Vice Presidents will bump non-exempt students with the highest number of classification points off-campus through a lottery process.

1. The Bump Draw process continues until the number of available beds equals the number of students seeking on-campus housing.

2. Non-exempt students bumped in the Bump Draw are randomly placed on a waiting list for on-campus housing by their gender.

1. Students who fail to return the necessary forms to the Internal Vice Presidents by the deadline are placed last on the waiting list, regardless of their bump draw points.

5. Room Draw

1. Room Draw is the process by which specific rooms are allocated to students who have been given on-campus housing by Bump Draw.
2. Room Draw Procedures

1. Room Draw will occur for students who have been guaranteed on-campus housing through the Bump Draw.
2. All students who were guaranteed on-campus housing through Bump Draw must submit roommate forms, which shall be jointly filled out by all members of a certain room or suite.

1. If a student is seeking an on-campus single room, they may enter as an individual for Singles Draw only.

3. Priority will be determined by the number of Room Draw points students possess. Those with the highest points will have the highest priority.

1. Suite draws will be conducted by the summation of the Room Draw points held by each student who will live in the suite rooms.

1. Suites with the highest total number of points (based on all roommates) will receive highest priority.

2. Doubles draws will be conducted by the summation of the Room Draw points held by each student who will live in the double rooms.

1. Doubles with the highest total number of points (based on roommate pairs) will receive highest priority.

4. Priority for first year members will also be determined by the number of First Year Service Points that have been obtained in their first year.

1. When first year members enter into a draw that requires a roommate(s), priority will be determined by the number of First Year Service Points obtained by the roommate with the lowest number of First Year Service Points.
2. Amongst first year members, priority will be given as follows:

1. Those who have earned the requisite number of service points (at least 3 or more) will have highest priority.
2. For those who have not received the requisite number of service points, members with higher amounts of service points will have higher priority.

1. First year members who have not earned any service points will be last in any draw that they choose to enter.

3. Should a first year member pledge to complete a point after Room Draw and not fulfill their pledged point, the room chosen by that first year member will be forfeited.

1. All those who had entered the draw where the forfeited room was selected will have an option to claim the room in the same order of the original Room Draw proceedings.

5. At least one person on a roommate form must be present at the draw to choose their room.

1. If no students from a particular room are able to attend, a student may send a proxy to act on their behalf.

1. Proxies must be designated in advance of the lottery in writing submitted to the Room Assignments Coordinator(s).

2. If a student fails to attend or send a proxy to the meeting in its entirety, then they will forfeit their priority and will draw behind all other students.

3. Room Draw Order

1. Room Draw will be conducted in the order presented below, allowing sufficient time for students to reorganize and enter the subsequent draw.
2. 1st Draw: President

1. The President shall automatically receive first priority in room choice.

3. 2nd Draw: Senior Meeting

1. All students who declare Senior Status shall participate in a Senior Meeting to discuss and select rooms out of all available rooms in the College.

1. If a student fails to attend or send a proxy to the meeting in its entirety, then they will draw last in Senior Draw behind all other students who attended the meeting.

2. Each student will lay claim to a single room during Senior Meeting.

1. A room will be considered contested if two or more students lay claim to the same room.

3. Senior Draw

1. Should students not be able to reach a consensus within the 1-hour time frame allotted by the Internal Vice President, they may choose to willingly enter a Senior Draw.
2. At this point, all rooms that have already been chosen and are uncontested shall be effectively locked and shall not be considered as available to the students entering the Senior Draw.

1. Thus, any remaining rooms that have not been selected or reserved will be available in the Senior Draw.

4. The outcomes of Senior Meeting, including Senior Draw, shall be binding.

4. 3rd Draw: 6-Room Singles Suites Draw

1. All remaining 6-room singles suites will be drawn.
2. Those members wishing to enter the 3rd Draw must enter as a group of 6 roommates.

5. 4th Draw: 4-Room Singles Suites Draw

1. All remaining 4-room singles suites will be drawn.
2. Those members wishing to enter the 4th Draw must enter as a group of 4 roommates.

6. 5th Draw: Chief Justice

1. The Chief Justice is given first priority in room choice after the 4-Room Singles Suites Draw has taken place.

7. 6th Draw: Singles Draw

1. All remaining single rooms will be drawn.

8. 7th Draw: Doubles Suites Draw

1. All remaining double suites will be drawn.
2. Those members wishing to enter the 7th Draw must enter as a group of 4 roommates.

9. 8th Draw: Doubles Draw

1. All remaining double rooms and bathroom double rooms will be drawn.
2. Those members wishing to enter the Doubles Draw must enter as a pair of 2 roommates.
3. Returning students will not be permitted to select more than two rooms in a row on any given floor.

6. Adjustments and Room Changes

1. Incoming freshmen and transfer students who request on-campus housing will be assigned roommates and rooms by the Orientation Week Coordinators.
2. In the case of special circumstances, students may appeal rooming situations to the Jones College Magisters.
3. The College Coordinator will keep a waiting list for those students wishing to move on-campus for the spring semester of each year.

1. First priority on the spring waiting list is given to those with the highest classification points, and then on a first-come first-serve basis.
2. Students will be assigned available rooms for the spring semester on the basis of availability and mutual consent of the roommates.

7. Responsibilities and Authority

1. It is a student’s responsibility to:

1. Ensure that their forms are correctly and accurately completed and submitted to the Internal Vice President by the appropriate deadline.
2. Earn all requisite First Year Service Points by the time of room draw, or otherwise make arrangements at the discretion of the Internal Vice President.
3. Notify the Jones College Magisters in writing of any rooming changes.

2. The Internal Vice President is not responsible for any fines incurred by Housing and Dining as a result of a student’s failure to meet deadlines.
3. It is the Internal Vice President responsibility to:

1. Distribute all necessary forms.
2. Conduct the Bump Draw and Room Draw process.
3. Set up the waitlist and give this list to the college coordinator.
4. Maintain a record of the First Year Service Points of all members of the College.
5. See that all applicable rules and guidelines are followed.

4. Interpretation and Modifications

1. This policy is designed to be as fair as possible to everyone concerned. Rules set forth in this policy are binding. However, final authority for anything not covered in this document or for any deviations from these policies rests with the Jones College Magisters, with consultation from the current and incoming Internal Vice Presidents.

ARTICLE II. Money and Budget

1. Fiscal Responsibility

1. Any and all expenditures of Jones money, including the use of P-Cards, must be approved by the Treasurers and/or President.

1. For expenses made out of pocket without prior approval, the purchaser will not be reimbursed unless both the President and the Treasurer grant an exception.
2. For expenses made with a P-Card without prior approval, both the purchaser and cardholder will lose access to their P-Card and Jones funds. Both parties can regain access to Jones funds and their P-Card individually and at the discretion of the Jones Treasurers and President.

2. Any committee given a budget at Jones will be responsible for keeping track of all expenditures.

1. At the end of every month a report must be submitted that includes all expenses up to the end of the month, as well as the status of the expenses.

1. Failure to submit a correct report will result in a loss of access to funds until all an accurate report can be produced.

2. Cabinet Regulation of Budget

1. The Cabinet shall consider and at its discretion approve the budget proposed by the Treasurers.

1. Approval of the budget requires a two-thirds majority of the full Cabinet by the sixth week of classes.

2. The approved budget shall allocate funds among anticipated Committee, College, and Executive Cabinet expenses.

1. Any amount of money maye be designated by the Cabinet as unbudgeted and included in the General Fund.
2. At least $500 should be designated as a Low-Income Accessibility Fund in the annual Jones Budget to be used for discretionary spending by the Magisters and subsidization of Jones events and merchandise

3. At least once every four years, the stated Jones College fundraising priority for the Rice 24-Hour Challenge should be accessibility in student life.

3. Using Jones Money

1. The Treasurers will hold a meeting with everyone in charge of a committee with a budget to reiterate the process of using Jones Money
2. Use of P-Card

1. For planned events hosted by committees, use of P-Card is recommended over reimbursements
2. To request a P-Card (and to obtain purchase approval), contact the Treasurers or the President at least one day before the purchase

1. A P-Card holder has the right to refuse use of the P-Card for any circumstance, including requests to use the P-Card made on the same day of the request

3. Do not charge tax on a P-Card, any tax paid on a P-Card cannot come out of the Jones budget  
4. Submit a digital copy of all receipts from purchases made with a P-Card to the P-Card holder

3. Reimbursements

1. To request a reimbursement, submit a digital copy of the receipt to the Treasurers within three weeks of the purchase date, or else forfeit the right to reimbursement.

1. The treasurers will set and publicize the means of submission for reimbursement submission.
2. If the deadline is missed, evidence must be shown that substantial efforts were made to contact the Treasurers through the established means of submission before the deadline passed.

1. This deadline can also be overridden with permission from the Treasurers.

4. JIBA Fund

1. The JIBA fund operates as an initiative for students to request money for purchases and expenses for the betterment of Jones College.

1. Requests for money from the fund will operate as the following:

1. A request of less than one hundred dollars must be approved by both the Treasurers and the President.
2. A request of over one hundred dollars must be approved by Cabinet.

ARTICLE III. Judicial Procedures

1. Initiation of Charges

1. The Jones College Court Judicial Process initiates when a Justice of the Court believes there is probable cause to pursue judicial action.

1. The initiating Justice shall serve as the Primary Justice throughout the remainder of the judicial process.
2. The Primary Justice will inform the Accused that the incident is being referred to the Jones College Court for consideration.

2. Preliminary Charges

1. A closed meeting of the College Court shall be convened to discuss any charges.

1. The Primary Justice shall present all available information concerning the alleged college infraction.

2. The Chief Justice may exclude any non-prosecuting Justice from a Court session if either the Chief Justice or the Accused has reason to suspect that Justice is biased with respect to the case at hand.

1. A Justice may recuse themselves if they maintain any bias with respect to the case.

3. If the Accused is not a member of Jones College, the Magisters and Chief Justice of the Accused’s college shall be notified of the proceedings.
4. The Jones Court may refer any cases to Student Judicial Affairs if the nature of the violation warrants that action.

3. Judgment Trial and Sanctions Hearing

1. Judgment Trial

1. If the Court chooses to move forward with judicial action after hearing the presentation of the Preliminary Charges, a Judgment Trail will ensue to determine the innocence or guilt of the accused party.
2. The Chief Justice shall convene the Associate Justices to review the evidence presented and make a ruling on the presumed guilt of the accused party.

1. The accused party reserves the right to present a written or verbal statement to the Court regarding their innocence if they so choose.

3. The Jones College Magister shall be consulted throughout this process at the behest of the Chief Justice.
4. In the case of a split consensus of the Court, the Chief Justice has the final authority in determining the outcome of the Judgment Trial.
5. The Chief Justice shall inform the guilty party of their status within three business days of the determination of guilt.

1. Requests for an appeal of the determination of guilt must be submitted to the Jones College Magister within three business days of being informed of the Court’s ruling.
2. If an appeal is requested, the appeals process must be completed before the Court pursues sentencing action.

2. Sentencing Hearing

1. For cases in which the accused party is determined guilty, a Sentencing Hearing will ensue to determine the appropriate sanctions for the guilty party.
2. Sentencing Hearings will occur only in cases that do not have specified fines or sanctions in the Jones College Code of Conduct.
3. Sentencing Hearings will comprise all members of the Jones Court, and remain in compliance with Article Two Section Two of the Jones College Constitution and prior precedent and jurisprudence.
4. In the case of a split consensus of the Court, the Chief Justice has the final authority in determining the outcome of the Sentencing Hearing.
5. The Chief Justice shall inform the guilty party of their sentence within three business days of the determination of sanctions.

1. Requests for an appeal of the determination of sanctions must be submitted to the Jones College Magister within three business days of being informed of the Court’s ruling.
2. If an appeal is requested, the appeals process must be completed before the Court imposes any sanctions.

4. Termination of Case

1. The Court shall prepare an abstract of the completed case to be sent to the College Magisters for final approval after all stages of the judicial process are completed.
2. The Chief Justice may have a judicial hold placed on the Accused’s University account until all sanctions of the Court are met.
3. The final interpretation of this article’s procedures lies with the Chief Justice in consultation with the President and Parliamentarian.
4. If the Court’s decision is at all unsatisfactory to the accused party, they may request that the Chief Justice refer the case to Student Judicial Affairs to be examined in the University Court.

ARTICLE IV. Requirements for Office

1. Only members of the College may hold elected or appointed positions.
2. Executive Officers and Court Officers must uphold the spirit and letter of this Constitution.

1. Failure to do so constitutes a breach of trust with the Magister(s), Associates, and members past and present of Jones College and can be prosecuted by the Jones College Court.

3. Each Officer of Cabinet may hold only one (1) Cabinet position.
4. The President, Internal Vice President, and External Vice President may not hold any other College or elected blanket-tax organization position during their term.

1. The only College position that is exempt from this rule is the office of Orientation Week Coordinator.

5. No member on disciplinary or academic probation may hold an elected or appointed position.
6. Each elected position must be held by one person, except for the following:

1. The office of Secretary may be held by a maximum of two (2) people.
2. The office of Treasurer must be held by two (2) people
3. The office of Orientation Week Coordinator must be held by three (3) people.
4. The office of Socials Coordinator may be held by a maximum of three (3) people.
5. The office of Beer Bike and Chug Team captains may be held by a maximum of six (6) people, two (2) per sex for bike teams, and one (1) per sex for the chug team.
6. The office of Jones DEI Coordinators must be held by two (2) people.

7. The following positions require specific living situations:

1. The President and Chief Justice must live on campus during the academic year following their election.
2. Floor Representatives must live on or be associated, through the first floor of the North building or first floor of the South building, with the floor they represent.
3. Associate Justices must not be in their first semester at Jones College and must live on campus during the majority of the term that they are serving in this role.

8. A student cannot run for either the position of Jones President or Chief Justice unless that student has been an operative member for at least three (3) semesters.
9. No members of the college who plan to graduate or go abroad within the upcoming term may run for any position.
10. If, for any reason, an elected or appointed official fails to meet the requirements for their office and the individual in question is in good judicial standing, that individual will be allowed to make a case for themselves in front of the Executive Cabinet.

1. After an individual's case has been made, a unanimous vote by the Executive Cabinet is required for the individual to receive an exemption on their requirements and to retain their position status.

ARTICLE V. Elections and Voting

1. The Elections Coordinator(s) shall be responsible for:

1. Floor Representative Elections, held before the third week of each semester, to elect Floor Representatives;
2. The Presidential Election, held before the seventh week of the spring semester, to elect the President;
3. The Executive Election, held no more than two weeks after the Presidential Election, to elect the other members of Executive Cabinet;
4. The General Election, held at least one week and no more than two weeks after the Executive Election, to elect all other elected officers;
5. O-Week Coordinator(s) Elections, held before the end of the fall semester, to elect the O-Week Coordinator(s);
6. Special Elections, held as needed, to fill positions as needed; and
7. College wide votes, held as needed, to bring business before the entire College.

2. The Elections Coordinator(s), in consultation with and with the approval of the Cabinet, shall have the power to adjust the timing, order, and positions elected of the elections called for in Section I for one election cycle only if there are extenuating circumstances.

1. Prior notice of all proposed adjustments to elections shall be publicly given at least one week in advance.

3. Floor Representative Elections shall be conducted by floor. Only members of a given floor may vote in that floor’s election.

1. For the purposes of this article, there are seven (7) floors in the College, which are defined as the following:

1. Two South (2S), consisting of rooms 201-220 and the singles suite 266
2. Two North (2N), consisting of rooms 221-239 and the singles suite 254
3. Three South (3S), consisting of rooms 301-320, the singles suite 366, and the doubles suite 364
4. Three North (3N), consisting of rooms 321-239, the singles suite 354, and the doubles suite 356
5. Four South (4S), consisting of rooms 401-420, the singles suite 466, and the doubles suite 364
6. Four North (4N), consisting of rooms 421-439, the singles suite 354 and the doubles suite
7. Off Campus (OC), consisting of College members living OC or on the first floor of the North and South buildings who are unaffiliated with a floor

2. The most current Room Plan shall be used to determine where a member lives.

1. College members living OC or on the first floor of the North and South Buildings may decide to affiliate with one of the seven (7) floors mentioned above; these members shall notify the Internal Vice President of their decision by the end of the first week of class during the academic year.
2. Once the Internal Vice President has finalized the decision, those members will be associated with their chosen floor for the remainder of the academic school year.

1. If no decision is made by the end of the first week of class, then unaffiliated members shall default to OC.

4. The Beer Bike and Chug Teams shall internally elect the Beer Bike and Chug Team Captains, respectively.
5. Candidates shall be elected by Ranked Choice vote and assume their offices after the respective election has been approved.
6. The Campaign Process:

1. Prerequisites for running an elected position:

1. At the time of election, all candidates must meet the requirements for the respective office, as outlined in Article VIII of the Constitution.
2. Prior to petitioning for any position, potential candidates must declare their intention to run for office to the College Magisters.

1. The Magisters shall submit the list of names to Student Judicial Programs (SJP) for verification that the College members are not on disciplinary or academic probation, and will notify candidates of their eligibility or ineligibility. Only the Magisters and members of SJP will have knowledge of this information.

3. All candidates must submit a petition to the Elections Coordinator(s) no fewer than two (2) days before the election. The petition shall state that the candidate has read and understood the Constitution of Jones College. These candidates will be known as Petitioned Candidates.

1. All petitions, except those for Floor Representatives, must have the signatures of twenty-five (25) members of the College.
2. The petition for candidates running for the position of Chief Justice shall state that the candidates have read and understood the Student Code of Conduct.
3. The petition for candidates running for O-Week Coordinator shall state that, if elected, the candidate will live in the Houston area during the summer after the election, and that a failure to abide by this promise is grounds for impeachment or removal from office.

2. Allowed methods of Campaigning:

1. All campaigning must be approved by the Election Coordinator(s). The Elections Coordinator(s) shall determine whether a particular action is considered a violation of election policy. Appellate jurisdiction over these decisions rests with the Executive Cabinet.
2. Campaigning is only permissible by word-of-mouth and a singular 8.5x11” campaign flyer that will be printed and placed in a singular designated location by the Elections Coordinator(s) for display to the college.

1. This campaign flyer can contain any material appropriate to the election, but may not reference other candidates and must be approved by the Elections Coordinator(s).
2. An electronic copy of this campaign flyer will also be posted by the Elections Coordinator(s) to approved electronic channels of communication.

3. In addition, each Petitioned Candidate for elected office shall have the opportunity to deliver a speech at a college meeting for the purpose of campaigning.

1. This speech shall occur no more than three days before the election and shall be conducted under the supervision of the Elections Coordinator(s).
2. A written copy of the speech must be submitted to the Elections Coordinator(s) for approval prior to the delivery of the campaign speech.
3. Speech time limits shall not exceed a length of:

1. Five (5) minutes for each Presidential candidate.
2. Three (3) minutes for other elected candidates' speeches.

4. Candidates are not allowed to use electronic communications, posters, flyers, buttons, any method that requires the spending of money or the use of Jones equipment, or any other method that is not considered word-of-mouth campaigning.
5. No meal announcements regarding individual candidacies are permissible.
6. Candidates for the position of O-Week Coordinator(s) shall not campaign on the merits of an Orientation Week theme or on the selection of specific advisors.

3. Delayed Candidacy for Uncontested Elections

1. During uncontested elections, Delayed Candidacy candidates may join the election after the original petition deadline has passed. Upon approval from Magister, Delayed Candidacy candidates can run in an official capacity and have their name on the ballot

1. Their relevant information will be sent to SJP to validate immediately after deciding to run

2. The intent of the Delayed Candidacy procedure is to prevent uncontested elections for major positions in Jones, such as President or Chief Justice, but can be used for any uncontested position

4. Failure to abide by the campaign rules may result in the candidate's dismissal from the election. Such dismissal will be decided by a majority vote of the Executive Cabinet in consultation with the Magister(s).

7. Voting

1. All votes shall be conducted using Rank Choice Voting, as outlined in the latest edition of Robert’s Rules of Order, Newly Revised.
2. The Elections Coordinator(s) shall organize the voting procedure for the college.
3. Voting Procedure

1. All votes shall be by secret ballot, unless otherwise specified.
2. Voting should be accessible to all College members relevant to an election.

1. Each College member is only allowed to vote once in each election, as set by the settings of the election system.

3. Voting results shall be counted promptly after the close of the election.

1. Voting results must be brought promptly to the college magisters by the election coordinators  before being announced to the rest of the college.

4. Candidates will be emailed the results and will be given 24 hours to contest the election results on the basis of any violations of the election procedures with the election coordinators and/or the magisters. Once the 24-hour contesting period is over, the final results will be sent to the rest of the college.
5. In the event that a vote is inconclusive, a Special Election shall be held within one week.
6. If an election fails to be confirmed because of a violation in procedures, the election is considered void and a new one must be held within one week, with measures taken to prevent repetition of the violation.
7. If a vacancy occurs in any of the elected offices, a special election must be held within two (2) weeks. If necessary, the President may make an appointment to fill such a vacancy until the special election is held.

ARTICLE VI. Impeachment

1. Impeachment

1. The Cabinet has the authority to impeach elected and College officials.
2. Articles of Impeachment may be brought against an official for malfeasance, extreme partiality, exceeding authority, or failure to meet vested responsibilities.
3. Impeachment, except of the President, shall be initiated by submitting Articles of Impeachment to the President, who shall call a closed executive session of the Cabinet and impeach only by a three-fourths vote, not including the vote of the accused.

1. In the case of impeachment of the President, the Articles of Impeachment shall be submitted to the Internal Vice President, who shall call and chair the closed executive session of the Cabinet.
2. In the case of the impeachment of the Chief Justice, the Chief Justice will not meet in the closed executive session of the Cabinet.

4. If impeached, the accused is subject to trial by the Jones College Court, which may remove the accused from office and impose any sanctions in accordance with its normal procedure.

1. In the case of the impeachment of the Chief Justice, the Magister(s) will impose any sanctions.

ARTICLE VII. Appointed Officials

1. Jones College members shall be appointed to the following positions and committees by the President, Internal Vice President, and External Vice President and fall under the jurisdiction of the aforementioned positions:

1. The Parliamentarian, who shall:

1. Be appointed by the President with the approval of the Executive Cabinet.
2. Keep the official copy of the Constitution and the By-Laws of the College, and ensure both are kept up to date.
3. Make, with the approval of the President, any non-substantive changes in the punctuation, spelling, and grammar of the College governing documents in the interest of clarity and style.
4. Review the Constitution and the By-Laws at least once every year to ensure that the governing documents are consistent with current practices.

2. The Beer Bike Coordinator(s), who shall:

1. Coordinate with Rice Program Council and the campus-wide Beer Bike Coordinator(s) throughout the year.
2. Be responsible for the creation and distribution of Beer Bike t-shirts and merchandise.
3. Coordinate all mock races and JIBA Week events.
4. Solicit sponsors for expenses associated with Beer Bike.

3. The Elections Coordinator(s), who shall:

1. Be responsible for arranging, conducting, and determining the results of all elections according to the election procedures of the College.
2. Oversee, determine results, and announce outcomes of all Jones College elections.
3. Be responsible for ensuring the integrity and fairness of all College elections
4. Follow election procedures described in Article V in the By-Laws.

4. The Ambiance Coordinator(s), who shall:

1. Collaborate with the College Coordinator to recommend annual permanent improvements to the College.
2. Oversee the installation of permanent improvements.

5. The Historian(s), who shall:

1. Maintain the Jones College Digital Picture Archive.
2. Document all official Jones College events.
3. Serve as the representative of the College to all historical and archival meetings at the University.
4. Deliver, at minimum, the following items to the Woodson Research Center at Rice University, for preservation in the University’s archives:

1. A copy of all minutes from the College Cabinet meetings from the preceding year.
2. A portfolio of photographs which represents events held by the College in the preceding year.
3. Other relevant articles which represent the culture of the College in the preceding year, such as t-shirts, event programs, etc.

6. The Public Relations Director(s), who shall:

1. Arrange for publicity of College events both within and outside of the College.
2. Create a poster each month displaying the birthdays of consenting College members.
3. Chair the Jones Public Relations Team, whose members will be responsible for creating promotional and advertising materials for Jones College events and programs.

7. The Merchandise Coordinator(s), who shall:

1. Purchase and distribute merchandise to the College.
2. Maintain and manage the inventory of all current Jones merchandise.

8. The Sports Coordinator(s), who shall:

1. Solicit members of the College with an interest or ability in coaching or organizing Jones College teams.
2. Ensure that sports and recreational equipment is both available and properly maintained for the use of Jones College members.
3. Encourage College team formation and participation in intramural and inter-college sports.

9. The Webmagister(s), who shall:

1. Have knowledge of web applications.
2. Be responsible for ensuring the relevancy and accuracy of the Jones College website.
3. Manage the look and usability of the Jones College website.
4. Maintain site backups.

10. The Kitchen Coordinator(s), who shall:

1. Coordinate cooking and baking social events to encourage members of the College to use the kitchen.
2. Maintain the cleanliness of kitchen space.
3. Manage kitchen inventory.
4. Chair the Kitchen Committee, whose members will aid the Coordinator(s) in fulfilling their duties.

11. The Community Involvement Coordinator(s), who shall:

1. Serve as the liaison between the College and any campus-wide or community service initiatives.
2. Encourage involvement within the College in community service activities.
3. Chair the Community Involvement Committee and conduct at least one service project that members of the College can participate in.

12. The Arts and Culture Coordinator(s), who shall:

1. Coordinate arts and cultural College events.
2. Make College members aware of arts and cultural activities in the Rice and Houston community and promote such activities.

13. The Public Spaces Coordinator(s), who shall:

1. Maintain the upkeep of the following Jones Public Spaces:

1. Commons
2. Private Dining Room
3. Movie Room
4. Music Room
5. Laundry Rooms
6. Kitchen
7. Achard Courtyard
8. Other designated public spaces

2. Manage the reservations of the aforementioned Jones public spaces in conjunction with the College Coordinator.

14. The Voter Representative(s), who shall:

1. Coordinate voter registration of College members.
2. Make College members aware of upcoming elections and relevant dates and information for those elections.
3. Work alongside the relevant campus-wide organizations and administration to promote voter registration and voting.

15. The Food Representative(s), who shall:

1. Serve as a liaison between the College and North Servery.

2. The Chief Justice shall, in consultation with the Jones College Magisters, appoint six Associated Justices to serve on the College Court.

1. The official duties of the Associate Justices are described in Article V of the Constitution

3. The Student Association Senator shall, in consultation with the Jones College President, appoint New Student Representatives (NSRs), who shall:

1. Represent the new students of Jones within the Student Association.
2. Act as advisors to the Senator and President at all meetings of the Student Association.
3. Attend meetings of the Cabinet to help the Senator report the events and policies of the Student Association.

4. Campus departments may appoint members of the College to the following positions:

1. The Information Technology (IT) Ambassador, who shall:

1. Serve as a liaison between Jones College and the Rice Office of Information Technology.
2. Respond to service and upkeep requests for the Jones College Computer Room.

2. The Student Maintenance Representative (SMR), who shall:

1. Serve as a liaison between Jones College and Rice Housing and Dining.
2. Facilitate maintenance requests and manage various housing services, such as lofting beds, for College facilities.

3. The Eco Representative(s), who shall:

1. Serve as liaisons between Jones College and the Rice Sustainability Office.
2. Advise Cabinet on ways to improve Jones College’s impact on the environment.
3. Chair the Environmental Committee, whose members will aid the Eco Representative(s) in fulfilling their duties.
4. Manage the annual budget provided by the Rice Sustainability Office for eco-related expenses and improvements for the College.

ARTICLE VIII. Academic Fellows

1. Purpose and Duties

1. The Jones College Society of Academic Fellows shall be an honorary service organization devoted to the advancement of the academic life of the College.
2. The Jones Fellows as a group will establish and coordinate peer tutoring in their various areas of competence for members of the College.
3. The Fellows shall work closely with the Peer Academic Advisors and other peer resources to coordinate academic activities.

ARTICLE IX. Awards

1. The Internal Vice President shall form an Awards Committee consisting of the Executive Cabinet and the adult members.
2. The Awards Committee, with consideration of the nominations received from College member, shall select the recipients for the following awards:

1. The Rick and Maribel Barrera Mentor Award shall be awarded annually to two outstanding Orientation Week Advisor(s) or Co-Advisor(s) for excellence in the mentorship of new students not only during Orientation Week, but also throughout the entire year.
2. The Franz and Frances Brotzen Outstanding Senior Award shall be awarded annually to the Jones senior who has made an outstanding contribution to the College through his or her activities and service during his or her time as a member of the College.
3. The Hubert E. Bray Outstanding Freshman Award shall be awarded annually to the two Jones freshmen who exhibit the most outstanding qualities in leadership, service, scholastic achievement, and other qualities that positively distinguish said freshmen from their peers.
4. The Patrick Gordon Memorial Award shall be awarded annually to the varsity athlete who demonstrates the highest degree of commitment to the College.
5. The Daniel G. Huffaker Memorial Award shall be awarded to a senior student who demonstrates devotion and loyalty to the Jones College family, and while they may not hold an official position, they exhibit leadership through involvement in a wide variety of settings. This individual seeks out and organizes opportunities to maintain a social life that aims to foster inclusiveness of the entire Jones family.
6. The Ric Stoll Outstanding Associate Award shall be awarded annually to a College Associate who has demonstrated great commitment to the College.
7. The Powers’ Jones Win Again Award shall be awarded annually to Jonesians who have shown an extraordinary commitment and participation in Beer Bike.
8. The Captain JIBA Award shall be awarded annually to the College member(s) who best personifies “Captain JIBA,” by showing exceptional dedication to Jones spirit and the cohesiveness of the College.
9. The J. Dennis Huston Sports Award shall be awarded to two members of the College who have shown great dedication to advancing the Jones College sports program.
10. The Jones Ambassador Award shall be awarded annually to two Jonesians who have extended their leadership outside of Jones and made an impact at the campus-wide level. Recipients of this award are those who have changed Rice for the better and who have demonstrated leadership outside of the traditional College Cabinet roles.
11. The Jones Forever Award shall be awarded annually to the College member who has provided an outstanding contribution to residential college life by focusing on sustainable infrastructure that will make a lasting impact for years to come.
12. The Geoffrey S. “Skip” Wise Memorial Award shall be awarded annually to two members of Jones College who demonstrate exceptional compassion and commitment to the wellbeing of their peers.
13. The M&M Dedication Award shall be awarded annually to members of the College who have demonstrated extraordinary dedication to the College, both to its traditions and to its members and community.
14. The Graham Stebbings Jones College Service Award shall be awarded annually to two members of the College who have rendered great service to the College outside of the capacities and duties of the College government.
15. The Sarah Betz Memorial Award shall be awarded biennially to the college member(s) who is an active member of the college, displays strong character, tolerance and respect of others, is dedicated academically, and demonstrates campus-wide involvement.

3. The Award Committee shall select the recipients of the Jones College Scholarships.

1. The Jones College Scholarships, each in the amount of $100, shall be awarded annually to two Jones sophomores and two Jones juniors who have exhibited outstanding scholastic achievement and service to the College.

4. The College Magisters and the President shall annually present the Magisters’ and President’s Award.

1. Defining the award criteria and selecting recipients shall be left to the discretion of the College Magisters and the President.

5. Jones College Academic Fellows will be recognized for their honorary service to an organization devoted to the advancement of the academic life of the College.

ARTICLE X. Parking Jack

1. Parking Jack for North Colleges Lot shall be held in the spring and presided over by the Chief Justice.
2. Procedure

1. The Chief Justice shall obtain the number of allotted spaces for Jones from the Rice University Parking.
2. The Chief Justice shall hold a draw for all eligible students to determine who shall receive a parking spot for the next year.
3. The Chief Justice shall randomly draw names of eligible and interested students, by priority, until the number of students drawn matches the number of allotted spaces.

3. Automatic Spots

1. The College President shall be exempt from the draw and automatically receive a parking spot.

4. Priority and Eligibility

1. First Priority is reserved for:

1. All rising Jones fifth-year seniors who have not previously held North Colleges Lot parking.
2. All on campus rising Jones seniors who will have a car in their senior year.

2. Second Priority is reserved for:

1. All off campus rising Jones seniors who will have a car in their senior year.

3. Third Priority is reserved for:

1. All rising Jones juniors graduating in three years who will have a car in their junior year.

4. Fourth Priority is reserved for:

1. All rising Jones fifth-year seniors who have already held North Colleges Lot parking.
2. All rising Jones juniors who will have a car for the next academic year.

5. Fifth Priority is reserved for:

1. All rising Jones sophomores who will have a car in their sophomore year.

6. Students may not enter the draw for others, and the reception of a North Colleges Lot parking pass is non-transferable.