Overview

The Board Secretary is responsible for providing administrative support to the Kingborough Lions United Football Club’s Board of Directors, and supporting the Board to ensure the club's compliance with relevant laws, regulations, and governance requirements. This includes preparing and distributing Board meeting materials, maintaining accurate records and supporting compliance with relevant governance requirements.

Responsibilities

Board Secretary

1. Provide administrative support to the Club President and Board of Directors.
2. Coordinate, prepare and distribute Board meeting agendas, minutes, and reports.
3. Coordinate Board meetings, including venue and IT equipment as necessary.
4. Maintain accurate and up-to-date records of Board decisions and actions.
5. Handle correspondence and communications with the Board.
6. Support compliance with relevant laws, regulations, and governance requirements.
7. Assist with preparing and submitting necessary documents to relevant authorities.

Essential skills and attributes:

The Board Secretary  is expected to:

• Hold a current volunteer “Working with Vulnerable People” check
• Act in the best interest of the members at all times
• Have a level of knowledge of/experience with football program administrations and membership management systems
• Have excellent communication and technology skills
• Be honest, open and act with integrity at all times
• Be committed to the Club’s strategic plan and its ongoing implementation
• Be diligent in carrying out tasks in a timely manner

Reports

• KLUFC President

Qualifications and Training

• Administration and club management experience
• Familiar with the use of the Google Calendar and Workspace tools (or similar systems).
• Experience in in the use of club systems and resources (or similar systems)

Compliance

• Current Working with Vulnerable People card is required
• Must register in PlayFootball as volunteer for current season
• Must meet all other regulatory and State/National requirements

Questions

• For any questions about this role, please contact Brian Downes on Brian.Downes@klufc.com.au or 0448 377 713
• To express interest in this position please complete the Volunteer EOI Form online.