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HEVSD Continuity of Services Plan Safe Return to In-Person Instruction 2021-2023
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Hubbard Exempted Village School District
Continuity of Service Plan Safe Return to In-Person Instruction

District Name:

Hubbard Exempted Village School District

District Address:

108 Orchard Avenue
Hubbard, OH 44425

District IRN:


LEAs that receive ARP ESSER funds meet the requirements in section 2001(i) of the ARP Act and the requirements relating to the ARP ESSER funds published in the Federal Register and available by clicking here (ARP ESSER requirements) to either: (a) within 30 days of receipt of the funds, develop and make publicly available on the LEA’s website a plan for the safe return to in-person instruction and continuity of services, or (b) have developed and made publicly available on the LEA’s website such a plan that meets statutory requirements before the enactment of the ARP Act.

Required elements of local plans. The federal requirements go on to identify the elements of the most up-to-date Centers for Disease Control and Prevention (CDC) guidance that must be addressed in the plan:

  1.  Each LEA plan includes, or will be modified to include, the extent to which it has adopted policies and a description of any such policies on each of the following mitigation strategies:
  1. Universal and correct wearing of masks;
  2. Physical distancing (e.g., including use of cohorts/podding);
  3. Handwashing and respiratory etiquette;
  4. Cleaning and maintaining healthy facilities, including improving ventilation;
  5. Contact tracing in combination with isolation and quarantine, in collaboration with the state, local, territorial or tribal health departments;
  6. Diagnostic and screening testing;
  7. Efforts to provide vaccinations to educators, other staff and students, if eligible; and
  8. Appropriate accommodations for children with disabilities with respect to the health and safety policies.
  1. Each LEA plan describes how it will ensure continuity of services, including but not limited to services to address the students’ academic needs and students’ and staff social, emotional, mental health and other needs, which may include student health and food services.
  2. The LEA periodically reviews, no less frequently than every six months for the duration of the ARP ESSER grant period (i.e., through September 30, 2023), and revises its plan as appropriate.
  3. The LEA seeks public input and takes such input into account on (1) whether revisions are necessary and, if so, (2) the revisions to the plan.

Federal Reporting. When LEAs submit the application to the Ohio Department of Education for ARP funding, it will include an assurance that the LEA will have a Safe Return to In-Person Instruction and Continuity of Services Plan posted on its website by June 24, 2021. The assurance also requires the LEA to periodically review the plan with its stakeholders.  

Public reporting. In addition to the requirement that districts publicly post the continuity of service plans, the Ohio Department of Education will collect the website addresses for those plans and post them to the Ohio Department of Education website.                                           

Policies for Mitigation Strategies

Universal and Correct Wearing of Masks

 2021 – 2023

  • Staff, students and visitors may wear masks/facial coverings at their own discretion while on Hubbard Exempted Village School District property.
  • Under current federal orders and accompanying guidance, students and staff are required to wear masks on school buses, whether vaccinated or not, until January 18, 2022, at which time the federal order may end or possibly be extended.



Physical Distancing

 2021 – 2023

  • Staff, students, and visitors are encouraged to maintain social distancing of three (3)  feet to the extent possible in and out of the classroom.


Handwashing and Respiratory Etiquette

 2021 – 2023

  • Hand sanitizing stations, PPE (Masks, Sani-wipes, disinfectant spray) supplies are available.
  • Bottle filling stations are available.
  • Signage is displayed throughout the facility concerning respiratory etiquette.
  • Kleenex boxes are located in all meeting areas.



Cleaning and Maintaining Healthy Facilities, including improving ventilation

 2021 – 2023


  • The custodial staff is trained and utilizes proper cleaning and disinfecting protocols. Approved COVID-19 cleaning and disinfecting products are regularly utilized.The custodial staff will follow CDC/ODH/local health department guidelines.


  • All HVAC equipment is operating correctly through routine maintenance and filter changes, including fresh air return.



Contact Tracing, in Combination with Isolation and Quarantine, in Collaboration with State, Local, Territorial or Tribal Health Dept.

 2021 – 2023

  • If a student or staff member tests positive for COVID-19,  they will follow the most current guidelines.
  • An investigation will take place to contact trace and assess with whom the infected individual had direct contact.  
  • Anyone identified as a direct contact will follow quarantine protocols per ODH/TCCHD guidelines.



Diagnostic Testing and Screening

 2021 – 2023



Efforts to Vaccinate Educators

 2021 – 2023

  • In collaboration with the Trumbull County Combined Health District and Discount Drug Mart, all employees had access to the TCESC mass vaccination clinic (February/March 2021)
  • The HEVSD encourages unvaccinated staff members to seek a vaccine by attending a Trumbull County Combined Health District Vaccine Clinic.



Accommodations for children with disabilities with respect to health & safety policies

 2021 – 2023

  • Appropriate accommodations for children with disabilities will be made with respect to the district’s health & safety policies as needed.

Continuity of Services

Academic Needs

 2021 – 2023

  • K-12 students will be provided with high quality, in-person instruction and support.

Student Social and Emotional Needs

 2021 – 2023

  • The HEVSD utilizes various intervention programs, including RTI and the PBIS framework to support students.
  • Teachers shall monitor student attendance and behaviors.
  • The administration and leadership teams will continue to work with school counselors, staff and community partners to support students’ social and emotional needs.


Food Service

 2021 – 2023

  • All K-12 students participating in in-person learning will receive free breakfast and lunch.
  • The HEVSD food services supervisor and administrators will continue to work through concerns to find the best solutions in maintaining a safe eating environment for kids and staff while following the latest CDC/ODH/local health department guidelines and recommendations.


Local Use of Funds

Comprehensive Continuous Improvement Plan for APR ESSER Funds

  • Safely having all students participate in face-to-face instruction is important to the stakeholders of the Hubbard Exempted Village School District.  ARP ESSER funds will be used to implement practical prevention and mitigation strategies consistent with the most recent CDC/ODH/local health department guidelines.
  • As the district's extended learning plan details, we have a multi-tiered approach to address the academic impact of lost instructional time during the COVID-19 pandemic.  As we are looking to have all students return to our "traditional" face-to-face (pre-pandemic) learning of five days per week, regular school hours, non-hybrid model of instruction, our District Leadership Team as well as Building Leadership Teams have gathered input from our stakeholders as how to best offer the supports we know our students will need.  Our primary focus will be at the elementary school, as research shows us that the earlier we intervene, the better chance we have at effectively and efficiently closing the learning gaps.  Further, we are planning to refocus our RTI efforts in all grades K-12.  
  • The District has student safety and learning at the focus of the decision making process. Upon approval, the District intends to provide services and assistance to students and staff as we extend learning opportunities for our students to support their academic and social-emotional learning needs.
  • Through on-going review and progress monitoring of interventions, programs and student growth, the District will work to ensure these interventions and their implementation are meeting the needs of all students.
  • Educational needs as a result of COVID-19 have been determined through on-going consultation with stakeholders.  District level stakeholders include administrators, classified and certified staff members as well as families and community members.  Our District Leadership Team has been meeting regularly since early summer 2020 to determine how we could best meet the needs of the district as a whole for entering into the 2020-2021 school year.  Additionally, we have completed needs assessments and surveys with staff as well as families and community members to assist in determining the most important educational needs as a result of COVID-19.
  • As expected with ESSER funding being released in phases, our plans are on-going until the funding allocations have been spent and/or the conclusion of the funding period.  Our comprehensive plan for the funding has been initiated through our leadership teams and consultation with the district stakeholders.  These ARP ESSER funds will continue to fund the support of our students and staff during the 2021-2022 school year, summer of 2022, the 2022-2023 school year as well as the summer of 2023 as needed.  
  • The District has already started the process of addressing potential learning loss.  Professional learning opportunities have been and will be provided in an on-going manner to support our teachers with addressing the students' most critical learning needs.  Using the numerous supports provided by the Ohio Department of Education on it's Reset and Restart education webpage, such as the Readiness Assessments and Toolkits, our teachers are working collaboratively on vertical alignment as well as high-quality assessments.  Further, our PBIS and RTI teams are reviewing the processes in place and revising as needed to best meet our students' needs.  Our administrative and leadership teams continue to discuss how we are able to increase our parent and family engagement opportunities.

Periodic Review

Plan Availability

 2021 – 2023

  • The plan is posted on the HEVSD website homepage:
  • Upon request, a parent who is an individual with a disability as defined by the ADA may be provided with the plan in an alternative format by contacting the director of pupil services at 330-534-1921 ext. 1007.
  • To best protect the health of our students, employees, and visitors and to abide by requirements from recommendations from the Ohio Department of Health and the Trumbull County Combined Health District, the Hubbard Exempted Village School District may need to amend practices outlined in this plan.
  • Review Dates:
  • _______: December 2021
  • _______: June 2022
  • _______: December 2022
  • _______: June 2023


The Hubbard Exempted Village School District seeks public input and will take such input into account as it pertains to the continuity of service plan. Click here to submit your input.

Click here to access the district’s remote learning plan.

Click here to access the district’s extending learning plan.