UFD Studios Employee Terms and Conditions

Welcome to UFD Studios

We are pleased to have you as part of our organization. These Terms and Conditions define the rules, responsibilities, and professional standards expected from all employees. By accepting employment at UFD Studios, you agree to comply with these policies.

1. Employment Terms

Position & Responsibilities

Your job title, role, and responsibilities are defined in your offer letter or job description.

Probation Period

During the probation period, either party may terminate employment with a one-month notice. Failure to serve the notice period requires compensation equal to one month’s salary.

Permanent Employment

After confirmation, a one-month notice period remains mandatory. Failure to serve the notice period requires compensation equal to one month’s salary.

Working Hours

Official working hours are 9:00 AM to 5:00 PM (Pakistan Time). Employees are expected to remain punctual and complete assigned tasks within defined timelines.

2. Salary and Benefits

Salary

Salaries are paid monthly as stated in the offer letter.

Salary Disbursement

Salary will be transferred within seven (7) business days after the end of each month. Any unforeseen delays will be communicated.

Deductions

All applicable taxes and lawful deductions will be applied in accordance with Pakistan labor laws.

Bonuses

Performance-based bonuses may be awarded based on company performance and individual evaluation.

3. Leave Policies

Paid Leaves: 12 per year
Sick Leaves: 12 per year (medical proof required)
Public Holidays: As per Pakistan calendar
Maternity/Paternity Leave: As per applicable laws

4. Confidentiality & Intellectual Property

Employees must not disclose or misuse any company data, including code, assets, or documentation.
No project or asset may be shared publicly or added to portfolios without written approval.
All work created during employment remains the exclusive property of UFD Studios.

5. Code of Conduct

Employees must:

Maintain professionalism and respect
Deliver quality work on time
Collaborate effectively with the team

Overtime may be required in deadline-sensitive situations and is considered part of professional responsibility in such cases.

6. Attendance, Productivity & Work Discipline

Late Attendance

Up to 3 late attendances per month allowed
After that:

1st instance → Warning
Repeated → Half-day deduction

Check-in after:

9:30 AM → Late
11:00 AM → Half-day

Working Hours

Minimum 40 hours per week required
Failure may result in:

Proportionate salary deduction
Performance impact

Punctuality

Habitual lateness or poor time management will be treated as a performance issue.

7. Time Tracking & System Usage

Employees must use approved time-tracking software
Tracker must run on the same device being used for work
By accepting employment, employees explicitly consent to the use of time-tracking and monitoring tools, including periodic screenshots, activity tracking, and usage monitoring during working hours.
Monitoring will only be conducted during active working sessions and is limited to performance, productivity, and security purposes.

Violations

1st → Warning
Repeated → Half-day deduction / disciplinary action

8. Productivity Monitoring

Consistently low activity levels may trigger review.

Employees must:

Use break/clock-out when away
Avoid leaving tracker running while idle

Misuse may result in:

Salary impact
Performance penalties

9. Project Delivery, Quality & Deadlines

Timely Delivery

Employees must complete assigned tasks within agreed timelines.

Failure may result in:

Warning → Performance action → Salary impact (if repeated)

Quality Standards

Work must:

Meet acceptable quality standards
Be free from critical/blocking issues & bugs

Revisions

1–2 revision cycles expected. Excessive revisions may impact performance evaluation.

10. Daily Work Requirements

Employees are expected to:

Submit daily progress release notes
Maintain version control (e.g., GitHub)
One daily played game
Follow reporting structure

Failure may:

Impact performance score
Affect increments

11. Meetings & Communication

Meeting attendance is mandatory
Minor grace period allowed
Repeated lateness impacts performance

12. Overtime & Deadline Enforcement

In critical situations, employees may be required to:

Work overtime
Work weekends if necessary

This applies only in deadline-sensitive scenarios.

Failure to cooperate may result in disciplinary action.

13. Leave Restrictions During Deadlines

Leave during critical project phases is discouraged.
Exceptions may be made for genuine emergencies with approval.

14. Freelancing & Conflict of Interest

Employees are strictly prohibited from:

Freelancing
Working for another company
Running competing businesses

Violation

Immediate termination
Compensation up to 2 months’ salary
Legal action if required

15. Data Security & Legal Consequences

Unauthorized sharing or theft of company data will result in:

Immediate termination
Legal action
Liability for damages based on severity

16. Performance Reviews & Discipline

A structured disciplinary process is followed:

Verbal Warning
Written Warning
Salary Impact / Penalty
Termination (if repeated)

Severe violations may result in immediate termination.

High-performing employees will be recognized through bonuses, increments, and growth opportunities.

17. Termination of Employment

One-month notice required for resignation
Salary will be held until the notice period is completed and delivered work is properly checked and approved.
If the delivered work is unsatisfactory or incomplete, then 2 months salary will be deducted upon resignation.
Immediate termination possible in serious misconduct cases

18. Data Protection

Employee data is handled securely in compliance with applicable laws.

19. Amendments

UFD Studios reserves the right to update these Terms. Employees will be informed of major changes.

Acknowledgment

By accepting employment at UFD Studios, you confirm that you have read, understood, and agreed to comply with these Terms and Conditions.