Volunteer Requirements (NEW)
Late Work Policy (Middle School Only)
Mrs. Jennifer Burba
Mrs. Jean Cochran
Mrs. Jessica Votaw
Child Care Director
Mrs. Pam Thornhill
Mrs. Angela Blain
Mrs. Amber Dietz
Pre-K (4YO) Asst.
Mrs. Rose Wright
Pre-K (4YO) Asst.
Mrs. Kendra Jones
Mrs. Jenny Gibson
Mrs. Deserae Murray
Mrs. Beth Trusty
Mrs. Monica Lanham
Mrs. Heather Byers
Mrs. Amy Decker
Mrs. Cherie Bragg
Mrs. Michelle Duvall
Ms. Theresa McClinton
Mrs. Rose Willenborg
Mrs. Sunni Sosna-Kelty
Asst. Student Services
Mr. Mike Huber
Mr. Dominic Haines
St. Paul Catholic School is a Christ-centered community which prepares its students to live out their Catholic faith. In partnership with parents we are committed to nurturing the uniqueness of each student as we provide a quality educational program. We strive to prepare our students to become moral, responsible, and self-motivated members of their church and community.
The primary and ultimate purpose of St. Paul School is to assist parents in fulfilling their role of educating their children with a quality Catholic education. St. Paul School is a Catholic learning community organized to foster the spiritual, moral, intellectual, social, emotional, and physical growth of its members. The community of St. Paul prepares its students to live out their Catholic faith in a global, technological society by providing quality instruction in a structured friendly, caring environment.
1. Obey school regulations.
2. Demonstrate a desire to learn.
3. Insure an atmosphere of learning for others.
4. Show respect to teachers, students, school officials, and all persons to whom he/she comes in contact and their property.
5. Learn the content and skills of their classes; to study, and to properly and punctually complete assignments.
6. Conduct oneself as a Christian by acting according to the Catholic faith.
In the area of faith:
In the areas of school relations and academics:
Teacher – Principal – Pastor – Archdiocese of Louisville
A weekly bulletin is provided to families on Sycamore and via email. No hard copies of bulletins will be sent home. The bulletin provides information on all school activities. In addition, class and student specific information is also provided through Sycamore. You must sign up for this service and have an e-mail address in order to get information.
Parent-Teacher-Student Conferences are held in accordance with the dates set up on the school calendar and are generally scheduled in the beginning of October and at the end of January. Nothing is as effective as a face-to-face talk between parents and teachers. It is often impossible to tell the parents what one wants to say through letter grades or short descriptive words. Children are expected to attend these conferences with parents. The children are an important member of the conference, since it is their education that is being discussed.
Parents are in an excellent position at home to monitor the progress of their children in school. They have an obligation to contact their child’s teacher(s) if he/she is having a problem with any particular subject matter. If an extra conference is needed, the parents and teachers may ask for a conference at any time convenient to both. Faculty and staff e-mail addresses are provided in this handbook for your convenience.
Teachers, with their professional training and experience, are in a unique position to observe academic or disciplinary problems developing. Hence, when your child brings home a written or oral message from a teacher asking for communication with the parent, it is the duty of the parent to contact the teacher the following school day.
Student Progress is always available online at Sycamore and trimester reports are finalized at the end of each trimester (end of November, February and May). The reports in use at the present time for grades 1-8 consist of the following marks for academics and conduct/effort.
Note: Preschool, Pre-K, Junior Kindergarten, and Kindergarten report cards do not include letter grades.
Middle School Grade Weighing Scale:
The honor roll is determined at the end of each trimester. To be eligible for the Principal’s List the student must receive an “A” in all subjects. To be eligible for the Honor’s List the student must receive an “A” or “B” in all subjects.
An eighth grader who receives a “U” in a core curriculum subject (all subjects except Music, Art, Technology, Library, and SPD) for the year will be allowed to participate in the graduation ceremonies; a diploma will be conferred upon satisfactory completion of the subject.
An eighth grader who receives a “U” in more than one core curriculum subject will not be allowed to participate in the graduation ceremonies; a diploma will be conferred upon satisfactory completion of the subjects.
If an eighth grade student is failing any subject at the time of the class trip, he or she will not be allowed to go on the trip, even if it has been paid for.
Tuition payments must be current before an 8th grader can participate in the class trip.
All outstanding tuition must be paid by May 15 before an 8th grader can participate in the graduation ceremony.
St. Paul School admits students of any race, color, national and ethnic origin to all the rights, privileges, program and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national or ethnic origin in administration of educational policies, admissions policies, scholarship, loan programs and other school administered programs.
Admission of New Students: Order of Acceptance
Students who have registered for grades K-8 and qualify for acceptance will be accepted in the following order:
Students already accepted will not be bumped from placement by students applying after those students have been accepted, regardless of their position in the order of acceptance. If two students on any waiting list are at the same level in order of acceptance, and readiness factors are equal, but only one may be enrolled, the date of completion of the application process will be used to make the determination.
It is recommended that parents take a tour of the school, speak with school administration, and have their child shadow prior to completing and turning in an application form so that both parent and school personnel can make an informed decision regarding whether or not St. Paul is a good fit for the child.
Application in Junior Kindergarten/Kindergarten: Eligibility for Acceptance
Before acceptance decision is made: (check off each item as it is completed)
Application in Grades 1-8: Eligibility for Acceptance
For all students submitting applications to fill available openings in grades 1-8, eligibility for acceptance to St. Paul School will be based on the following considerations:
Before acceptance decision is made: (check off each item as it is completed)
Acceptance and Enrollment Process
For students already enrolled, acceptance is automatic if the re-enrollment form and fee are received on time. No “acceptance letter” is needed. Notification will be made if these items are not received on time and re-enrollment is placed in jeopardy.
New application process may begin at any time, but a special enrollment day for New students will be held in October and February each year. Immunization and health records as well as baptismal and birth certificates are to presented at the time of application.
For new families, immediately after an acceptance decision is made the parent/guardian will be notified in writing that the student is:
______accepted with the conditions that the student’s original records (not copies) are received.
______accepted on probationary status
______placed on waiting list
Please note that enrollment is not complete until the original records permanent record card(s) with grades for every grade from kindergarten to present grade level, standardized test results, attendance, effort and conduct information have been received from the previous school. The parent needs to expedite this process by notifying the previous school that a records request will be arriving and the records need to be forwarded quickly.
Once the family has been notified of acceptance by the school, and the child’s final records are received from the previous school, the student is eligible to attend classes. If classes begin before final records are received, the student may be allowed to enroll on probationary status, but the student will not be allowed to remain enrolled in class if the records do not arrive within a reasonable length of time relative to their acceptance date. Students will not be allowed back in class until those records are received.
Re-Enrollment: Fees and Deadlines
Re-enrollment for students currently attending St. Paul School will be held in mid-late January. Re-enrollment form and fee of $100 per student or $200 per family (subject to change and non-refundable) must be returned to school office by February 15th in order to hold a position in next year’s class.
Volunteers at St. Paul School include, but are not limited to, room mothers, PTO volunteers, field trip chaperones, cafeteria workers, bingo workers, picnic workers, and sports committee volunteers and coaches.
The Archdiocese of Louisville is committed to ensuring that children and youth who worship, study or participate in church-sponsored activities can do so in the safest and most secure setting possible. In an effort to fulfill this commitment, all employees or volunteers who have regular contact with children or youth are required to participate in one of the Safe Environment Training Workshops and have a background check on file. Dates of the Safe Environment Trainings can be found at www.archlou.org. In order to complete this requirement you must have valid e-mail. Information to complete will be sent to your e-mail and you need to complete and submit as directed
Below are medical/health requirements as stated in the Archdiocese Handbook for Catholic Schools. This handbook can be accessed on the (Archdiocese website: www.archlou.org).
All public or private primary or secondary schools and preschool program shall require a current immunization certificate for any child enrolled as a regular attendee, as provided by administrative regulation of the Cabinet for Human Resources, promulgated under KRS Chapter 13A, to be on file with two weeks of child's attendance.
What St. Paul Needs: We need this record on all students in grades 1-8. We do have these records on our Pre-School (3YO), if they have been turned in with your enrollment. The same is true for our current Pre-Kindergarten (4YO). If you have not submitted these records to the office they must be received by September 15th. We also have these records on students who are entering kindergarten. If you have a child that is entering kindergarten and have not provided these records they must be received by September 15th. If you are not sure, you can call the office and we will let you know.
A medical examination shall be required of each child within one year prior to, or one month following, his/her initial enrollment in school. An initial enrollee is one who enters the school at the lowest level from another state, private school, county or local public school district.
What St. Paul Needs: We need a record of a medical examination on all new students and transfer students. If you are new and have provided this at enrollment or shortly thereafter we have your records and it is not needed.
Sixth (6th) grade Medical Examination
A medical examination shall be required of each student prior to entering the sixth grade. The medical examination shall be reported on forms prescribed by the Department of Education and will include: a medical history, record of immunization, assessment of growth and development and general appearance, physical assessment, including hearing and vision screening and recommendations to the school regarding health problems that may require special attention in the classroom and physical education activities.
What St. Paul Needs: We need a copy of the medical exam, that includes all items listed above, on all students entering the 6th grade. This includes all students who were in our 5th grade last year and all new students transferring in from other schools.
Eye Examination for elementary school entry
Archdiocese of Louisville Catholic elementary schools require proof of a vision examination by an optometrist or ophthalmologist be submitted to the school no later than January 1 of the first year that a three (3), four (4), five (5), or six (6) year old child is enrolled.
What St. Paul Needs: We need eye exams from all students who are entering St. Paul for the first time. If you have enrolled this year in PS, PK, or Kindergarten and provided these records with your application we have your records. If you have not provided they are needed by January 1, 2017.
Vision, Hearing and Scoliosis Screening/Cumulative Health Record
All school boards shall adopt a program of continuous health supervision for all school enrollees. Such supervision shall include scheduled screening test for vision, hearing, scoliosis, health and weight. The record shall be maintained throughout the pupil’s attendance.
What St. Paul Does: Through the gracious volunteer efforts of our school nurse Mrs. Sarah Riedinger, we have maintained this program. Sarah, because of work commitments, is no longer able to provide her services. Mrs. Becky Keith has graciously stepped in to continue the fine service that Sara and her mother have provided for years.
The school will maintain compliance for the proper dispensing of medication as outlined in the Archdiocese of Louisville Handbook for Catholic Schools sections 5341 and 5341.1
Prescribed medications will be given during school hours if necessary. If you can, please schedule the doses so they may be given before or after school. If this is not possible, the following instructions must accompany all medications.
1. Label attached to medication bottle by a pharmacist or physician and will include the following: a.) Child’s name
b.) Name and dosage of medication
c.) Name of physician
2. Written reason for taking medication signed by parent/guardian.
3. Time of day for medication to be administered.
4. Medication should be in the original container whether it is prescription or non-
Students are not allowed to carry medicine with them during the day. All medicine must be kept by the main office.
For your child’s protection, if you are divorced, the school needs to be provided a copy of the custodial rights of your child. In the absence of having a divorce decree on file, we will assume the non-custodial parent has the right of access to the child’s records and information.
Respect for self, others, and physical property are qualities expected of St. Paul students in and out of school, including online and on various social media platforms. Students are especially expected to possess self-discipline and to be considerate and cordial toward others in the classroom, cafeteria, playground and all other campus facilities. It is the responsibility of all members of the St. Paul community to see that this climate is created and observed. Final authority in matters of discipline rests with the principal.
General Conduct-standards of behavior for student conduct include, but are not necessarily limited to the following:
In general the following procedure for correcting discipline in grades K-5 will be:
Middle School Discipline
The Middle School (grades 6-8) will monitor student behavior via the use of the St. Paul Raider conduct card, located in the front of student agendas. Discipline will be administered according to the number of conduct marks a student receives. Punishment is as follows:
Students may receive marks for the following infractions:
A – Agenda DB – Disruptive Behavior G – Gum OT – Off Task
C – Common Area Behavior DC – Out of Dress Code H – Homework P - Profanity
D – Disrespect/Defiance FD – Follow Directives M – Materials T – Tardy
Students must have Conduct Cards signed by a parent/guardian every week. If a student damages or loses his/her Conduct Card, the student must purchase an additional agenda from the office for a fee of $5.
As educators, we are obligated to encourage a school atmosphere that is conducive to learning and appropriate for the nurturing of Catholic ideas. Responsibility for providing such a setting must ultimately be assumed by the students themselves. Taking on such a responsibility, however, requires the realization of the consequences of their actions as individuals. In order to effectively reinforce this realization among students, we will implement the following demerit policy.
The demerit policy consists of demerits given for disciplinary infractions as outlined under Penalties for Accumulated Demerits. If a student receives a demerit and feels it was not warranted, the student must first see the person who issued the demerit. After this initial conference, if a student is not satisfied, he/she may approach the Principal who will help mediate.
The number of demerits is based on one academic year’s total. Each demerit is followed by written notification to a parent/guardian. The student must return the signed demerit to the office the next day. If a student receives the following number of demerits during an academic year, they will receive the corresponding penalty.
In the event that a Middle School teacher feels it is necessary to bypass the Conduct Card to administer appropriate discipline, demerits may be issued according to the following:
One demerit offenses:
Two demerit offenses:
For any infraction which cannot be clearly categorized the principal reserves the right to impose penalties he or she deems necessary, including dismissal from school.
The student is excluded from class and all school related activities for a period of time and will be required to report to a room set aside for in-school suspension. Students will spend the day in this room and will be given assignments.
The student is excluded from the school and all school-related activities for a period of time and will be counted absent during that time. Student is only allowed to make up major tests that are missed due to the suspension. Normal assignments may not be made up.
The student is separated from school membership.
The atmosphere of St. Paul School grows out of opportunities designed to promote open, cooperative relationships based on mutual respect. Our goal is to have every student involved in at least one activity outside the classroom. Extracurricular activities include:
St. Paul School offers student participation in all Catholic School Athletic Association (CSAA) sponsored sports activities for boys and girls. Sports include:
All coaches place distinct emphasis on sportsmanship, teamwork and cooperation. These values make St. Paul a unique environment for learning.
As a part of St. Paul’s eligibility requirements, students in grades 3-8 must maintain a certain level of academic success during the trimester. According to Education Reform in the State of Kentucky and in Jefferson County, students must maintain a passing grade in their Core Curriculum. At St. Paul students must also maintain passing grades in all subjects, including Art, SPD, Technology, Library, and Music. Each week the student’s academic status is reviewed and if he or she is not passing a subject they will be ineligible to participate in any school or parish sport or extracurricular program until a passing grade is achieved. The report will be ran every Friday, so students The parents and the Athletic Director (sports program activities only) will be notified by the administration each week of the student’s academic eligibility status, which lasts one week from notification.
Any student on the ineligibility list at the time of a scheduled class field trip will not be allowed to go on the field trip.
In order to be consistent in the academic area, the following grading scale will be:
In order to maintain quality representation, the following policy has been implemented in addition to the State and Jefferson County rules regarding academic eligibility.
The Conduct Card is used to daily monitor behavior and conduct of middle school students. At the end of each grading period the student will receive a conduct grade in each subject. The grading scale is listed below:
Cooperative behavior is expected from anyone who represents St. Paul in any way or represents any segment of the student body. Any student receiving 3 “N’s” (improvement needed) in the trimester will be ineligible to participate in sports activities for 3 weeks from the distribution of report cards. When the designated period has expired, the teachers will receive a form to reevaluate the conduct status. This information will be reviewed by the principal and the student and parent will be notified.
Conduct grades for the third trimester will determine eligibility for the first trimester of the next academic school year.
Any serious violation of school rules or policy resulting in suspension may also involve dismissal from any office, club, or sport at the time of suspension. Dismissal will become effective when the student and parents are notified by the administration.
A student who comes to school sick cannot be counted present if they do not stay in school until at least 11:00 A.M. If a student is absent or leaves before 11:00 AM he/she cannot participate in any extracurricular activities the day or evening he/she is absent. Any exception to this rule must be approved by the Principal. Students who leave immediately after attendance is taken will be marked absent for the day.
Students arriving later than 7:50 A.M. for school must obtain a tardy slip from the office before going into class. Tardiness must be explained by a note from parents or guardians. Students who are not present at school by 9:30 a.m. will not be permitted to class without a doctor’s note. Five (5) tardies will require a correspondance between the parent(s) and principal. After this, one demerit will be given for every three tardies. The demerit policy will be followed for additional demerits issued.
The importance of regular attendance cannot be overemphasized. A frequent cause of unsatisfactory work is irregular attendance. A written excuse is required for each absence. The written excuse should state the date, reason for absence, and be signed by a parent or guardian of the child. The written excuse should be given to the teacher the morning of the first day the child returns to school. Absences of three days or more require a doctor’s excuse. In addition, for your child’s protection, please call the office before 9:00 A.M. to inform us each day your child is absent.
If a child is not present in school for any reason, he or she is marked absent. If procedures as outlined above have been followed an Excused Absence is provided. An Excused Absence allows the student to make up any work that may have been missed. If the above procedures have not been followed the student will receive an Unexcused Absence. If an Unexcused Absence is given the student is not allowed to make up any work missed.
In either case if the student is not present in school he or she is marked ABSENT. This is in accordance with Archdiocesan policy 5132.
“Kentucky Common School Law defines a truant as any child who has been absent or tardy for more than three days without valid excuse. All truants must be reported by the principal to the Director of Pupil Personnel of the appropriate public school district.” (From the Archdiocesan Handbook)
It is the student’s responsibility, for excused absences, to make arrangements for making up all assignments, tests, and projects missed during his/her absence.
Late Work Policy (Middle School - All Subjects) - If a student is absent (excused) he or she will have the number of days absent to complete missed assignments. If a student fails to turn in an assignment when it is due he or she will receive a “0” on the assignment.
Each year there is a nationally sponsored event called Students to Work. This event provides students an opportunity to work with their parents or guardians for a day. In order to ensure an excused absence for participation the following criteria must be met one week prior to the date of participation.
It is the parent or guardian’s responsibility to follow the guidelines as listed below.
Failure to comply with the regulations will result in an unexcused absence.
“Pupils are expected to dress in a manner consistent with accepted community standards of good taste and decency. Clothing should be neat, clean, properly fitted and in a style appropriate for school.” ---- Diocesan Guidelines
THE ST. PAUL UNIFORM CODE FOR GIRLS:
Preschool-Grade 4: Option to wear jumper -- made of the same red and gray plaid fabric. Shorts must be worn under the skirt, but no tights, long leggings or sweatpants.
Grades 2, 3, 4, 5, 6, 7, & 8 girls: Option to wear a skirt -- made of the same red and gray plaid fabric - may be worn instead of the jumper. Skirts may not be rolled. Shorts must be worn under the skirt, but no tights, long leggings or sweatpants.
THE ST. PAUL UNIFORM CODE FOR BOYS:
St. Paul Sweatshirt (not hooded) sold at Coffman’s Sporting Goods is the only sweatshirt approved to be worn as the uniform.
No makeup or jewelry is worn with the school uniform. Small post earrings for pierced ears are acceptable for the girls. Chains may be worn if a medal or cross is on the chain. No visible tattoos, whether temporary or permanent, are permitted. Faddish, unusual, or attention getting hairstyles are very distracting and are inappropriate in our learning environment and will not be tolerated. No dyed hair or fake fingernails will be permitted.
ANY STUDENT WHO IS IN VIOLATION OF THE UNIFORM CODE WILL BE SENT TO THE OFFICE AND A PARENT WILL BE CALLED TO BRING THE APPROPRIATE ATTIRE.
Ordering the uniforms is done by calling Coffman’s (361-1601). Shorts, slacks, or pants may be purchased from a variety of department stores but must be in compliance with the dress code in color, design, and length.
Each Friday is a designated “Spirit Day.” Every student and staff member has the opportunity to show their school spirit by wearing one of the following:
If you choose NOT to participate in Spirit Day you must be in regular dress code.
The front office sells many spirit items. If you wish to purchase one, please walk into the front office to buy items in stock or obtain an order from.
Dress down days will occur on the last school Friday of every month. Students will be eligible for dress down days if they bring in $2 to donate to the Charity of the Month.
Dress down days require the same clean, neat appearance as any other school day. Clothing is to be properly fitted and in a style appropriate for school. Dress down day is not the same as Spirit Day.
Clothing not appropriate for dress down days :
Adults should not speak to any faculty, staff member, or student in an abusive, profane or threatening manner. Any incidences of this nature and brought to the attention of the principal may result in contacting the Metro Louisville Police. A meeting will be arranged between the principal and family involved in order to find a solution to the occurrence.
This entire section is taken from the Archdiocese Handbook for Catholic Schools
Threatening behavior is defined as intentional statements, gestures, or action meant to cause harm to another and/or damage to property. School officials may consider the following factors in deeming whether behavior is threatening: history of inappropriate behavior, circumstances surrounding the behavior, nature of statement/gestures/actions, developmental stage of student, other relevant information.
Any behavior deemed threatening by school officials is inappropriate and will result in immediate suspension and may result in dismissal from school. Behaviors deemed threatening by school officials are to be addressed in the following manner:
Any student falsely reporting threatening behavior is subject to disciplinary action which may include suspension and/or dismissal from school as well as the reporting of the false threat to the local authorities.
The Superintendent and Director of Family Counseling are available to consult with schools dealing with threatening behavior.
St. Paul will strive to avoid all forms of racial and sexist discrimination and injustice. Teachers, parents, students, or any other affected persons should confer with the Principal when a situation arises in which sexist, racist, or other forms of discrimination or harassment may have occurred. Upon reporting of an incident of discrimination or harassment, the Principal will initiate an investigation. Acts of sexist or racist discrimination or harassment or other acts which attack an individual’s human dignity or equality will be considered as serious offenses. In the event that such evidence is found, severe disciplinary action will be taken against the offender with demerits, suspension and/or dismissal within the right and responsibility of the school.
Bullying Behavior: Harassing behavior may eventually cross the line into bullying. At St. Paul, bullying is defined by: INTENTIONALITY (meant to do harm); making someone feel UNSAFE at school (physically, mentally, or emotionally); and a clear IMBALANCE OF POWER. Bullying is not necessarily repeated acts -- it can be a one-time occurrence. Bullying is not tolerated and is never justified as "kids being kids," "just teasing," or "just joking." Acts considered bullying do not have to occur on school grounds. Any form of bullying behavior off of St. Paul’s campus, including cyber bullying, may be subject to disciplinary action by school officials.
If harassment or bullying occurs, students and/or parents are to report it to the teacher. The teacher investigates the complaint, documents the incident, and takes needed action. If the investigation proves the situation to be one of isolated abusive behavior, the teacher implements the demerit policy on abusive behavior. If the teacher deems the situation to be bullying, the principal will be notified. The following actions will be taken by the administration:
1. Any further investigation needed will be conducted.
2. Parents of students involved will be notified.
3. All parties will be held accountable for their actions. (Using violence or abusive behavior to try to stop bullying is not acceptable.)
3. A support plan for the victim will be written and implemented. This plan may include counseling, assertiveness training, etc.
4. A behavior management plan will be put together detailing the expectations and interventions to be applied to those who have been participating in the bullying.
5. Depending on the nature and extent of the bullying, past history, and any mitigating factors, interventions will include making amends, and may include psychological assessment, counseling, mandatory service hours, probation, suspension, or dismissal.
6. The decision of the school administration will be final.
This entire section is taken from the Archdiocesan Handbook for Catholic Schools.
KRS Chapter 527 reads as follows: “A person is guilty of unlawful possession of a weapon on school property when he knowingly deposits, possesses, or carries, whether openly or concealed, for purpose other than instructional or school-sanctioned ceremonial purposes, or the purpose permitted in subsection (3) of this section, any firearm or other deadly weapon, destructive device, or booby trap device in any public or private school building or bus on any public or private school campus grounds, recreation area, athletic field or any property owned, used, or operated by any board of education, school, board of trustees, regents, or directors for the administration of any public or private educational instruction. The provisions of this section shall not apply to institutions of post-secondary or higher education.”
The Kentucky Penal Code, Section 500.080, states “deadly weapon” means any weapon:
(a) Any weapon from which a shot, readily capable of producing death or other serious physical injury, may be discharged; or
(b) Any knife other than an ordinary pocket knife or hunting knife; or
(c) Billy, nightstick, or club; or
(d) Blackjack or slapjack; or
(e) Nunchaku karate sticks; or
(f) Shuriken or death star; or
(g) Artificial knuckles made from metal, plastic or other similar hard material.
While the Kentucky Penal Code, Section 500.080 does not define hunting knives or pocket knives as “deadly weapons” they should not be permitted in schools unless prior permission has been obtained from the administrator and the items are used for instructional purposes.
Each chief administrator of a public or private school shall display about the school in prominent locations, including, but not limited to, sports arenas, gymnasiums, stadiums, and cafeterias, a sign at least six (6) inches high and fourteen (14) inches wide stating: “UNLAWFUL POSSESSION OF A WEAPON ON SCHOOL PROPERTY IN KENTUCKY IS A FELONY PUNISHABLE BY A MAXIMUM OF FIVE (5) YEARS IN PRISON AND A TEN THOUSAND DOLLAR ($10,000) FINE.”
Failure to post the sign shall not relieve any person of liability under this section.
Should a student be in violation of the above policy, the following steps should be taken:
1. The police are called.
2. Parent/guardian is contacted.
3. Superintendent is notified.
4. The student is dismissed from school.
5. Reason for dismissal is included on the student’s permanent record.
Authority as exercised in the Catholic School System depends in a large measure upon a spirit of willing cooperation among administrators, staff, and students. However, honest disagreements can and sometimes do occur. For those instances the following guidance toward problem resolution is offered:
Please remember that when your child reports an instance that occurred at school which upsets you, reacting in a negative manner teaches your child disrespect for the teacher and adults in general. Contact the school to arrange a mutually convenient time that allows for you to discuss these matters with the teacher involved.
When resolution does not occur following a discussion with your child’s teacher or you have a personal issue with the teacher, feel free to contact the school principal. If the principal receives signed correspondence from a parent relating to personal issues with a teacher it will be kept confidential and not shared with the teacher unless discussed prior with the parent. Again, it is important to contact the school to arrange a mutually convenient time for this meeting. The school principal will listen to your concerns and have a follow up meeting with your child’s teacher. Be advised that the principal will reserve judgment until both parent(s) and teacher viewpoints are heard. A decision will then be reached by the school principal concerning the action required to reach resolution. If resolution cannot be reached, the principal may request a meeting with the parent(s) and the teacher to discuss the issue with the principal present. It is important to note that the parent(s) may also initiate such a meeting with all parties present to ensure communication is clear and understood and the resolution has been agreed to by all concerned.
When every effort to resolve a conflict has failed, the parent(s) may request an appointment with the pastor. The rectory must be contacted to arrange a time for this meeting that is mutually convenient for the pastor, principal and the parent(s). Prior to agreeing to meet with the parent(s), the pastor requires every avenue offered in steps (1) and (2) have occurred. Once it is determined every effort to resolve the problem has been exhausted, the pastor will meet with the parent(s). The school principal will be present at this meeting.
*Teachers must respond to a parent call either by personal phone call, email, or note within 24 hours.
The security of our children, faculty and staff is of prime importance. The school remains locked at all times and is monitored with a surveillance camera. Entry to the building is by the back school door. Every adult, upon entering the school building is to report directly to the school office. No one is permitted to go to the classrooms without permission from the office. If you need to speak with a teacher, you must call the office to arrange a mutually convenient time. These guidelines are important to follow at all times, including prior to the start of the school day and following dismissal. These are especially hectic periods when teachers are needed to monitor the safety of the children. If you are on the premises to pick up your child, the child will not be released until you have reported to the office. Any messages for students will be delivered to your child through the office.
Parents/guardians should not call or text students during school hours.
When weather conditions cause school openings to be questionable, one of the following announcements will be made for Catholic Elementary Schools:
1. All Catholic Elementary Schools in Jefferson County are open
2. Catholic Elementary Schools will be open, but on a delayed schedule.
(We will begin at 9:50 A.M. Doors open at 9:00 AM).
3. All Catholic Elementary and High Schools in Jefferson County will be
These announcements will be aired via radio and TV as early as possible. The Diocesan School Board is responsible for these decisions. St. Paul School does not receive advanced notice.
When weather becomes a hazard once school has begun we will not dismiss early. Parents may call the school and make arrangements to pick their child up if they feel it is necessary.
St. Paul has established specific protocol defined by sound principles of child development for making school readiness decisions. This protocol includes ample time for gathering student information from a variety of sources such as teacher observations, family interviews, student’s work samples, valid readiness tests, etc…
School readiness and placement decisions will be based on multiple factors and consultation with a variety of individuals, including but not limited to, parents, teachers, administrators, counselors, etc. Specific program designs shall be ever changing, based on the development levels of incoming students, and include instructional plans to address these students who may be considered at risk for early school success.
The Student Services Coordinator collaborates with the school, the family, and the parish community in the development of the whole child – academically, socially, and spiritually thus promoting the Catholic vision of the family as “the domestic church”. The SSC will focus on the needs of the students educationally, personally, and socially.
Educationally, the SSC will work with classroom teachers, faculty, staff, and families to identify students who may have special academic needs and serve as a resource in fulfilling those needs. Personally, the SSC facilitates programs and activities and provides assistance to students and families in support of the student’s personal growth. The SSC will also assist in the development of positive self-esteem and the acquisition of a range coping strategies. Socially, the SSC will promote exploration of and changes toward acceptable interaction with peers and assist in the understanding of the relationship between academics and behaviors.
The SSC will serve as a facilitator in promoting communication between the school and the student’s home. She will also provide and/or coordinate individual, family group, and classroom interventions as well as problem-solving within the school community. When necessary the SSC will refer student problems to the appropriate professionals.
We believe all students can learn and learn at high levels. Because we understand that students have different learning styles (visual, auditory and kinesthetic), we will incorporate student-centered learning in all grades in order to address specific academic needs. We will use instructional strategies that make it possible for all students to perform at their maximum potential. We will accomplish this by using the latest in technology, researched based practices, and students’ interests and readiness. We will provide on-going documentation of progress at any time the parent requests.
New regulations governing the use of pesticides in Kentucky were enacted May, 2006. Under the new regulation (302 KAR Chapter 29) it is the school’s responsibility to provide verifiable notice to staff members, health professionals, and parents or guardians of school children concerning 48 hour advance notification of pesticide application. This will serve as notice to all constituents as outlined in the new regulation.
Pest Control Company: Toler Pest Control 459-3714
Service dates: First and Third Tuesday of each month
Service location: Kitchen, rest rooms, cafeteria and gym
Pests encountered: Roaches, water roaches, ants, drain flies
Insecticide used: Conquer
Active ingredient: Esfenvalerate
Method of application: Bait (If spray needed 48 hour advanced notice provided)
Homework must have meaning and value for the student’s learning in school and at home. Individual assignments must be designed to meet academic and developmental needs of the child. Evening family activities are encouraged. Therefore, formal homework will follow the guidelines listed below:
Grades 1-2 30 minutes
Grades 3-4 40 minutes
Grades 5-6 <60 minutes
Grades 7-8 60-75 minutes
Any student who damages or destroys school property will be responsible for its replacement or repair; this includes writing in or on books.
The purchase of texts is costly and students are expected to use these with care. Book covers must be used at all times on all text books belonging to the school.
We have been inspected for asbestos. The Management Plan is available in the school office.
Field trips, including the 8th grade class trip, are a privilege afforded to students; no student has an absolute right to a field trip. Students can be denied participation if they fail to meet academic and/or behavior requirements as outlined in the Policy regarding Eligibility and other Extracurricular Activities.
No child is permitted to leave the school grounds to go to the shopping center, McDonald’s, BW3, or Burger King, during or immediately after school without permission from the principal. This will be granted only if the child has a written note signed by a parent
Access to Electronic Mail and the Internet will enable students to explore thousands of libraries, databases and bulletin boards while exchanging messages with Internet users throughout the world. While our intent is to make Internet access available to further educational goals and objectives, students may find ways to access objectionable materials as well. We believe that the benefits to students from access to the Internet, in the form of information, resources and opportunities for collaboration, exceed any disadvantages.
To that end, the Archdiocese of Louisville has set the following standards for using on-line information sources.
St. Paul School strives to strengthen the authentic uses of technology in all facets of the school's' daily operation and affirm a sense of community both within and beyond the institution through efficient, ethical and creative uses of technological tools. Our initiatives reinforce the school's mission and focus on enriching the learning environment of our students, faculty and staff by supporting the integration of technology in curriculum, keeping abreast of today's technology and planning for tomorrow's challenges.
Technology experiences at St. Paul prepare students to become tech savvy individuals that employ 21st century skills in creativity and innovation; communication and collaboration; research and information fluency; critical thinking, problem-solving and decision-making; digital citizenship; and technology operations and concepts. These skills identified by ISTE (International Society of Technology Education) are integrated into the course of study to enhance all students' educational experience.
At St. Paul, technology is a tool for learning. In order to reach our goals, we use Google Apps for Education. GAFE provides a hosted solution for our school email, calendar, with an integrated communication and collaboration solution. The core Google Apps for Education suite is described in detail here: Education products page.
Google Apps for Education allows us to explore in a 1:1 computing environment with learning and Internet devices available to all students that will enhance their learning of the 21st Century Skills.
Beginning in Preschool and Pre-Kindergarten with Chromebooks in the Creative Learning Center, students begin learning how to use computers and work on their classroom curriculum items with the amazing program called "ABCMouse." Our Kindergarten and 1st grade classes continue their learning with classroom sets of iPads. Our 2nd graders use Android tablets. A set of Chromebooks serves our 3rd, 4th, and 5th grade.
Our students learn technology skills with our program EasyTech (at learning.com), as well as on a number of other web-based programs to gain understanding of the following skills:
• Word processing
• Multimedia production and more
In addition to the Creative Learning Center and SuccessMaker Lab, there are interactive whiteboards in each area of the school, as well as dozens of desktop computers.
As part of our 1:1 Program, each 6th, 7th and 8th grade student receives a Laptop computer for use during his/her three years of Middle School. The students incorporate technology throughout the curriculum to enhance learning. Using Google Classroom & Sycamore Education, every student uses their device to take notes, access Internet resources, podcasts, check the headlines of online newspapers and magazines, refer to web-based textbooks and much more.
Interactive software on each device, provides the students with a collaborative environment for learning. From spreadsheets to digital movies, St. Paul students learn to harness the power of technology to make complex calculations, to analyze scientific experiments, to create websites, and to improve their understanding world language and culture.
Our teachers receive extensive training to incorporate technology effectively into all subjects.
This is an introductory course designed for middle school students new to St. Paul to the various software programs and equipment used in the classrooms. The students learn about the network and how to log in and save their work. They are trained on the use of our GoogleApps, Google Classroom and Sycamore Education, e-mail and applications so that they can communicate electronically and share documents with teachers, students and parents. Students review the basics of software and hardware safety and troubleshooting. In addition, they are introduced to St. Paul’s library and the online catalog and databases to which every student has access.
The 1:1 Laptop Computer Program (one laptop to one student) supports the course of studies and affords students equitable access to hardware, software and network resources. The laptop is a technology tool for learning and developing communication, collaboration and problem solving skills necessary for participation and leadership in a global community. Like our Honor Code, intentional and meaningful technology use in the course of studies and student activities engages students in digital citizenship.
Students are assigned a laptop that provides wireless access to the Internet and campus network resources along with software, ongoing training, laptop support and maintenance. The laptop assigned to each student is the property of St. Paul School. The laptop is for the student’s use during the school year. Students in Grades 6-8 use the laptop 24/7 and are expected to bring it to school each day (fully charged) and use it for homework.
Seventh and eighth grade students will begin using their laptops in class the very first day of school if they have attended and completed the Laptop Orientation sessions. Those who have completed these sessions will also be allowed to take them for home use as well. Each student is personally responsible for the care and use of the laptop issued to them. The laptop must be returned by summer vacation for upgrades and maintenance.
The primary item needed at home is a connection to an Internet Service Provider. A high-speed cable or DSL connection is highly suggested.
To help you become responsible users of technology, we would like you to make thoughtful decisions about your technology use. Put your technology use to the test with these guiding questions:
Students will: - use laptop every day in your academic course of study:
WHO OWNS THE LAPTOPS?
ST. PAUL SCHOOL owns the laptops, offering students equal access to technology resources that support the course of studies
CAN I USE A LAPTOP I ALREADY OWN?
Students may NOT use a laptop they already own. The Laptop Program affords all Middle School students equitable access to hardware, software and network resources that will support their course of studies. Standardization of laptop hardware and software allows for the most efficient and effective technical support. That way, St. Paul is able to provide optimum network performance and security for all users in the community therefore; all laptops are owned and assigned by St. Paul.
Students and their families pay an annual technology fee that includes the use of this machine, specialized software, e-books and e-textbooks, access to network applications and services; on campus technical support and simple repair services; loaner laptops for extended repairs; etc., and the use of this machine
Students may not keep their laptops during the summer. The Technology Department needs sufficient time to perform all laptop maintenance and upgrades in preparation for the next school year.
After meeting all graduation requirements at the end of eighth grade and fulfilling the requirements of the laptop leasing agreement, students and their families will have the opportunity to purchase the laptops for $1.00.
Before taking permanent possession of the laptops students must return their laptops to the Technology Department for removal of licensed software owned by St. Paul School.
ST. PAUL provides a one-year warranty that covers defects in material and workmanship for the product. Any ST. PAUL laptop that is handled by an outside source for maintenance will render the warranty null and void. St. Paul School will send equipment back to the manufacturer for all maintenance and troubleshooting on all ST. PAUL laptops.
The warranty does not cover repairs related to damage due to accident, abuse, neglect or misuse. Warranties, by their nature, will cover parts and labor for manufacturer defects and internal mechanical failure, such as disk failures, inoperative keyboards, etc.
ST. PAUL is self-insuring the laptops as a complement to the manufacturer's warranty by providing one-half the coverage for all kinds of unexpected, externally caused losses: theft, fire, power surges, lightning, spilled coffee in the keyboard, accidentally dropped laptop and natural disasters like earthquakes and hurricanes.
STUDENTS WILL BE RESPONSIBLE for any damages to the laptop in their care. All Middle School students will be required to purchase a protective laptop carrying case. Accidental Damage would be an external event that suddenly happens to your laptop that was not intended to occur. An example might be spilling liquid on your keyboard or accidentally knocking your laptop off a desk.
If a laptop needs to be repaired, the Technology Department performs troubleshooting and repairs to laptops. The Technology Department will evaluate whether or not the problem can be serviced on site or should be serviced by the manufacturer or an authorized repair facility. In addition the Technology Department will provide you with a loaner laptop while your assigned machine is being repaired.
LAPTOP LOST OR MISPLACED
If your laptop is missing: first, retrace your steps checking all locations you have been in since you last had your laptop. Second, notify your adviser and all teachers that your laptop is missing. Contact your classmates for any class notes that you may need to replace. Third, report the missing unit to Mr. Haines immediately, so that steps can be taken to help you find your machine.
If the laptop is not found within two weeks, parents will be notified and billed for the one-half the replacement cost of the ST. PAUL laptop.
If your laptop accessories and carry case are also missing, the user will need to replace these items.
St. Paul School provides loaner laptops that may be borrowed (checked out to the student through the library software) until a laptop problem or repair is resolved. The loaner laptops will allow the student to continue to have full access to software, network resources, maintenance and support. When you borrow a St. Paul School loaner laptop, it is expected that you will continue to follow the Acceptable Use Policy and be responsible for the machine's care and handling.
You will receive a replacement for the defective item at no cost since defects are covered under warranty.
Carelessness or irresponsible handling, which damages the items are the responsibility of the student and are not covered by warranty. You will be billed for the replacement of the damaged charger or removable battery at current market value.
IF MISSING OR LOST
First, retrace your steps checking all locations you have been in since you last had your charger or removable battery. See Mr. Haines for a replacement. Missing laptop accessories are not covered by warranty. You will be billed for the replacement of the missing charger, stylus or removable battery at current market value.
The Archdiocese of Louisville supports the safe and responsible use of personal electronic devices in ethical and legal ways. The use of these twenty-first century learning tools should be focused on academic learning whether as part of class work or as use by individuals before or after school. We encourage schools to embrace the use of personal electronic devices in their learning environments.
The following provisions regarding personal electronic devices should be made for the safety and well-being of all students.
In the mornings parents may drop off their children at the side cafeteria doors as early as 7:00 a.m. After 7:30 a.m. they may be dropped off at the back school doors. NO ONE MAY ENTER THE BACK DOOR UNTIL 7:30A.M.!!! Enter St. Paul’s parking lot by the rear entrance only, pass in front of church, and drive to the back doors. Do not enter from Dixie Highway. Once a car arrives at the back door, the children must exit the car quickly. If you have business to take care of while dropping children off, park in the parking places between church and school until your business is complete. Exit the parking lot near the stop sign. Do not attempt to exit through the alley behind church.
If you choose to park on the hill you must escort your children to the entrance. Your child should never walk to the entrance of the school unescorted.
For families with students in Pre School, PreK, Junior Kindergarten, Kindergarten, or 1st grade: Each family will be issued two (2) identification cards with the family’s number on them. One of these cards is to be placed on the dashboard of the car picking the students up each day. These identification cards will be returned to the office during the last week of school.
All cars will enter St. Paul’s parking lot by the rear entrance only. Cars should precede single file to the front of church, where the first car will drive between church and school and stop at the cone placed at the end of the school building or behind the school.
Students will be sent to cars in the order of their arrival. After students are loaded into cars, the cars will proceed behind school to the stop sign and out to the light at Dixie Manor. If the line of cars that turned left waiting for the light is backed up, please turn right and use one of the other exits in the area. Do not attempt to exit through the alley behind church.
For grades 2-8: Families with students in grades 2-8 will be assigned a color. When you arrive for dismissal, you will park in the top lot closest to Dixie Manor in rows separated by these colors. We will have them clearly marked, and for the first few weeks we will be out there to direct you where to go around 1:45. You should not need to arrive any earlier than this. When you arrive, simply find the row designated by a cone of your color and get behind the last car in line. When we dismiss, we will walk ALL students grades 2-8 out at the same time. Students will know their colors, and they will simply find their color row and then find their car. Then, we will release one row at a time once we have determined that all students are in vehicles. For equity purposes, the first row to be released will rotate each day. Additionally, any student whose ride has not yet arrived will go back into the school building and you must pick your child up there. This should be a ten minute process, max, so please be here ready to receive your child(ren) by 2:35.
Please note, NO PARENT MAY WALK INTO THE GYM TO PICK UP THEIR CHILD. A SCHOOL EMPLOYEE MUST WALK IN TO CALL FOR THEM. Additionally, we will not allow parents to walk in and sign students out between 2:30 and 2:50, as this impedes the dismissal process.
If you need to speak with a teacher after school, you may park in the Dixie Manor lot behind school and enter the school through the back doors. If you need to pick a child up early and cars have already begun to arrive for dismissal, park in the back parking lot, enter school through the back school doors, and walk to the office. You may pick up your child at the office only. Do not go straight to the classroom.
Students not picked up by 3:00 PM will be put into After School Care for a cost of $15.
The objective of this organization shall be:
President Michelle Huber
Vice-President Christy Morrison
Secretary Nicole Goff
Treasurer Amy Decker
PTO Meeting Dates: The PTO will hold four official meetings throughout each school year. Once determined, dates will be announced and added to the school calendar.
Cafeteria Manager Debbie Skaggs
For the 2017-18 school year, the St. Paul cafeteria will be operating independently. This means that we will no longer be associated with the National School Lunch Program and the perks that go with. This also means that we will not have to abide by the many restrictions required under the National School Lunch Program, and as a result we have a lot more freedom with the food items that we can offer in the cafeteria.
We have to undergo some necessary changes to help make this transition a successful one. Please familiarize yourself with these changes, detailed below:
Hot lunches will continue to be offered daily for a price of $2.75. An additional entree can be purchased for $1.85. For those who bring lunches or snack but who need to purchase a milk, a carton will cost $0.55. Juice is $0.60. A greater variety of ala carte food items will be available for $0.85. Guest lunches will remain $4.50. ALL PRICES ARE SUBJECT TO CHANGE.
Our expanded menu is now available on Sycamore. It will be updated on a monthly basis. Paper copies will continue to be sent home as well.
Point of Sale System
St. Paul Cafeteria will now utilize the POS system offered by Sycamore. At all times, parents may monitor their child’s lunch account. Money may be out on student lunch accounts from home as often as desired. However, please note that there is a $2.50 charge if done by electronic check and a 2.5% charge if added by credit card. If parents prefer to send money to school for student lunch accounts, they should pay by check whenever possible and put in an envelope labeled “Care of Debbie Skaggs”. Be sure to include child’s pin number on all checks, and make them payable to St. Paul Cafeteria.
No More Charging
Because we are going independent, we will no longer allow lunches to be charged and balances to go negative. Up to date account balances can be obtained on Sycamore. If your child does not have monies in his/her account to purchase a lunch ($2.75), he/she will be provided a commodity lunch of PB&J or Grilled Cheese and water at the reduced rate of $1.50. After three commodity lunches, if the student account has not been paid current, the lunch account will be suspended and the student will not be allowed to purchase lunch at school.
St. Paul will continue to offer free and reduced lunches for those who qualify. However, there is no more grace period. Beginning the first day of school all students will be on normal meal plans UNLESS the required documentation has been submitted. Reduced lunch prices for 2017-18 are $0.75.
Our cafeteria cannot operate successfully without parent support and assistance. If you are interested in volunteering, please contact Debbie Skaggs, cafeteria manager, to set up a date and time.
From 7-7:30 a.m., students will now be able to purchase lunch items from the breakfast cart. Breakfast items may include, but are not limited to, fresh fruit, yogurt, Pop Tarts, muffins and pastries, donuts, cereal, milk, and juice.
Other Items of Interest
Section 1. This Board is a policy-making body operating the school program at St. Paul’s School, Pleasure Ridge Park, Kentucky. The Board shall have decision-making authority in all non-personnel matters, with the Pastor’s approval.
Section 2. Duties and Functions – The Board shall establish policies relating to the educational programs of the Parish School. In the development of its policies, it must insure that they follow the intent and spirit of the policies laid down for the Archdiocesan System by the Archdiocesan Board of Education.
As of 7/11/17
The tuition and fees that are being charged only cover two-thirds of the cost of educating each child. The remaining portion comes from parish subsidy, through our Sunday collections, school fundraising events and organizations such as the PTA, Booster Club and Men’s Club. In light of this it is very important that you support our parish, through the spirit of stewardship, by making a weekly tithing. The question that each must answer is, “Have I met my Stewardship pledge commitment?” and “Did I pledge according to my financial position?”
Tuition and Fees 2017-18 (K-8)
# of Children
Fees Cafeteria (per family) $ 45
(included in tuition) PTA (per family) $ 10
School Fee (per family) $ 50
KLEA (per child) $ 5
Book Rental (per child) $140
Technology (per child) $ 90
Art (per child) $ 30
Music (per child) $ 30
Total $400 (1 child)
Preschool (3 YO) Pre-K (4YO) Tuition and Fees–Full time
Registration fee $ 100
Material Fee $ 50
Preschool (3YO) Tuition and Fees-Part-time
5 Days PT (7:45-11:30 AM) $3400
The Part-Time price does not include the $100 registration fee and $50 Material fee.
Add $150 to above total
After School Care Prices
Tuition and fees are necessary in order for St. Paul to successfully fulfill its mission. In order meet our financial obligations we have adopted the following tuition policy:
If the child does not fulfill the requirements then the parents need to contact the pastor in order to establish sacramental preparation.
If neither of the parents are Catholic but wish to become Catholic they must contact the pastor. Once enrollment in RCIA is verified then they can become parishioners by completing the other requirements.
Application Fee: $150 per student NEW STUDENTS ONLY (K-8). It is payable when the student applies for admission and is non-refundable.
Re-enrollment Fee: $100 per student or $200 family. RETURNING STUDENTS ONLY (K-8). It is due in February and must be returned with the Re-enrollment application.
The Principal reserves the right to amend the handbook for just cause. Parents will be given prompt notification if changes are made.