Macedon Public Library Board of Trustees

Minutes of the April 20, 2016 Meeting

Community Room in Macedon Public Library

Macedon New York


Warren Jeffries, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 12:21 p.m.


Present: Warren Jeffries, Helen Darrow, Kim Leonard, Nick Deming, Carol Deys, Mert Bartels, Sandy Pagano,  Steve Hanrahan, Nancy Simpson, and June Hamell.

Absent: Stacey Wicksall and Gary Crane


AGENDA APPROVAL: RESOLVED, that the agenda for the April 21, 2016, meeting is approved on motion by W. Jeffries and second by S. Hanrahan.  Motion carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the March 16, 2016, meeting are approved as written, on motion by M. Bartels and second by N. Simpson. Motion carried.


FINANCIAL REPORT:  K. Leonard reported that everything was in balance.  She voiced concern over grant monies being included in the original operating budget.  RESOLVED, M. Bartels moved to accept the financial report and C. Deys seconded the motion.  Motion carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 52-67 of Abstract 4-2016. RESOLVED, that payment be made of claims 52-67 inclusive in the amount of $6,769.93, on motion made by S. Hanrahan and second by H. Darrow.  Motion carried. RESOLVED, that K. Leonard be authorized to put postage on the account for the mailing of the Macedon Messenger on motion by S. Hanrahan with a second by M. Bartels. Motion carried.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall reported that she has written grants for programming with the Friends and the Delevan Foundation.  She has also reached out to local professionals to be a part of the Entrepreneurial Generator that will be launched May 4.


IT UPDATES:  In S. Wicksall’s absence, she requested N. Deming give a demo of the Little Bits Collection.


BULLIS ROOM REPORT: The maintenance contract for the Bullis Room is now held by Trane.


FRIENDS/CRUMPL REPORT:  Book sale is coming up April 28, 29, & 30.


TOWN LIAISON: S. Pagano reported she is working on a different place for book storage other than the Public Safety Building.   Macedon Messenger is expected to be ready for an early May mailing.    



PICTURE HANGING SYSTEMS: H. Darrow reported that she researched this topic and gave the information to the Director.  All systems need a rail, cable and hooks.



NEW MEETING TIME AND PLACE:  Because of scheduling conflicts, next month’s meeting will be held at the Public Safety Building at 2 p.m.


REFERRALS FOR H&R BLOCK:  RESOLVED, on motion by S. Hanrahan that we will not participate in H&R Block’s referral program and seconded by M. Bartels. Motion carried.





RESOLVED, that the meeting adjourn at 2:10 p.m., on motion by H. Darrow and second by C. Deys.  Motion carried.  The next meeting will be May 18, 2016 at 2  p.m. in the meeting room at the Public Safety Building.



June Hamell