Top 10 Things for Faculty to Know about Penrose Library

  1. Penrose Library Website

Phone number 509-527-5192

Staff directory

Library FAQ

  1. Penrose Library Hours

When classes are in session the Library is open 24/7. Whitman ID is needed for Library access from 9:00 p.m. until 9:00 a.m. The Archives are accessible Monday-Friday, 10:00 a.m. to noon; 1:00 to 4:00 p.m. or by appointment.

  1. Instruction

Librarians are available to help students develop search strategies, find and evaluate resources, and tailor their use of resources to meet specific course goals. Please contact Lee Keene (x5917 or or your departmental liaison for assistance or to schedule an instruction session.

  1. Penrose Library Catalog

Use Sherlock to search for material in the Penrose Library and beyond, and to access your library account.

  1. Databases & Indexes

Subject Guides lead to subject-specific resources, or check the Database A-Z to find a specific database. Many of the articles that are available through library database subscriptions can be accessed through the Articles scope in Sherlock.

Off-Campus Access

All electronic Penrose Library resources may be accessed from off-campus.  Simply log-in using a Whitman ID and password. Please refer questions or problems to Kun Lin (x5916 or

Streaming video (primarily documentaries, foreign & classic films) is available through the Kanopy Videostreaming service with a Whitman log-in.

  1. Circulation

Faculty may check out Whitman-owned books for 1 year, with 2 renewals. Some items have a shorter loan period; other items may not be renewed.  Whitman ID must be presented in order to check out materials.  Faculty checked-out items are due at the beginning of June.

  1. Summit & Interlibrary Loan (ILL)

When additional items are needed, Summit & ILL provide access to the world’s resources.  Summit & ILL materials check out for 6 weeks; NO RENEWALS.

Summit: Summit is a borrowing system that allows users to search and request over 29 million items from Oregon, Washington and Idaho academic libraries. Request Summit items through Sherlock. Requested items arrive within 3 to 7 business days. Journal articles are not available through Summit.

Interlibrary Loan (ILL): If an item is not available in the Penrose Library or through Summit it may be requested through ILL. Journal articles usually arrive within a day; other items may arrive within one to three weeks.

  1. Course Reserves

Faculty may place texts, journal articles, media and other items on reserve for varying loan periods. Digital files are placed in a password protected e-reserve system. Please present materials to be placed on reserve to the Circulation Desk at least one week before they will be needed. Please refer any questions to Jen Pope (x5914 or

  1. Collection Development 

Discuss collection needs with Roger Stelk (x5909 or Books are purchased through faculty requests, an approval plan, and by standing orders. To keep current with new materials, faculty are encouraged to subscribe to GOBI Alerts, a weekly notification service that allows one to review and recommend titles for purchase.

  1.  Scholarly Communication and Copyright

Faculty are encouraged to use ARMINDA, the institutional repository, as a means of sharing and preserving their work.  Please contact Amy Blau (x4905 or for more information.

U.S. Copyright law governs the use of copyrighted materials in class, on course-reserves, and on CLEo sites. Check the Whitman Copyright guide or contact Dalia Corkrum (x5193 or for assistance.

rev, 8/11/2017