PRIVACY POLICY

Effective May 25, 2018

Update notes: This version of the Privacy Policy reflects changes in data protection law. In addition, we have made the Privacy Policy more understandable by organizing it into the sections listed in the Table of Contents and defining and capitalizing a few terms that are used throughout.

TABLE OF CONTENTS:

Introduction

Data Protection Officer

Identifying the Data Controller and Processor

Your Rights Relating To Your Personal Data

How to Exercise Your Rights

Personal Data We Collect

Cookies and Controlling Their Use

How We Use Your Personal Data

Information Sharing and Disclosure

International Data Transfers

Data Security

Policy on Children’s Privacy

Links to Third-Party Websites

Updates to Our Privacy Policy

Introduction

This Privacy Policy describes how RecruitiFi collects, uses, and discloses information, and what choices you have with respect to the information.

When we refer to “RecruitiFi,” “we,” or “us,” we mean the entity that operates www.RecruitiFi.com (the “Service”) and acts as the controller of your information, as explained in more detail in the “Identifying the Data Controller and Processor” section below.  RecruitiFi has many different parties that may use the service in different ways. We may specifically refer to “Employers,” “Recruiters,” “Candidates,” and “Website Visitors” as specific cases apply only to that party or their relevant business entities, but collectively, they may be referred to as “Users,” or “you.”

Data Protection Officer

To communicate with our Data Protection Officer, please email dpo@recruitifi.com.

Identifying the Data Controller and Processor

Data protection law in certain jurisdictions differentiates between the “Controller” and “Processor” of information. In general, RecruitiFi, a US company based in New York City, New York, is the Controller of Personal Data. RecruitiFi relies on various vendors who act as Processors to handle different categories of data.

In general, requests to exercise any of your rights regarding Personal Data below should be directed to RecruitiFi. Unless otherwise noted in this Privacy Policy, it is required by law, or you are otherwise notified by RecruitiFi that additional steps must be taken, RecruitiFi will act as Controller to handle Personal Data requests with our Processors.

Your Rights Relating To Your Personal Data

Individuals in certain countries have certain statutory rights with regard to data that enables personal identification ("Personal Data"). In many cases, hiring data must be kept on file in accordance with various international regulations. Except where RecruitiFi is legally obligated to retain certain data, you have the right under this Privacy Policy, and by law if you are within the EU, to:

How to Exercise Your Rights

If you want to exercise any of the rights described above or lodge a complaint in regards to this privacy policy, please use this form or email our Data Protection Officer directly at: dpo@recruitifi.com.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Please note that if you are in the EU, the GDPR gives you the right to contact your local data protection supervisory authority if you feel that any complaints have not been adequately resolved.

Personal Data We Collect

RecruitiFi uses Personal Data we collect to provide our service, personalize content, remember information to help you efficiently access your account, make or receive payment for services obtained through the RecruitiFi platform, information to help us fill out tax forms, analyze how our services are used, diagnose service or technical problems, maintain security, monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns, and track User content and Users as necessary to comply with the OFCCP and EEOC regulations in addition to other applicable laws.

You do not have a legal obligation to provide us with any information, but you may have a contractual obligation to do so, and if we do not receive certain information from you, then we will not be able to provide our Service to you. If you have any questions regarding whether provision of information is mandatory and the consequences for withholding such information, please contact our Data Protection Officer.

This Personal Data and other information may be collected in a variety of manners, as listed below.

Information You Provide to Us

There are many occasions when you provide information directly to us as part of our services. The following types of information may be provided by you.

Information Received From Third Parties

As RecruitiFi engages in the submission of Candidates to Employers by Recruiters, there are some elements of Personal Data that are presented to RecruitiFi and other Users by third parties as a designed part of the Service. We may also integrate with or receive information from third party services that may constitute Personal Data.

Information Collected Automatically

Like other online companies, we receive technical information when you use our Services. We use these technologies to analyze how people use our Services, to improve how our platform functions, to save your log-in information for future sessions, and to serve you with advertisements that may interest you.

Aggregated Data

We may also collect, use, and share "Aggregated Data" such as statistical or demographic data for any purpose. Aggregated Data may be derived from your Personal Data, but once in aggregated form it will not constitute Personal Data for the purposes of the GDPR as this data does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this Privacy & Cookies Policy.

Cookies and Controlling Their Use

RecruitiFi and its partners use cookies or similar technologies to analyze trends, administer the website, track users’ movement around the website, and to gather demographic information about our user base as a whole. The technology used to collect information automatically from RecruitiFi Users may include the following:

In addition, we and our marketing partners, affiliates, analytics, and service providers may use a variety of other technologies (such as tags) that collect similar information for security and fraud detection purposes and we may use third parties to perform these services on our behalf.

Change Your Cookie Preferences

In order to change your cookie preferences, you can fill out the this form.

Please note that some cookies are essential to certain parts of the Service, and blocking them may restrict your ability to have a functioning account. For example, you may not be able to log into private areas of the site and access your account.

Third-Party Analytics

RecruitiFi may use third-party services such as Google Analytics to help understand use of the Service. These services typically collect the information sent by your browser as part of a web page request, including cookies, and your IP address. They receive this information and their use of it is governed by their respective privacy policies.

Change Your Browser’s Cookie Settings

Most web browsers allow some control of most cookies through the browser settings. Many of the cookies set by RecruitiFi can be deleted or blocked through your web browser, but it should be noted that the Services may not be able to function properly without some of them. To find information relating to other browsers, visit the browser developer's website.

How We Use Your Personal Data

RecruitiFi uses Personal Data to deliver and improve our Services; to manage your account and provide you with customer support; to analyze Users’ use of the Services; to develop, display, and track Content and advertising tailored to your interests on the Services and other sites, including, potentially, providing our advertisements to you when you visit other sites; website or mobile application analytics; to diagnose or fix technology problems; to automatically update the Services on your device; to verify your identify and prevent fraud or other unauthorized or illegal activity; to enforce or exercise any rights in our Terms.

In respect of each of the purposes for which we use your Personal Data, the GDPR requires us to ensure that we have a legal basis for that use if you are within the EU. The legal bases depend on the Services you use and how you use them. This means we collect and use your Personal Data only where:

We may also rely on your consent as a legal basis for using your Personal Data where we have expressly sought it for a specific purpose. You do have the right to revoke consent at any time, however, this will not affect any processing that has already taken place, and depending on the situation, we may be required to retain data already processed in accordance with local laws. We have set out below, in a table format, more detailed examples of relevant purposes for which we may use your Personal Data.

Information Sharing and Disclosure

We may share information about you to provide the Services, for legal and investigative purposes, or if we are part of a merger or acquisition. We may also share non-identifying information with third parties. You have choices as to whether we share your personal information with third parties for their own marketing purposes.

We may share aggregated Non-Identifying Information and we may otherwise disclose Non-Identifying Information (including Hashed Information) to third parties. We may also share the information we have collected about you, including Personal Information, as disclosed at the time you provide your information, with your consent, as otherwise described in this Privacy Policy, or in the following circumstances:

International Data Transfers

RecruitiFi is a U.S. company. If you are located outside the United States and choose to provide information to us, RecruitiFi transfers Personal Information to the United States for processing, and our service providers may process Personal Information in the United States and elsewhere. These countries may not have the same data protection laws as the country in which you initially provided the information. When we transfer your information to the United States, we will protect it as described in this Privacy Policy.

If we transfer Personal Data originating from the European Union or Switzerland to other countries not deemed adequate under applicable data protection law:

Data Security

We take a number of steps to protect your data, but no security is guaranteed.

RecruitiFi takes commercially reasonable steps to help protect and secure the information it collects and stores about RecruitiFi Users. All access to the Site is encrypted using industry-standard transport layer security technology (“TLS”). When you enter sensitive information (such as tax identification number), we encrypt the transmission of that information using secure socket layer technology (“SSL”). RecruitiFi’s payment Processors are certified to PCI Service Provider Level 1.  We also use HTTP strict transport security to add an additional layer of protection for our RecruitiFi Users. But remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. Thus, while we strive to protect your Personal Information, RecruitiFi cannot ensure and does not warrant the security of any information you transmit to us.

Policy on Children’s Privacy

Protecting the privacy of children is especially important. The Service is general audience and intended for users 18 and older. We do not knowingly collect Personal Information from anyone younger than age 18. If we become aware that a child younger than 18 has provided us with Personal Information, we will use commercially reasonable efforts to delete such information from our files. If you are the parent or legal guardian of a child younger than age 18 and believe that RecruitiFi has collected Personal Information from your child, please contact our Data Protection Officer at: dpo@RecruitiFi.com.

Links to Third-Party Websites

This Privacy & Cookies Policy applies only to RecruitiFi and our Services. Our Service contains links to other websites. If you choose to click on a third party link, you will be directed to that third party’s website. The fact that we link to a website is not an endorsement, authorization or representation of our affiliation with that third party, nor is it an endorsement of their privacy or information security policies or practices. We do not exercise control over third party websites. These other websites may place their own cookies or other files on your computer, collect data or solicit Personal Information from you. We encourage you to read the privacy policies or statements of the other websites you visit.

Updates to Our Privacy Policy

We reserve the right, in our sole discretion, to change, modify, add, or remove portions of this Privacy Policy at any time. Any changes or updates will be effective immediately upon posting to this page. You should review this Privacy Policy regularly for changes. You can determine if changes have been made by checking the Effective Date above. Your continued use of RecruitiFi and our Services following the posting of any changes to this Privacy Policy means you consent to such changes.