Northern Illinois Radio Club Constitution
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Northern Illinois Radio Club of Northern Illinois and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.
Membership may not be denied because of race, creed, color, religion, gender, sexual orientation, political affiliation, marital status or any other reason that would be biased or prejudicial.
The officers of this club shall be President, Vice-President, Secretary, Treasurer and Chairman of the Board. The club shall have a Board of Directors. The Board of Directors is not to exceed 6 members.
The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum, at the annual meeting. Offices of the President and Vice-President are only up for election should the current office holder choose to resign their position. Offices of the President and Vice-President are subject to removal per Article II, Section 7.
An individual may hold the same office for an infinite amount of terms.
An individual may not hold more than one office during the same term with an exception to the Chairman of the Board. The office of Chairman of the Board is assumed by the President in the event of a vacancy.
Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
In order to hold an office an individual must be a member in good standing for at least one year and hold a valid Amateur Radio license.
Any officer may resign his/her position in writing at which time all records and assets of the club will be turned over to the President or Vice President.
Officers may be removed from office for cause, upon written petition of six (6) or more members presented to the President or Vice President.
After investigation the petition will be presented to the membership at the next regular meeting of the club and a voted on by the membership.
Removal of an officer requires a three-fourths vote of the full membership. The president must also be in agreement. Officer removal takes effect once an official removal document is signed / recorded by the President and Vice President in the club archive.
The President shall preside at all meetings, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.
The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club.
The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting, and email meeting notices to each member. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.
The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor.
The Chairman of the Board’s main role is to lead meetings of the Board of Directors. The Chairman of the Board may also call emergency club meetings when a voting issue is of immediate concern. Emergency club meetings may be scheduled in an evening no sooner than 48 hours from the time of notice to NIRC’s official Google Group / Reflector.
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one-third of the membership and no less than 3 members shall constitute a quorum for the transaction of business. Robert's Rules of Order shall govern proceedings.
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
The club, through designated interference, Public Relations, and Operating Committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, and uniform practice from club member-stations. The club shall also maintain a program to foster and guide public relations.
The Club’s call sign is KD9BKM. The President shall assign trusteeship of the club call sign.
The trustee shall:
Be a member of the club in good standing.
Meet FCC requirements.
In the event that the Board of Director votes that the Club should be dissolved the motion for dissolution must receive more than two thirds vote of the full membership to pass.
The Board of Directors shall handle the disbursement of all assets of the club.
No member or group of members shall receive benefit from the assets.
All equipment will be sold and net proceeds donated to a non-profit organization.
All remaining cash will be donated to a non-profit organization.
This constitution or By-Laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been noticed by mail of the intent to amend the constitution and/or By-Laws at said meeting.
It shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.
There is no requirement to have membership tiers. Give some consideration to how members will be selected, member privileges and removal of members for cause.
Full membership is open to licensed Radio Amateurs.
Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons.
Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers.
Associate membership includes all club privileges except for the right to hold office and vote for club officers.
Applications for membership shall be submitted at regular meetings.
Regular meetings shall be held on (day) of each calendar month. Special meetings may be called by the President upon the written request of any five club member. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.
If your constitution empowers the club to collect dues this is where the amount (if any) and payment schedule will be placed.
Annual dues of $100.00 per member is hereby assessed in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses.
Membership dues are payable in March of each year.
Any member whose dues are not paid by May 1st will be considered inactive and removed from the membership roster. Inactive members have no voting privileges.
Termination of membership either by resignation or expulsion will not constitute a refund of dues paid.
Elections, nominations and voting should be given careful consideration. Officer elections will be held annually at the regular November meeting. Officers will assume their elected office January 1 of the following year.
The President will appoint a nomination committee six months prior to elections. The committee will be charged with finding qualified candidates to run for office.
The committee will present a ballot to the president at the regular meeting one month prior to elections at which time the President will entertain a motion for nominations and to accept the ballot.
The final ballot will be published and made available to all club members by mail.
The president will dissolve the nomination committee after the annual elections.
Voting will be done using paper ballots.
Immediately after voting the ballots will be counted openly in front of the membership.
Any candidate may request a recount of the ballots.
In the case of an unopposed slate the President may entertain a motion for the Secretary to cast a single ballot.
This committee shall consist of five members (appointed by the club President). The committee shall direct investigation, invite proper inquires, establish technical facts and testimony and report its results to the club. (Additional By-Laws may provide for technical, program, publicity and other committees, or other rules provisions not provided for in this sample constitution.
ARES® is a program of the American Radio Relay League -- our club will abide by the Rules and Regulations of the ARRL’s Field Organization as they may be amended from time to time, and by ARRL policies, rules, and guidelines contained in ARRL publications.”