Web Time Entry - EOU Part-Time Classified Employee Training Manual
Web Time Entry (WTE) is the web-based application that collects time and attendance information for EOU employees in Webster. EOU employees are responsible for entering and submitting their hours worked every pay period. Supervisors are responsible for approving the hours worked. Once the supervisor has approved the hours, they are automatically loaded into the payroll process for payment.
NOTE: Actual Pay Period for EOU Part-Time Classified employees is the 15th - the 14th of each month. All employees must get their timesheets submitted to their supervisor(s), no later than the 15th of each month to ensure they get paid on time at the end of the month.
#2) Click on the [Employee Services] tab and click on the “Time Sheet” link.
#3) Select the pay period you’ll be entering your time into and click the [Time Sheet] button at the bottom. if you’re reporting on multiple jobs, select the one you’re entering your time on.
#4) Begin entering your hours worked and your leave by selecting the day you want to report. The layout is similar as it appears on the paper timesheets you’re currently use to filling out so please repeat the same procedures you’ve followed in the past regarding your hours worked and leave including holidays, sick, vacation, overtime and other leave reporting. Please note the “Special Day” will appear in your timesheet when it’s available to be used. It’s usually available towards the end of the calendar year.
#5) Once you select the date to enter your leave, be sure to enter it in 15 minute intervals. Click the [Next] button to scroll through the next set of pay period dates. Be sure to click [Save] at the bottom to save your time so it automatically calculates your hours for you. Repeat this step for each day you report leave during the pay period. Click the [Restart] button if you need to clear out the times you entered for that pay period.
.25 = 15 minutes
.50 = 30 minutes
.75 = 45 minutes
1.00 = 1 hour
#6) If you work a recurring shift, you can copy it to other days by selecting the [Copy] button on the day you wish to copy the time over. Then select the specific days you wish to copy the time punches over to and then select [Copy] once again to complete the action.
#7) You may also leave comments for your supervisor on your leave report by clicking the [Comments] button and then type in your comments and click [Save]. They will be included when you submit your leave report.
#8) Once you have all of your shifts recorded, reviewed and saved, click the [Submit for Approval] button. This will send your timesheet for this pay period to your supervisor to approve to send to the payroll department. If your supervisor has issues or corrections for you, they will send it back to you and notify you that your timesheet requires your attention. Remember that your timesheet must be submitted to the payroll department by the 15th of each month to ensure you receive a paycheck by the end of the month. You supervisor could return your timesheet to you for corrections - watch your email for alerts if it is returned to you.
#9) To check your Leave Balances in Webster, click the [Employee Services] and select “Leave Balances”.
#10) Once you submit your timesheet for approval, you’ll receive email alerts when the timesheet has been approved or when it’s returned to you for corrections. If you receive the alert that the timesheet is returned for corrections, review, edit and re-submit it ASAP.
#11) You also have the option to print your timesheet within Web Time Entry. Simply select the [Print Timesheet] button to print out a single page PDF for your records.