Hillsboro Festival of the Bells

Participation Application

Vendor Name _________________________________________________________________________

Vendor Address _______________________________________________________________________

City __________________________________   State _______________________ Zip Code __________

Vendor Telephone (          ) ____________________      Cell Phone (            ) ________________________

Email Address _________________________________________________________________________ (all future applications and correspondence will be sent to this address)

Vendor Contact Name __________________________________________________________________

Description of Merchandise (may be used in advertising)

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please reserve                     ___________ 10x10 spaces @ $150.00, using a festival provided tent

Total $______________________

All 2019 vendor spots will be in two 20x60 tents, with vendors in the center aisle and walkways down each side of the tent.  We were able to flip the tent to allow for walking through as people are leaving.

Vendor Signature ___________________________   Date ________________

Date Received ____________________

Applications must be completed and mailed to Festival of the Bells, PO Box 761, Hillsboro, Ohio 45133

Checks need to be made payable to Festival of the Bells.  Payment in full is required with application.  Vendors must also include signed waiver form.

WAIVER, RELEASE FROM LIABILITY AND

HOLD HARMLESS AGREEMENT

I/We, _______________________________________________, the undersigned, hereby acknowledge receipt of permission to use the grounds and/or other facilities owned and operated by the City of Hillsboro.

In consideration of the permission allowed hereunder, I/We understand that I/We participate AT MY/OUR OWN RISK.  I/We hereby agree that I/We release from liability and hold harmless the City of Hillsboro, the Festival of the Bells Committee, the Highland County Commissioners and Sponsors of the event from all liability to me/us and my/our heirs, assigns, and personal injuries or property damage sustained by me/us while using the buildings, grounds or other facilities.

“USE” does not include and the undersigned are under no circumstances permitted to video tape any of the proceedings throughout the festival.

In accepting the permission to use the grounds, property or other facilities under the Waiver, release from Liability and Hold Harmless Agreement, I/We understand that this includes any personal injury or property damage which I/We sustain regardless of how such injury may arise and regardless of who is at fault and even if the injury or damage is caused by neglect or fault of the City of Hillsboro, The Festival of the Bells, Highland County Commissioners or the event sponsors.

I/We further acknowledge that our participation and use is NOT COVERED by any insurance policy obtained by the Festival of the Bells Committee.  Also, that we acknowledge that any insurance that we may obtain is recommended but shall be at our own option and our own cost.

I/We further understand and agree to indemnify and hold harmless the City of Hillsboro, the Festival of the Bells Committee, Highland County Commissioners and the event sponsors for personal injuries or property damage sustained by any person who, at my/our invitation, enters upon the grounds or other facilities owned by the City of Hillsboro regardless of how such injury or damage arises and regardless of who is at fault and even is such injury or damage is caused by the negligence or fault of the City of Hillsboro, the Festival of the Bells Committee, Highland County Commissioners or the event sponsors.

SIGNED WITH INTENT TO BE LEGALLY BOUND:

___________________________________________   Date ___________________________ Event Participant

___________________________________________   Date ___________________________

FESTIVAL OF THE BELLS

CRAFT VENDOR GENERAL INFORMATION

  1. This year’s festival will be held July 4th, 2019 thru July 6th, 2019.  The festival officially opens at 5:00 p.m. on Thursday.  Set up may begin during the day on Thursday, with all booths open and ready by 4:00 p.m.
  2. Booths need to be open on Thursday, July  4th from 4:00 p.m. to 10:00 p.m., Friday, July 5th from 10:00 a.m. to 10:00 p.m., and Saturday, July 6th from 8 a.m. to 10:00 p.m.
  3. All tent sides will be rolled up by opening times.  
  4. You will need to bring any extension cords you require for your booth.
  5. Evening security will be provided for all spots.
  6. Crafters are responsible for protecting their property and merchandise from damage, loss, or inclement weather.
  7. The Festival Committee reserves the right to restrict the sale of items that may cause a disturbance to surrounding vendors or festival patrons, such as marshmallow guns, silly string, poppers, etc.
  8. Please include a detailed description of the items you plan to sell.  It is our intent to limit the sales of duplicate items.  Any items which are not consistent with those listed on your application may be asked to be removed from your booth.
  9. The Festival Committee reserves the right to deny any vendor application. Full refund will be issued to any booth which is denied.
  10. Only Pepsi products may be sold in booths and no alcohol is permitted.
  11. Vendors will be placed on a first come, first served basis.  


March 5th, 2019

Hello, Festival of the Bells Crafter!

We appreciate all of you coming and spending time with us and we hope that you plan to come back this year!  

        This year’s festival dates will be July 4th through July 6th and we are hoping for a great crowd!  Set-up will begin during the day on Thursday, July 4th, 2019, with the intent to be set up by 4 pm.  Tear down will be on Saturday, July 6th, 2019 at approximately 10 pm.  

        Enclosed you will find the application, waiver form, and general information.  I will begin placements based on the order that I receive applications.  

        Our insurance company has encouraged us to provide all tents for this year’s event due to liability issues.  It is simply for the safety and protection of everyone involved.

        I will accept applications and payments through the beginning of May.

        Thank you so much for joining us at the Festival of the Bells!  Please contact me with any questions.  Hope to hear from you soon!

                                        Sincerely,

                                        Abby Foster

                                        (937)763-5569

                                        abbyhelterbrand@yahoo.com