Lefler Middle School

Best Practices for Communicating Grades:

It is our goal to effectively and consistently communicate with parent/guardian(s) and students about academic progress via Synergy.  In order to do so, our staff developed guidelines for best practices for how grades are entered and communicated.  By doing so, parents/guardians and students will be able to better understand and interpret student grades while viewing Synergy.

ParentVUE Guide:

Teachers will create formative/summative assignments/assessments in Synergy with a projected due date:

  1. On the date they are assigned
  2. Scores will be left blank until graded

Teachers will use the comment “Excused” (EX):

  1. On an assignment/assessment that does not need to be made up (no impact on grade)
  1. Examples - one time opportunities, speakers, movie clips

Teachers will use the comment “Missing” (M):

  1. After the due date and collecting assignment/assessment, teachers will enter “M” within 24 hours if the assignment/assessment still hasn’t been turned in.
  2. If an assignment/assessment is turned in after the due date, the “M” will be removed and a “L” (late) will be added to indicate that the assignment/assessment was turned in, but late (unless absent on due date).
  3. If a teacher has a defined cut off date where assignment/assessment is no longer accepted for credit, the “M” will be removed, and a “0” (zero) and a “L” will be added.


Teachers will use the comment “Incomplete” (INC):

  1. When an assignment/assessment is not done to satisfaction of the instructor to demonstrate mastery
  2. If the student can continue to revise this work
  1. Teachers are encouraged to add public notes about revisions needed
  1. Once revised, teachers will remove “INC”

Teachers will use the comment “Retaught” (R):

  1. If a teacher chooses to record a new score or replace a previous score from an assignment/assessment after reteaching or reassessing

Teachers will use the comment “Late” (L):

  1. When adding an assignment/assessment to the gradebook to show that something was turned in late

Teachers will use the comment “0” (zero) :

  1. For assignment/assessment which cannot be made up (past cutoff date).
  2. If a Student attempted and scored a 0,  it should have an accompanying public note stating that it can still be redone

Teachers will use the comment “Absent” (AB):

  1. NEVER!
  1. Teachers should use EX or M to indicate if the assignment/assessment is excused or missing during the absence.  
  2. If absent, the student will be able to make up the assignment/assessment.  If turned in by the due date given, full credit will be given and the “M” will be removed.