Please Help Preserve the History of The New School

The New School Archives & Special Collections, a unit of the University Libraries and Archives, serves as a central resource for those seeking to learn about the history and evolution of the school. All New School academic and administrative offices are invited to transfer inactive records to the archives. This will enrich our effort to allow researchers to gain a broad and deep understanding of the pedagogical and operational evolution of The New School.

For those responsible for creating or maintaining your office records, the following is a general guide to types of materials that may be appropriate for transfer to the archives. Please feel free to contact us with any questions—we would be glad to visit your office and discuss your records, and can provide boxes and arrange for transfer to the archives.

Types of records appropriate for permanent retention in the New School Archives:

1.         Constitutions, by-laws, minutes, proceedings and transcripts, lists of officers

2.        Annual reports, planning documents, self-studies

3.         Incoming/outgoing correspondence reflecting everyday office activity

4.        Curriculum development meeting minutes and related materials

5.        Files concerning special projects, activities, events, and initiatives

6.         Files, committee and task force reports documenting policy discussions

7.         Publications:  two copies of all programs, journals, books, newsletters, brochures, posters, flyers and announcements issued by any New School office, department, or unit

8.        Photographic materials: Negatives, slides, prints, contact sheets, digital images on CD or DVD, or any other medium

9.         Audiovisual materials: films, audiocassettes, any format of sound and video recordings of events, lectures, meetings, etc.

10.         Campus artifacts and memorabilia, such as buttons, banners, keychains, etc.

Records NOT appropriate for transfer without prior consultation with archivist:

  1. Financial records, canceled checks, receipts
  2. Information requests, letters of transmittal and acknowledgment of receipt with no other content
  3. Typescripts, drafts, and galleys of publications and speeches, unless the final publication or presentation is deemed difficult to obtain
  4. Books not issued by the New School, research papers, journal articles, and reprints
  5. Medical records
  6. Applications, CVs, or letters from/to unsuccessful faculty and student candidates
  7. Replies to questionnaires (if results are preserved in a report)

How much work should I do to get my papers in order?

Please do not spend a lot of time going through your files. Less is more: we would prefer that you err on the side of leaving things in, rather than removing them. If there is material included that we find inappropriate for preservation, we will contact you to discuss whether you would like it returned. Also, as much as possible, files should be transferred to the archives in the order in which they have been maintained.

We do appreciate receiving as much information as possible about the records that you have time to furnish. We encourage you to identify the office from which the transferred records originate, and ask that you write a brief, general description of the activities reflected in the records. While we do not expect it, we appreciate receiving a written inventory of the files being transferred. We do not need you to provide us with an item-by-item description--a box-level or folder-level inventory is sufficient.

What about files on computer disk, hard drive, removable media, or videotape?

We preserve all types of records, regardless of format (e.g., handwritten, published, typescript, audio-visual and electronic/digital). Please contact us to discuss the transfer of electronic materials.

For further information, help determining which materials to preserve, and to set up a schedule for the routine transfer of inactive records, please contact:

Wendy Scheir / Jenny Swadosh

The New School Archives & Special Collections

Page  of