THE GREATER CLEVELAND CHAPTER

of the OHIO UNIVERSITY ALUMNI ASSOCIATION BYLAWS

We, the undersigned, as officers of the Greater Cleveland Chapter of the Ohio University Alumni Association  and as alumni and friends of Ohio University, have associated ourselves under the following bylaws for the purpose and intent hereinafter stated.

ARTICLE I — Name

The name of this organization shall be the Greater Cleveland Chapter of the Ohio University Alumni Association.

ARTICLE II — Purpose

The chapter is formed as part of the Ohio University Alumni Association and is subject to its constitution and bylaws, regulations, policies, and procedures. It exists to foster a spirit of camaraderie, loyalty, and support for Ohio University and the Alumni Association among alumni and friends. The chapter will promote the general welfare of both through activities, projects, and advocacy.

ARTICLE III — Membership

The chapter is intended to serve and be open to all alumni as prescribed by the constitution and bylaws of the Ohio University Alumni Association and to all who support its mission and goals. Regular members are all recipients of degrees from the university and all persons who have completed 45 credit hours in good standing. Associate members are all present members of the administrative staff, faculty members, members of the university board of trustees, trustees of the Ohio University Foundation, Inc., and friends who are not regular members. Honorary members are those who have or may render valuable and conspicuous services to the university/association. Honorary membership is conferred by a two-thirds vote of the Ohio University Alumni Association board of directors.

ARTICLE IV — Organizational Structure

The offices and organizational structure of this chapter network are determined by consent of the active membership. In addition to the described officers herein, the chapter may establish committees as needed to support programs, coordinate events, and plan activities.

1.             Officers. The officers of the chapter shall be:

a.             President

b.             Vice President

c.             Secretary

d.             Treasurer

2.             Committee Chairs.  Committees formed shall offer feedback and evaluation that direct engaging alumni programming and are structured according to the priorities of the Association’s mission and that of the chapter. Standing committees include but are not limited to the following:

a.        Community Service

b.        Professional Development/Networking

c.        Athletics

d.        Public Relations

The following criteria shall be used for selection of committee nominees:

3.        Board of Directors. The members of the board of directors will be the four officers, plus the chairs of each committee, and no more than three at-large positions held by individuals from the alumni base that hold no officer position or committee chair position. The board of directors shall be responsible for executing the chapter network’s agenda and oversight of any committees established to support programs, coordinate events, and plan activities. The board is also responsible for the method and procedures for election of officers either by the general membership or from the board’s membership.

ARTICLE V — Duties of Officers and Committee Chairs

1.             Officers

a.     President Oversees responsibilities of all volunteers, guides the chapter network calendar of events, and acts as the primary liaison to the Ohio University Alumni Association.

b.        Vice President — Presides in absence of president, assists with chapter network timelines and ensures event timelines, may ascend to presidency.

c.        Secretary – Maintains meeting minutes, event notifications, and event evaluations, and forwards the meeting minutes, event notifications, and event evaluations to the Ohio University Alumni Association.

d.        Treasurer – Maintains chapter network account and reports at each meeting.

2.             Committee Chairpersons and committee responsibilities:

a.    Community Service – Promote social awareness in alumni, give back to the community, and provide good faith advertising for the chapter and Ohio University. The chair is responsible for conducting regular meetings and reporting those minutes to the secretary as well as for providing any feedback or input from their committee to the board of directors.

b.        Professional Development/Networking – Conduct opportunities for alumni to gather to chat, talk business, and have fun; assist freshman and seniors with life changes through various meet-and-greets and to provide employment leads through programs and events; assist the Ohio University Alumni Association in any events planned by the office to aid current students and future alumni with life after graduation. The chair is responsible for conducting regular meetings and reporting those minutes to the secretary as well as for providing any feedback or input from their committee to the board of directors.

c.    Athletics – Provide opportunities such as game watch parties or group outings for local alumni, friends, and family to gather and have a good time while supporting Ohio University or local teams. The chair is responsible for conducting regular meetings and reporting those minutes to the secretary as well as for providing any feedback or input from their committee to the board of directors.

d)        Public Relations – Promote awareness of the chapter and its activities through any and all means, including social media; maintain and update the chapter Web site, blog, and Facebook page; distribute a periodic newsletter. The chair is responsible for conducting regular meetings and reporting those minutes to the secretary as well as for providing any feedback or input from their committee to the board of directors.

ARTICLE VI — Terms of Office

1.             Terms of office for officers, committee chairs, and at-large board members are for a period of two years from the date of election.

2.             Officers, committee chairs, and at-large board members are eligible for re-election to an additional two-year term at the end of their original commitment. After two consecutive terms (in this case four years) the officer, committee chair, or at-large board member will only be eligible for re-election provided he or she waits two years or holds another position for this period.

ARTICLE VII —  Removal from Office

The chapter shall have discretionary authority to request resignations or, if necessary, remove from office any person(s) violating the constitution and bylaws; wrongfully seeking personal financial gain through programs, products, and mismanagement of Alumni Association or chapter property, such as mailing lists, facilities, or funds.

ARTICLE VIII —  Elections

Unless deemed unnecessary by a majority vote of all filled positions on the board of directors, regular elections for all officer, at-large board of directors, and committee chair positions shall be held in accordance with the following rules and procedures:

1.             At least six weeks prior to the date of the November meeting, the President shall appoint an elections committee of five active chapter members, excluding board members, who will gather the positions that are up for re-election and then solicit for presentation at the meeting the names of candidates for each position.

2.             Officer and Committee Chair positions shall be staggered according to the following rules.

3.             Board of directors at-large seats will not be staggered and will be held every year a term is concluded.

4.             The notice of the bi-annual meeting shall contain the names of candidates for the offices compiled by the Elections Committee.

5.             Departing officers, committee chairs and board of directors members can vote on anyone but themselves or their opponent if they are running for reelection.

6.             Whenever there are two or more candidates for any office, the voting shall be by secret ballot, upon which each person entitled to vote shall write the name of one of the candidates. The candidate receiving the largest number of votes for each office shall be declared elected

ARTICLE IX — Meetings

1.             Board of directors meetings shall be held at least quarterly, and at more frequent intervals as is deemed proper.

2.         The chapter must sponsor a minimum of two alumni programs/activities per year in order to remain in good standing. It is expected that activities will occur at more frequent intervals, as is deemed proper by the board of directors.

ARTICLE X — Annual Report

Per the Ohio University Alumni Association Constitution and Bylaws, a written annual report, in the format provided by the Ohio University Office of Alumni Relations, must be submitted for the chapter to retain its charter. It shall be the obligation of the president of the chapter, with the assistance and cooperation of the board of directors, to submit the annual report to the Ohio University Alumni Association.

ARTICLE XI — Chapter Discontinuance

The Alumni Association retains the discretionary authority to discontinue chapters for lack of activity or willful violation of charters, bylaws, and other restrictions or laws which may apply. If the chapter is discontinued for any reason, the chapter bank account is to be closed and the balance sent to the Ohio University Alumni Association for deposit by the Ohio University Foundation to hold in the event that the chapter is thereafter reorganized.

ARTICLE XII — Dues (Sponsor Memberships)

The Chapter may establish a dues system only after consultation with the staff of the Ohio University Office of Alumni Relations. Any dues appeals which go out to alumni and friends must be approved by the Office of Alumni Relations and contain the statement that the dues appeal should not be confused with annual university fundraising efforts. Chapter dues are not tax-deductible under current IRS code. The officers and board of directors will determine the services provided for dues-paying members.

ARTICLE XIII —  Liability

The Chapter shall not endanger, legally imperil, or hold liable, the Ohio University Alumni Association, its board of directors, and staff through misconduct, insufficient funds, or mismanagement of said chapter programs, events, or activities. Neither shall the chapter, its officers, board members, nor committee chairs accept liability for the actions and/or behavior of alumni, chapter members, their families, and/or friends who elect to participate or attend such functions.

ARTICLE XIV — Confidentiality

No chapter officer, member, constituent, or friend shall have permission to utilize mailing lists, membership directories, or labels other than for their intended use in alumni programming and activities. Violations of this trust may result in removal from office and/or chapter membership.

ARTICLE XV — Adoption and Amendment

1.             The approval and adoption of these bylaws shall be by a majority vote of all active Chapter members in attendance at the annual meeting held in May of 2013.

2.             The bylaws may be amended by majority vote of the board of directors at any meeting as long as board members were notified in writing at least thirty days prior to the date of such meeting.

 

 

Approved: ___________________ Signature: __________________________

Date                                                            Chapter President

Approved: ___________________ Signature: __________________________

Date                                                            Chapter Vice-President

Approved: ___________________ Signature: __________________________

Date                                                            Chapter Treasurer

Approved: ___________________ Signature: __________________________

Date                                                            Chapter Secretary


Cleveland Chapter Bylaws                Updated May 2013