Chattanooga Girls Rock Camp Volunteer Roles 2018

Please note that we at CGR! believe in the benefit of demonstrating to young girls that women are capable musicians and leaders- for that reason, the majority of our direct mentorship and leadership roles (instrument instructors, band managers, workshop instructors) will be open to women to the extent that we can fill all of those positions.  All other roles are open to folks of all genders, and we sure do need everyone’s help!

Volunteer Orientation will take place the Sunday before camp begins, from 2-5pm.  It is mandatory for all week-of-camp volunteers, unless arrangements are made otherwise (we really mean it! If there’s any possibility you won’t be able to be there for orientation, let us know ASAP).  All volunteers are encouraged to arrive earlier for LOAD-IN and SPACE BEDAZZLING/SET-UP.

All Volunteers will receive links to recommended reading (primarily short articles) before the start of camp, and be on the lookout for pre-camp volunteer workshops on various topics (optional but encouraged!).

Keep in mind that many of these roles are open to folks who cannot be at camp every day for a specific shift.  You will have an opportunity to share your availability and preferences with us on the Volunteer Registration Form, and we’ll plug you into the shift that best fits.  However, we do have a strong need for volunteers that can be present every day for their particular shift, to create a sense of consistency and security for the campers.

This info is subject to change.

Gear Pickup/Drop-Off/Storage:

You will be responsible for collecting instruments and gear from the folks who have agreed to donate them for the week of camp and delivering them to camp during load-in, and possibly for returning gear to them if they cannot make it to pick it up themselves.  You also may be assigned to help pick gear up from and return it to the CGR storage unit in E. Brainerd.  This may require overnight storage in your home, and coordination with the gear owners (with support from us).  Gear must be safely delivered by the beginning of load-in time on the Sunday before camp (10am-12pm July 17th) and removed after camp, likely Friday evening (July 21st).

Load-In/Load-Out and Heavy Lifting Team:

We’re looking for a good handful of folks who are willing to haul gear into the camp space before Monday (likely on the Sunday before camp beginning around 10am), and out of the camp space on the Friday evening or Saturday morning after camp (TBA), and may need additional help on the Monday after camp.  It isn’t necessary to be available at all of those times, just let us know which shift works for you.  Extra points if you have access to dollies or rolling carts to make it easier on our backs!

Showcase Crew:

A handful of volunteers need to be present during the showcase concert on the Saturday after camp to help set up, sound check, take tickets, serve as “bouncers,” and supervise the kids.  We’ll assign other roles closer to the date (stage managers, tech support, etc.)  Trust me, you’ll all want to be there to support the campers anyway!

Photography/Videography Team:

We will need at least one photographer who is available at various times during the week of camp to help us document our very first Chattanooga Girls Rock Camp!  A videographer (who has access to equipment) will be needed for the showcase concert (likely a commitment of a few hours on the Saturday afternoon after the last day of camp), and possibly for a short time during the week of camp.  We may need a separate video-editing volunteer to create a cohesive showcase video for our (and the campers) use, if the videographer is unavailable.  These roles can be combined with other volunteer positions to fill out a full or half-day of volunteering during the week.

Conflict Mediation/Counseling Team:

We’d like to have someone on site with at least basic knowledge or experience with conflict mediation and/or counseling, to help with any arguments or other conflicts that may arise, or to assist with campers experiencing emotional difficulties.  Folks with crisis intervention training and/or a background in counseling preferred.  The mediator and counselor do not need to be the same person!

Food Coordinator:  

This role can be filled by more than one person.  The Food Coordinator(s) will be responsible for picking up donated lunches and snacks from local restaurants/grocery stores, and setting up/breaking down volunteer lunches at camp (assisting Kristin Stanford, the Camp Food Overlord).  We may need at least one volunteer to put together a lunch ahead of time in their own home, in the case that we have ingredients donated by a grocery store for a lunch but not prepared foods (this could be as simple as setting up a taco/baked potato/sandwich bar, or making a couple of big veggie lasagnas, etc).  This person can commit as little as 2hrs/per day.  The role can be combined with other volunteer positions to fill out a full or half-day of volunteering during the week.

Administration Team:

This role can be filled by more than one person.  The Admin Team will be responsible for Camper Check-In/Check-Out, for staying at the front desk to check in and check out visitors to camp (this can be done in shifts, we don’t expect any one person to sit at the front desk all day!).  They will help track and distribute some camp materials, and handle necessary phone calls/interact with camper parents.  They may be asked to help with social media support and logistics.  This role can be combined with other volunteer positions to fill out a full or half-day of volunteering.  

Assembly Team:

The Assembly Team commits to arriving at camp at/before campers show up to set up/prepare for the morning assembly program.  They will supervise the campers in the morning for the hour or so before they go to instrument instruction.  Assembly Team members should be enthusiastic, and willing to plan and participate in silly demonstrations/skits/ice-breakers and morning movement activities. This role can be combined with other volunteer positions to fill out a full or half-day of volunteering.

Sound and Gear Handler/Tech:  

We need someone at camp at all times (this position can be divided between 2 or 3 people taking different shifts on different days), including the showcase concert, who will be available to help set up the classrooms, run sound for lunchtime performances and assemblies, and troubleshoot any problems that may come up with the equipment during class or band practice.  Because you are always on-call for tech help, this role cannot be combined with other dedicated volunteer positions at camp.

Instrument Instructor:

All instrument instruction classes will need at least one lead instrument instructor, and at least one other co-instructor.  This year, we are possibly splitting all instrument classes into BEGINNING and ADVANCED levels, meaning each instrument category may require two lead instructors.

The LEAD INSTRUCTOR(S) will need to have some experience teaching their particular instrument to young people (even if just at camp last year, but preferably in other contexts).  They will be responsible for creating the week-long curriculum for their class (and can enlist the help of their co-instructors).  They will need to have an understanding of different learning styles, and be able to accommodate them in such a fashion that even the most inexperienced players leave instrument instruction class with something they can contribute to their band’s practice that afternoon.

The LEAD INSTRUCTOR(S) will have to commit to ALL 5 DAYS of camp, at least during class time (only in the morning, likely from 8:45 to 10:15ish.  They are welcome to stay for lunch.  If you have an evening job, or a job that may allow you to request shifts that leave your mornings open for camp, we’d love to  have you- and it’s never too early to talk with your boss/coworkers about making sure you’re free that week in the mornings!

The ASSISTANT INSTRUCTORS will need to have a proficiency in their instrument, and be qualified to help the students learn new concepts in class.  Previous experience teaching kids is a plus, but not a requirement.  Patience and adaptability are a must.

ASSISTANT INSTRUCTORS are strongly encouraged to commit to all 5 days of camp, and if we have a surplus of folks interested in this volunteer role, we will prioritize those that can be there all week, in order to ensure consistency/deliver a higher quality of instruction to the campers.

Instrument instructors should be prepared to coach a class of girls with varying levels of experience- to be aware when girls are too challenged (or not challenged enough) and be ready to jump in to provide individual instruction to those girls.  Alternative teaching methods (tabs vs traditional music, for example) can be utilized to maximize the girls’ progress!  

During Instrument Instruction class, the instructors are responsible for the supervision of the campers (making sure they are present and accounted for, walking them to class, walking them from class to the next activity, and accompanying them to the bathroom using the Rule of 3 (this will be explained in your orientation materials).

This role can be combined with almost any other role to fill out a full day of volunteering at camp (Instrument Instructors can also volunteer as Band Managers and Workshop Leaders).

All instructors should read the guidance material provided to us by other Girls Rock Camps for ideas and tips prior to Volunteer Orientation- you’ll receive that along with contact info for your co-instructors after you have successfully registered!

Band Manager:

Previous musical experience is not required for Band Managers, but is very helpful.  

The BAND MANAGERS serve as the primary supervisors to the campers during Band Practice in the afternoon.  They will accompany them from the assembly area to their designated practice room, remain present throughout practice, and then accompany them from their practice room to the assembly area.  They will be responsible for ensuring all of their campers are present and accounted for at all times.  Band Managers, like all camp staff, will use the Rule of 3 (which will be explained in your orientation materials).

BAND MANAGERS are responsible for offering support and guidance to the campers throughout the collaborative songwriting and rehearsal process.  This role, within our structures, most resembles a “camp counselor.” Mentorship and positive reinforcement is a big part of this position.

Every camper band must have at least one BAND MANAGER that can be present EVERY DAY during camp and at the Showcase performance.  We will give preference for these positions to those that can commit to being at camp every day.

This role can be combined with almost any other role to fill out a full day of volunteering at camp (Band Managers can also volunteer as Instrument Instructors).

BAND MANAGERS should read the guidance material provided by us and other Girls Rock Camps for ideas and tips prior to Volunteer Orientation- you’ll receive that after you have successfully registered for camp.

Workshop Leaders:

WORKSHOP LEADERS will prepare a fun, supplementary experience for the kids.  Workshops will last approximately 1 hour per day, typically in the morning right after instrument instruction and before lunch (subject to change).  Workshop ideas must be submitted to and approved by the CGR! Camp Planning Committee.  Leaders will be responsible for providing the necessary equipment and materials for their particular workshop and the number of girls participating (could be up to 10 girls).  

The WORKSHOP LEADERS serve as the primary supervisors to the campers during Workshop in the morning.  They will accompany them from the assembly area to their designated workshop space, remain present throughout that allotted time, and then accompany them from their workshop space to the assembly area.  They will be responsible for ensuring all of their campers are present and accounted for at all times.  Workshop leaders, like all camp staff, will use the Rule of 3 (which will be explained in the orientation materials).

Workshops that have been taught in other camps:  Recording, DJing, Media Literacy (how to interpret messages you receive from media outlets that can be harmful), Women in Music History/Local Music HIstory, Self-defense, DIY (t-shirt altering/button making/poster-making/zine-making), Screenprinting, Songwriting, etc.

Social Media Liaison

The SOCIAL MEDIA LIAISON will take on making FB and Instagram posts for the duration of camp week- they need to be present for portions of the camp day.  Posts will be made under the guidance and with the approval of a CGR Board Member, and can include promo for the showcase concert.  The SOCIAL MEDIA LIAISON position can be shared among multiple people who can commit different amounts of time to being on site at camp.  This position can be filled by a combination of folks that can only be at camp for one or two days, even for just an hour or two per day.