Holder

Role

contact email

Report

1

Peter MacLellan

Chair (Trustee)

chair@pnecc.co.uk

Y

2

Matthew Puddick

Secretary (Trustee)

secretary@pnecc.co.uk

Y

3

Alan Collins

Treasurer (Trustee)

treasurer@pnecc.co.uk

Y

4

Mark Williams

Vicechair

vicechair@pnecc.co.uk

n/a

5

David Knight

Timetrial Secretary

timetrial@pnecc.co.uk

Y

6

Tim Lawn

Road Secretary

road@pnecc.co.uk

Y

7

Vacant

CX & Track

cx@pnecc.co.uk

8

Gareth Fiford

Club Captain

clubcaptain@pnecc.co.uk

Y

9

Vacant

Coaching Coordinator

coaching@pnecc.o.uk

10

Andy Connelly

Media Secretary

media@pnecc.co.uk

N

11

Vacant

Club Kit

clubkit@pnecc.co.uk

12

Beth MacLellan

Social Secretary

social@pnecc.co.uk

N

13

Members Rep

14

Steve Went

Members Rep

Chair Report - Peter Mac

• Regional Board minutes for March  received Liz Hodges, Regional Secretary
• Attended the JOGLE Kick-off for Paul Smith. Coffee purchased as a Race Volunteer gift.
• Go-Look-See at Mountbatten with BC UK Risk assessor & BH Live Event Manager,  Mtb Risk Assessment SO136 updated to issue 2024-04-xx include use of banners banner permissions.
• Race partner sought for Summer RR as advance offer to existing partner,  is required to successfully engage a race partner/ sponsor.
• Other
• Nat B April - significant race promotion effort at UK level over the 6 weeks before the race, and after closure to manage “break-even”, and viability. UCI rider compliance added with 7 international riders. Race held with acceptable level of entries 52 riders otd. Helpers “Thank you” raffle for club and guest volunteers
• Summer Road Race cancelled - entries in sufficient to guarantee the quality of the race for riders and volunteers, decision taken to best allow riders, officials and volunteers to transfer to other events. Calls had in advance with Regional stakeholders.
• Great rider feedback, super video from Harry Johnson and Photos by Dave Dodge. Excellent support from 23off  club volunteers & 20 regional volunteers. Prize fund paid by the club as no-one available to source a sponsor.  
• Summer circuits promos, and race partner photo tagging up and running. Self Service  tea bar implemented and working well. The volunteer support to run the nights is appreciated, more help needed through the summer. Contact Peter, Mark, Ken, Beth or Alan.
• Circle’s coordination for period through to end May, with the other 6 circles ride leaders. Really appreciate the support and cooperation within this group to provide the sessions for all. 👏👏👏👏
• Compliance approach for Circles explained with Dave Knight, use of TT bars; use of track for a TT training Event. Recommended to run as a seperate event with a coach under coaching Risk Assessment, further discussion on options to be concluded with Gareth and Dave over the Circles Compliance pack and MTB User documents.
• A set of Posts to local history and cycling history FB forums requesting memorabilia for the 125. (A co action from the Branding review to add to to club history / sources).  Wikipedia has again requested independent sources/ references for the much club page. Very limited/ no info online and available open source.
• Archive Pictures of PNECC club badge, checked with Paul Martin. No photographs of the club badges  available yet from the archive, summary recollections provided by Paul. 1910 badge and 1928 medal pictures obtained externally and provided to the branding review team.
• Ownership of all 3 off  legacy PNECC domains updated with PAC hosting.
• Very initial enquiries to Chip Timing Solution x 3 suppliers, ready for Mountbatten stakeholder discussion; business and operating model for Trackside advertising proposal in prep by Mountbatten. Review requested and to be concluded.
• Discount code for club members joining British Cycling for the first time.

Secretary - Matthew Puddick

Membership update

Current members stand at 178 nearing the 181 peak of last year.

Treasurer – Alan Collins

Treasurers Report

Period:  April 24 to June 24 incl.

-------------------------------

Cash in Bank 31/3/24 = £ 6947.56

April payments made/ expenses: £ 3666.33

April receipts received/ income: £ 4046.91

May payments made/ expenses: £ 1553.61

May receipts received/ income: £ 1363.12

Cash in Bank 31/5/24 = £ 7137.65

---------------------------------------------------------

Cash in bank 3/6/24 1500hrs = £ 7118.38 .  All outstanding receipted reimbursements fulfilled.

"Bus Bank Instant" Acc balance stands at £ 101.46 on 3/6/24

Amount for Ringfencing for 125 Celebration funds agreed at AGM as £1500. Payment Control by the Club Trustees has been set up for the 'Bank Bus Instant' account. Transfer will be made once access has been confirmed – (still outstanding)

Main transactions have been IOW trip, summer Social, Mountbatten Series and the now cancelled summer road race.

Road - Tim Lawn/Ken Houlberg

Racing is continuing, participation feels down on previous years within the club although I don’t have any figures to back that up with. That said we have had a couple of new racers dipping their toes in, hopefully this will continue with regular entries.

Time trial - David Knight

We have run 4 events so far with a total of 37 entries:

18/04/2024 - P829-9 13 riders total (7 members / 5 guests )

02/05/2024 - P829-6 7 riders total  (7  members)

16/05/2024 - P824-10 7 riders total  (7  members)

30/05/2024 - P829-9 10 riders total (6 members / 4 guests )

We charge £3 per club rider and £6 per guest and we have to pay CTT £3 per entry, so we only make £3 on guest riders, of which there have only been 10 so far, so £30 after levies have been paid. The hall hire is £22 per event and the coffee and cake is about £5 per event.

The long and short of it is the lack of numbers, particularly guest riders, is resulting in us running at a loss of approximately £20 per event. in my mind that is quite small in the grand scheme of things but thought we should discuss.

May be a need for a new timekeeper shortly.

Open 28th July.

CX & Track - Alan Collins

Wessex CX Calendar has been released.

Captain - Gareth Fiford

Continued regular new starters with come and tries. Consistent good turn out on

Sundays with 3 or 4 groups most weeks.

No new ride leaders, some challenging weeks with degraded service.

Social - Beth Mac

Coaching - vacant , interim comment P Mac

• Bob Beeching has completed his DBS and is progressing with online training for completion q3.
• Regional Youth Work Group restarting, Liz Hodges - request received for a club rep. (None avails Coaching Coord role remains vacant.

Media - Andy Connelly

Club Kit – Beth Mac/Vacant