St. Vincent de Paul Parish School
Parent-Student Handbook
2025-2026
SAINT VINCENT de PAUL PARISH SCHOOL 2025-2026
LLC, Series 250
Address 1385 E. Spring Ln. Salt Lake City, UT 84117
Office 801-277-6702
Fax 801-424-0450
E-mail office@stvincents-school.org
Website www.stvincents-school.org
Parish Office 801-272-9216
Extended Day Program 801-272-4902
Nano Nagle 801-272-9670
Children’s Center
WELCOME
Welcome to St. Vincent de Paul School! We thank you for entrusting your children to our care. We take the responsibility of caring for children seriously and always strive to do what is best for our students.
Please contact us if any questions or concerns arise. Keeping clear lines of communication is essential to maintaining a positive community and we hope that the faculty, staff, and administration are always your primary source of information about St. Vincent’s. Again, thank you for being part of the St. Vincent de Paul School community.
MISSION STATEMENT
Saint Vincent de Paul Catholic School
is a Christ-centered community
where each person is a valued child of God.
We are dedicated to cultivating
the mind and the heart.
Table of Contents
SAINT VINCENT de PAUL PARISH SCHOOL 2025-2026
SCHOOLWIDE LEARNING EXPECTATIONS
Proof of Legal Name, Age, and Custody
Age of Admission for Kindergarten and First Grade
Parent/Guardian-Teacher Conferences
Severe Offenses to the HEART Program
Bullying/Harassment by Students
Processing Time/Suspension/Expulsion
Student Withdrawal on Ground of Parent/Guardian Behavior
Resolution Process for Parents/Guardians
Elementary Girls (Grades K - 5)
Elementary Boys (Grades K - 5)
Middle School Girls (Grades 6 - 8)
Middle School Boys (Grades 6 - 8)
Physical Education (Grades 6 - 8) Required
Additional Requirements (Grades K-8)
Diocesan True-Cost Tuition and Fees
Change of Address / Phone / Email
Academic Eligibility for Athletics
EMERGENCY POLICIES & PROCEDURES
SCHOOL/PARENT/GUARDIAN PROCEDURES
Parent/Guardian/Teacher Conferences
Parent Involvement Program (PIP)
RESPECT FOR PERSONS WITH DISABILITIES
Definition of Academic Dishonesty
EIGHTH GRADE GRADUATION ATTIRE
PHILOSOPHY
The faculty and staff of St. Vincent de Paul Parish School:
- Believe that families are the primary educators of their children; we work in partnership with parents and guardians to foster their students’ learning.
- Create an active faith life in each student by promoting Catholic values, teachings, practices, and prayer at school and at home.
- Teach students to be good stewards of our world in imitation of our patron, St. Vincent de Paul, by serving within faith, local, national, and international communities.
- Promote high academic achievement by challenging our students.
- Respect the diverse people and beliefs of our world.
We believe in educating the whole person. Intellectual, social, physical, emotional, and spiritual dimensions of the student are cultivated to help students realize their full potential. Teachers must not only instruct students, but also inspire them to reflect upon the Gospel message, most importantly that God loves us, and that we are called to love others and ourselves. Furthermore, in our commitment to provide a strong academic program, we instruct and assess based on sound principles of education. Our faculty is skilled at meeting the unique instructional needs of all students.
We value the contributions of alumni, their families, parishioners, and others affiliated with St. Vincent de Paul Parish School. Those who are currently part of this community, or who have been a part of our past, are members always.
SCHOOLWIDE LEARNING EXPECTATIONS
Students at St. Vincent de Paul Parish School are:
Active Christians who love God by:
- Treating others and themselves as valued children of God
- Having a personal relationship with God
- Understanding and participating in the practices and traditions of the Catholic Church
Effective Communicators who:
- Speak with confidence and poise
- Read and understand text skillfully
- Write with clear purpose and voice using proper conventions
- Listen and observe attentively
Conscientious Self-Evaluators who:
- Practice self-awareness and self-management
- Set goals for academic and personal growth
- Use study and organizational skills effectively
- Review work for quality and correctness
FACULTY AND STAFF
Principal Mr. Gary Green
Asst. Principal Mrs. Sarah Lambert
Student Support Directors Mrs. Kerry Hankins and Mrs. Kara Haney
Student Support Specialists Ms. Maria Ibarra and Heather Casper
Pre-School Ms. Shanae Schouten
Kindergarten Mrs. Connie Cox
Grade 1 Ms. Connie Welch
Grade 2 Mrs. Monika Gdanska
Grade 3 Ms. Cheryl Chen
Grade 4 Mr. Marcus Riley
Grade 5 Mrs. Maci Frost
Grade 6 Ms. Isabel Olsen
Grade 7 Mrs. Rachel Nemelka
Grade 8 Mrs. Kimberly Howe
Middle School Math Mrs. Christina Eischeid
Pre-K Aide Mrs. Kelli Grunerud
Kindergarten Aides Mrs. Cambria Dean
Grade 1 Aide Mrs. Andreia DeOllos
Grade 2 Aide Mrs. Christy Walthius
3rd Grade Aide Mrs. Ciara Perry
4th Grade Aide Ms. Kande Pillar
5th Grade Aide Ms. Shelly Robinson
Art Mrs. Brooke Gaztambide
Computers Mrs. Alicia Sloan
Physical Education Mrs. Nanette Parson
Spanish Mrs. Chelsea Woodruff
Counselor Mrs. Angie Dilks
Library Mrs. Anna Zanarini
Music/Band/Choir Mr. Scott Larrabee
Saint Teresa of Calcutta Extended Daycare Director
Mrs. Danielle Gibson
Extended Daycare Staff Ms. Tiffany Jackson
School Office Manager Mrs. Amanda Parks
Office Assistant Mrs. Katie Stinson
School Accountant Mrs. Michelle Allred
Advancement & Development
Director Mrs. Kelly Love
Nano Nagle Children’s
Center Director Mrs. Michelle Gillespie
Religious Education Ms. Mari McCord
Custodians Mr. Daniel Janiga and Mr. Allen Prestridge
Pastor Fr. Samuel Dinsdale
St. Vincent Church
Office Manager Ms. Ildiko Haycock
ADMISSION REQUIREMENTS
Below are the priority levels that are considered when determining the order in which new students are accepted:
- Siblings of currently enrolled students
- Active St. Vincent de Paul Parish members
- Parishioners of Catholic churches without a school
- Parishioners of Catholic churches with a school
- Other Catholics
- Non-Catholics
Applicants who are on the same priority level will be accepted in order of their application submission date.
Immunizations
By law, every student in Grade K-8 must be immunized before entering school. Prior to entering Saint Vincent de Paul School, every student must have the following immunizations:
- 5 DPT/DTaP/DT (4 doses of DTaP, if 4th dose given on/after the 4th
birthday; 3 doses of DT, if starting series after age 7 years with a single dose of Tdap preferred as the first dose)
- 4 Polio – 3 doses if 3rd dose was given on/after 4th birthday
- 2 Measles, Mumps, Rubella
- 3 Hepatitis B
- 1 Varicella (chickenpox) – history of chickenpox is OK: parent/guardian must sign verification statement on school immunization record
- 2 Hepatitis A
- (For those entering 7th grade) Tdap booster (Regardless of interval since the last tetanus/diphtheria containing vaccine)
Pre-Kindergarten families must provide a current immunization record to the school office before students enter school. A child may be allowed to attend school “conditionally” if at least one dose of each required immunization series has been completed and the child is currently on schedule to finish the rest. The remaining immunizations must be completed on schedule for the child to remain in attendance.
Also, two MMR boosters are required before entrance to Kindergarten. Another round of required immunizations is due before the start of 7th grade. This data must be tabulated on a Utah Certificate of Immunization form, signed by your physician and presented to the school. The Catholic Schools Office recognizes only legitimate medical exemptions to these immunization requirements. Religious or personal objections to the immunization requirements are not recognized by St. Vincent School.
Proof of Legal Name, Age, and Custody
A copy of the child’s birth certificate and, if applicable, Baptismal certificate is submitted to the school in the application process. In the case of divorce or separation, a certified copy of the divorce decree or other court-certified document stating who has custody and when should be provided to the school office. The school will not be held responsible for failing to honor arrangements that have not been made known.
Physical Examinations
As required by the Department of Public Health, physical examinations are expected of all students immediately prior to their entrance into Kindergarten, as well as all new students, regardless of grade, with the exception of Pre-Kindergarten. An appropriate Utah Department of Health exemption form must be completed for children who claim an exemption for medical reasons (obtain letter from your healthcare provider). Any parent(s) claiming this medical exemption must watch a Granite School District video that addresses immunization exemptions. Religious or personal exemptions are no longer recognized by the Catholic Schools of the Diocese of Salt Lake.
Age of Admission for Kindergarten and First Grade
A student entering kindergarten must be five years of age on or before September 1st of that year. A student entering first grade should be six years of age on or before September 1st of that year. An exception may be made if a student transfers from another state with a different age requirement.
New Students
All new students are considered to be on probation for one quarter. After the first quarter, continued enrollment will be decided by the Administration.
Exclusion
The principal is authorized to exclude from admission to pre-kindergarten through eighth grade those pupils who, on the basis of objective testing and/or observation conducted by the school, are unprepared for regular classroom work and socialization on that level. A child may also be excluded from the school if the administration believes that the child’s parent(s) are detrimental to the school community and/or the staff.
Inclusion
Saint Vincent School supports the concept of appropriate inclusion in our schools. To the extent possible, Saint Vincent School will serve children with special needs in general education classes. (Policy 3010)
ACADEMICS
SCHOOL SCHEDULE
Grades K – 8
Monday – Thursday
- 8:10 a.m. Doors Open
- 8:15 a.m. Classes Begin
- 8:20 a.m. Attendance Taken
- 3:15 p.m. Dismissal
All Fridays and Early dismissals 12:30 p.m. (with the exception of the last day)
Note: The school is not liable for students on the playground prior to
8:10 a.m. or after 3:25 p.m. Students who are on the playground after school must have an adult actively supervising them. The supervising teacher at carline will send students who have not been picked up to extended daycare beginning at 3:25 p.m.
Pre-K Hours
Regular Schedule
Monday – Thursday Note: There are no Preschool classes on Fridays.
A.M. Session
- 8:10 a.m. Doors Open
- 8:15 a.m. Class Begins
- 8:20 a.m. Attendance Taken
- 11:20 a.m. Class Ends
P.M. Session
- 12:10 p.m. Doors Open
- 12:15 p.m. Class Begins
- 12:20 p.m. Attendance Taken
- 3:15 p.m. Class Ends
Early Dismissals
A.M. Session
- 8:15 a.m. Class Begins
- 8:20 a.m. Attendance Taken
- 10:15 a.m. Class Ends
P.M. Session
- 10:30 p.m. Doors Open
- 10:35 p.m. Class Begins
- 10:40 p.m. Attendance Taken
- 12:30 p.m. Class Ends
Academic Expectations
For a student to continue in attendance at Saint Vincent de Paul School, the student must:
- Reflect effort and motivation to achieve academic progress suitable to his or her capacity
- Reflect maturity in social behavior appropriate to his or her age
- Follow the behavior standards of the school
- Maintain regular attendance.
Saint Vincent’s parents/guardians in partnership with the school must:
- Support the school’s philosophy and staff
- Cooperate with teachers and the administration
- Participate in the child’s academic, social, and spiritual development
- Reinforce the disciplinary policies and procedures of the school
Curriculum
St. Vincent de Paul School, as prescribed by the Diocese of Salt Lake City, uses the Common Core National Standards for English Language Arts, the Utah Core State Standards for Math, the Next Generation Science Standards for Science, and the Diocesan Curriculum Standards for Religion, Social Studies, Technology, Fine Arts, Health, and World Languages.
Religion for Non-Catholics
The primary purpose of Saint Vincent de Paul School is to further the message of Jesus Christ. Non-Catholic students are welcome at Saint Vincent de Paul School and are expected to adhere to Catholic religious teachings and practices within the school. All students are invited to pray with the class, attend Mass, pass religion courses, and promote the moral and spiritual climate of the school.
Homework
Homework is integral to the academic program at Saint Vincent de Paul School. All students receive homework on a regular basis. Generally, homework is not assigned on the weekend, with the exception of projects which extend over a long-period of time. The amount and regularity of homework is left to the discretion of the individual classroom teachers. Families are asked to provide a proper environment for their children to complete their homework. Teachers may require a student to stay in from recess and/or stay after school in order to complete work or receive tutoring. The school encourages parents to communicate with the teacher(s) if their student is regularly going beyond the homework time guidelines and it is having a negative impact on them or their perspective on school. Teachers are willing to adjust homework to better fit the needs of the student.
Grades K: Guidelines - 10 minutes per day, Monday-Thursday
Grades 1-8: Guidelines - 10 minutes per day per grade level, Monday-Thursday
Academic Honesty
St. Vincent de Paul Parish School wants to educate a community of learners that create original work and content. To achieve this, we reflect upon the mission of the school and encourage a policy of academic honesty. Academic honesty creates a climate of learning and integrity. It prepares students to cultivate their mind and relationships. It reflects positively on its learners and the school. To achieve this, the school has adopted the following policies and procedures:
Academic dishonesty is considered to be a serious offence, as it has serious outcomes and consequences for the student and the school
Definition of Academic Dishonesty
Academic dishonesty is any type of cheating or fraud that occurs in relation to a formal academic exercise. (Webster’s’ On-line Dictionary, 2018) It can include, but is not limited to plagiarism, fabrication, deception or cheating.
To help our learners, we will provide instruction on the types of academic dishonesty that can occur, and how to avoid them. Listed below are a few of the types of academic dishonesty we have identified
- Plagiarism: “To steal and pass off (the ideas or words of another) as one’s own: use (another’s production) without crediting the source. (Webster’s Online Dictionary, 2018)
- Cheating: to use unfair or dishonest methods to gain advantage, for example on a quiz or test.
- Copying: passing off another student’s work, or answers, as one’s own.
Penalties
- Appropriate penalties for acts of academic dishonesty include, but are not limited to:
- Reduction in the grade for the work
- No credit for the assignment, quiz, test, or other work
- Teacher’s request for the student to resubmit the work for reduced credit
- Office Referral.
- Parent contact.
Record Retention
In cases of academic dishonesty, a record will be retained. Further instances of academic dishonesty will be considered on an individual basis, and may result in further interventions and/or suspension.
Academic Honesty Procedures
When academic dishonesty is suspected the teacher and student may expect the following steps to be followed:
- As soon as academic dishonesty is suspected, the teacher should approach the student and discuss the assignment, assessing the student’s understanding of the work’s learning objectives. If the allegation of academic dishonesty on the assignment is determined to be accurate, the teacher should weigh the evidence and determine an appropriate penalty.
- The teacher notifies the administration of the allegation.
- The teacher notifies the parent(s)/guardian(s) of the allegation
- The teacher may request a meeting with the student and administration.
- The teacher imposes the penalty, and informs the student, parent(s)/guardian(s) and the administration.
Outcomes
If, after discussing the incident with the student, the teacher determines that there was no violation, the incident is dropped without further action.
If the student admits to academic dishonesty, the rest of the procedure will be followed.
Standardized Testing
Students in grades K-8 take the STAR reading and math assessments five times each year. Students in grades K-6 take the DIBELS reading and math tests three times each year. Students in grades 2 through 8 take the Assessment of Religious Knowledge (ARK). Results help families and teachers determine students’ academic strengths and weaknesses. Teachers and administrators analyze the results of the assessments then plan for instruction.
Grading Scales
Report cards are issued quarterly. The Middle School issues mid-quarter progress reports in addition to report cards. Families and students are encouraged to check grades on Ren Web regularly. Teachers will record test and assignment scores within one week of the due date, two weeks for projects. If a teacher is concerned about a child’s grade, s/he will notify a parent/guardian by phone, note, or email at least once each quarter in which the concern is taking place.
Grades K - 5
Indicates how a student compares with grade-level standards:
M = Meets Standards
A = Approaching Standards
N = Needs Intervention
U - Unable to Assess
Grades Middle School
A 95-100 Excellent C 75-78 Satisfactory
A- 92-94 C- 71-74
B+ 89-91 D+ 69-70
B 86-88 Good D 67-68
B- 83-85 D- 65-66
C+ 79-82 F Below 65 Failing
Retention / Promotion
If, in the school’s judgment, a student has not mastered the necessary academic skills or lacks the emotional maturity to advance to the next grade level, Saint Vincent de Paul School reserves the right of retention in grades pre-k and kindergarten. Retention is done only after careful consultation with parents/guardians and when other remedial efforts have been exhausted. In other grades, a student may not be invited to return if the administration and teacher(s) believe that the student is not ready for the next grade level and all available interventions have been exhausted.
Parent/Guardian-Teacher Conferences
Saint Vincent de Paul School reports student progress to parents/guardians two times each year. It is highly encouraged that parents/guardians attend both conferences.
Tutoring
Teacher recommendations for tutoring must be approved by the administration. No teacher may accept pay for tutoring a pupil from his/her class during the academic year. In rare instances, an exception may be approved by the administration.
Student Cumulative Records
Full and accurate cumulative records of each student’s attendance and academic progress are kept on file permanently. Only authorized personnel may have access to these records. Parent/guardian wishing to see their child’s cumulative records should request an appointment. Such arrangement ensures that a qualified person will be available to answer questions and interpret the recorded data. When a pupil transfers from one school to another a student withdrawal slip is issued and the school from which the student transfers keeps the permanent record and sends the original health records, as well as copies of grade transcripts, test results, and attendance records when requested by the new school.
Non-Custodial Parents
Saint Vincent de Paul School abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order to the contrary, the school will provide the non-custodial parent access to academic records and other school-related information regarding the student. If there is a court order specifying that there is no information to be given, it is the responsibility of the custodial parent to provide the school with an official copy of the court order.
POLICIES AND PROCEDURES
DISCIPLINE
Introduction
The school’s discipline policies center around this SLE: Students are Active Christians who show their love for God by, “Treating others and themselves as valued children of God.” Any action that goes against this goal will result in an intervention by the school staff. The school also recognizes Safe, Kind and Helpful behaviors as the basic foundation of its discipline system.
Discipline Philosophy
The discipline policies at Saint Vincent de Paul School are established to cultivate the mind and the heart. They also strive to create a safe and fair environment for all students. Saint Vincent de Paul School has high expectations and standards for its students. The challenges the school presents are deliberate and intended to help students become mature, responsible, and conscientious individuals who exemplify the values and ideals of the school’s patron, Saint Vincent. We believe that learning, experiencing, and accepting consequences for inappropriate behavior are essential for the formation of a student’s social, moral, and spiritual character. Anyone interfering with the rights of another must accept the consequences of his/her behavior. Guiding and correcting children is an integral part of our discipline procedure. Families have the right to expect a quality education within a setting of Christian values.
The following principles are the basis for our discipline policy:
- Children have the right to an education in positive and safe surroundings.
- Teachers have the right to an environment conducive to learning.
- Staff members have the right to carry out their duties in an atmosphere of respect.
- Administrators have the right to expect cooperation from families, students, teachers, and staff.
For a student to continue in attendance at Saint Vincent de Paul School, the student must:
- Reflect maturity in social behavior appropriate to his or her age
- Follow the behavior standards of the school
- Maintain regular attendance
Saint Vincent’s parents/guardians in partnership with the school must:
- Support the school’s mission, discipline policies, and philosophy
- Cooperate with teachers and administration on disciplinary matters
- Participate in the child’s academic, social, and spiritual development
Behavior codes and guidelines are enforced during school hours, on school property, for any school sponsored or school related event. Behavior codes and guidelines may also be enforced for conduct outside of school property and/or school hours that is damaging to the reputation or contrary to the values of the school, student body, or Catholic community. This includes, but is not limited to, text messages, postings to websites such as Facebook, Twitter, Instagram, YouTube, etc., and other digital media.
Behavior Guidelines:
A multi-tiered behavioral framework is in place at St. Vincent de Paul Parish School. It is based in the Catholic tradition of restorative justice. Data and evidence show that an approach to behavior and discipline through restorative practice leads to improvement in behavior and academic outcomes. It improves school climate, prevents problem behavior, increases learning time, promotes positive social skills, and delivers effective behavioral interventions and supports.
Positive Behavior Check-ins:
- HEARTS: These Check-ins are called “St. Vincent’s HEART” forms. Teachers will recognize a student for following school-wide and classroom expectations and rules. They will also recognize students who practice the charism of charity, as modeled by Christ and St. Vincent de Paul. When a teacher recognizes a student for these behaviors, the teacher will fill out a “St. Vincent’s HEART” form. This form will be displayed in the hallway and sent home at the end of each quarter.
- VICTORIOUS VIKING: The school also recognizes student achievements through the Victorious Viking Award. This award recognizes positive behaviors, academics, SLE achievements, etc... They are given at the teacher's discretion, but other faculty and staff can nominate students based on positive interactions. These nominees are recognized by members of the A Team on a visit to the classroom. Their behavior is recognized and reinforced in front of the classroom community. They pick a prize and have a picture taken. The A Team will share the picture digitally to the teacher. The teacher should forward the picture and a description of the behavior to the student's parents via email.
- VIKING HELMET AWARD: The school recognizes special achievements in behavior with the highly coveted Viking Helmet Award. This award is bestowed upon individuals who demonstrate exceptional behavior that transcends traditional expectations in the realms of kindness, helpfulness, and safety. This award celebrates those whose actions and attitudes embody persons of St. Vincent, St. Louise de Marillac and Christ through compassion, community support, and a commitment to ensuring the well-being of others. Nominations can be submitted by anyone who has witnessed the nominee's exceptional behavior. A short description of the nominees behavior must be completed, highlighting specific instances of kindness, helpfulness, and safety. The school A Team reviews all nominations and selects the most deserving individual based on the outlined criteria. Following a celebration of the weekly school mass, the recipient is honored in the presence of peers, leaders, and community members and receives a 3D printed Viking Helmet
Minor Behavior Infractions:
These behaviors should be managed within the classroom. The teacher should use classroom consequences, and complete a Check-in Report. If the student receives 4 Check-in Reports for the same behavior in a quarter, then the teacher should complete an Office check-in that student.
Minor Behavior Infractions include, but are not limited to:
- Calling Out
- Classroom Disruption
- Refusal to Follow a Reasonable Request (Insubordination)
- Put Downs
- Refusing to Work
- Inappropriate Tone/Attitude
- Electronic Devices
- Inappropriate Comment
- Foul Language
- Dress Code
The process for Minor Behavior Check-ins as follows:
Minor Behavior Check-in 1:
- The teacher and student dialogue about and reinforce the desired behavior expectation.
- The teacher fills out a check-inform.
- The parent may be contacted if the teacher deems it necessary.
Minor Behavior Check-in 2:
- The teacher and student dialogue about and reinforce the desired behavior expectation.
- The teacher fills out a check-in form.
- If the referral is a repeated behavior, the teacher may choose to contact the parent.
Minor Behavior Check-in 3:
- The teacher and student dialogue about and reinforce the desired behavior expectation.
- The teacher fills out a check-inform.
- If the referral is the same behavior repeated a third time, the teacher will contact the parent.
- The teacher may also choose to consult with parents, colleagues, or administration.
Minor Behavior Check-in 4:
- If a student repeats the same behavior a fourth time, the teacher will fill out an office check-in.
The administration and faculty believe in utilizing natural consequences. Part of those natural consequences often include some processing with an adult. The administration reserves the right to ask a student to process through their lunch period.
Office Discipline Check-in:
This form is completed upon the reception of a fourth Check-in Report for the same Minor Behavior Infraction in one quarter. This referral will occur during non-academic time. An immediate office referral should also be made if the problem behavior a) interferes with on-going education of others, b) threatens safety, or c) is of a severity requiring an extended intervention (e.g. more than 1 minute). The student will be seen in the Main Office and an administrator will determine and follow through with the consequencing. The administrator will also provide the classroom teacher and parent/guardian with feedback.
Office Managed Behaviors include, but are not limited to:
- Fighting or Aggressive Physical Contact
- Chronic Minor Infractions
- Aggressive Language (Threat of physical or emotional harm)
- Offensive Language (the use of racial, sexual, ethnic slurs, etc…)
- Repetitive Foul Language
- Harassment of Students or Teachers
- Smoking
- Vandalism
- Alcohol
- Drugs
- Weapons
- Gambling
- Cheating
- Not with Class During Emergency
- Leaving School Grounds, or Assigned Areas
At St. Vincent de Paul Parish School, the safety and well-being of our students and staff is our highest priority. We believe every child deserves to learn in an environment where they feel secure and respected.
As part of this commitment, we want to share our protocol for situations when student behavior moves beyond typical rough play and enters the realm of violence. While we recognize that children may sometimes play energetically or act impulsively, there is an important distinction between rough behavior and violent actions. When behavior becomes unsafe or crosses into violence, our responsibility is to respond quickly and consistently.
In these cases, our protocol requires that the student be referred immediately to administration. Depending on the severity of the incident, this may include contacting families and, when necessary, sending the student home. These measures are not punitive, but rather are designed to protect the safety of all students, give space for reflection, and ensure that we address the behavior in a supportive and constructive way.
We value your partnership as we work together to reinforce safe choices at school and at home. Thank you for trusting us with your children and for helping us maintain a safe, nurturing environment for every student.
Severe Offenses to the HEART Program
The following behaviors do not follow the expectations of St. Vincent de Paul as a safe, kind and helpful school. It also does not contribute to a safe, respectful, Christian environment and will not be tolerated:
- Bullying
- Causing physical harm (fighting, throwing objects, using or distributing drugs, weapons, etc.)
- Causing psychological harm or fear (intimidation, threats, bringing weapons, etc.)
- Using derogatory terms, such as the N word or others like these that are deemed to be highly offensive to the inherent dignity of every human, or participating in discriminatory acts against others, will result in a suspension. Continued use of highly offensive words or discriminatory treatment will result in expulsion.
- “But any kind of social or cultural discrimination in basic personal rights on the grounds of sex, race, color, social conditions, language or religion, must be curbed and eradicated as incompatible with God’s design.” (Gaudium et Spes)
- Using a tone or gesture of disrespect that is abusive (profanity, harassment, etc.)
- Showing disrespect to adults or authority (insubordination, unwillingness to follow established rules, etc.)
- Showing disrespect for property (vandalism, theft, etc.)
- Demonstrating irresponsible behavior (being unreasonable, repeated violations, unwillingness to follow established rules, etc.)
- Being dishonest (lying, cheating, etc.)
- Other inappropriate behavior not described above
Threat to School Safety
Any student who acts in such a way that the administration finds to be harmful, is perceived to be harmful, or threatens the safety of him/herself or any other person in the school building, or is in possession of, or brings onto school property, any article or substance that may endanger him/herself or any other person in the school building will be suspended immediately and may be subject to expulsion. Any violation of the Safe Schools Act of the City of Salt Lake allows the school to report such violations to the police.
*Note: This policy includes as an unsafe “substance” any narcotic, tobacco, smokeless/combustible/electronic cigarettes, alcohol or other drugs, or any object such as knives, laser pointers, etc. that could cause harm to students, or could be perceived to cause harm. These unacceptable items will be confiscated by the administration and will not be returned.
Bullying/Harassment by Students
Bullying or harassment by a student is defined as a pattern of habitual abuse toward another student or students. As our mission states, all people in our community are valued children of God, and as such, deserve to be treated with dignity. Saint Vincent School recognizes that bullying/harassment of any kind has a negative effect on school climate. Students who are isolated, intimidated, and fearful cannot give their education the focus and attention they need for success. Every student has the right to an education and to be safe around school.
Because of the Christian climate and Catholic culture in Saint Vincent School, harassment of any kind will not be tolerated. Occurrence can be on or off campus, within or outside the school day, during a school activity, or on free time. Immediate and appropriate disciplinary action will be taken whenever it is determined that a violation of this policy has taken place. The intervention and consequences will be according to the nature and severity of the incident(s) or situation(s). However, in every case, the following actions are taken:
1. If the bullying/harassment is unknown to the parents (of all students directly involved), they are notified by the teacher or administration.
2. The teacher or administration interviews the students involved individually.
3. The teacher or administration interviews the main students involved together.
4. The teacher, administration, and possibly the Counselor discuss the appropriate actions and consequences.
5. The teacher or administration informs the parents of the victim(s) and the parents of the person(s) doing the bullying/harassing of the events.
6. The teacher or administration provides appropriate follow-up.
Parents/guardians are asked to notify the teacher or administration immediately if they suspect a student is being bullied or harassed or is bullying or harassing others. Parents/guardians can do this via email or phone.
Search and Seizure
The principal, assistant principal, and/or pastor of Saint Vincent de Paul School and/or their designate retain the right to search a student’s person, possessions, phone contents, desk, locker, Chromebook/laptop, and/or seize possessions at any time without notice. This will only be done if there is reasonable suspicion of wrongdoing.
Speech and Publications
Saint Vincent de Paul School has the right to determine what is appropriate in school and at school-sponsored or school-related activities or events with regard to verbal or written expression. The school also reserves the right to control all publications that directly or indirectly pertain to school or school related issues.
Students who post or publish derogatory or defamatory statements about the school, its staff, fellow students or families are subject to suspension or expulsion. Parents who publish on the internet or otherwise, derogatory or defamatory statements about the school, its staff, fellow students, or families are reminded to use the school’s resolution process discussed in this handbook, and may cause their child(ren) to be excluded from the school.
Processing Time/Suspension/Expulsion
The principal, assistant principal, or their designate reserves the right to place a student on processing time, out-of-school suspension, home study, or in-school suspension for conduct deemed inappropriate and contrary to the philosophy of the school. Saint Vincent de Paul School will act to ensure a student’s right to be treated as Jesus would treat him/her, with just and fair treatment.
Expulsion would be an option when the student’s continued presence in the school may be judged detrimental to their own welfare or the welfare of others. Expulsion may result from lack of behavioral improvement or lack of parent/guardian cooperation on matters related to their child’s behavior. Expulsion may result from a single major disciplinary infraction, inside or outside of school. The principal and vice principal retain discretion in deciding such matters. The principal and vice principal may expel or suspend students for conduct inside or outside of school that is damaging to the reputation of the school. Possession of any object that could potentially cause bodily harm such as guns, knives, matches, etc. may be grounds for immediate expulsion.
In conclusion, not every possible situation concerning such matters as proper behavior is mentioned in these guidelines. Questions will arise that are not covered here or special circumstances may justify a course of action different from those listed in this handbook. The principal and vice principal reserve the right to waive and/or deviate from any and all disciplinary regulations for just cause at his or her discretion.
Student Withdrawal on Ground of Parent/Guardian Behavior
Normally a child is not to be deprived of a Catholic education or otherwise penalized for actions of parents/guardians. However, in the instance where parents/guardians detrimentally impact the school’s ability to effectively serve its students, the parents/guardians may be requested to remove their student from the school for any of the following reasons:
- Support the school’s mission, discipline policies, and philosophy
- Cooperate with teachers and administration on disciplinary matters
- Participate in the child’s academic, social, and spiritual development
Resolution Process for Parents/Guardians
- Parent/guardian contacts the teacher by email or by calling the teacher. The teacher will return your email or call, and schedule an appointment if necessary.
- After meeting with the teacher directly, if a resolution was not reached, the parent/guardian makes an appointment with the assistant principal and teacher.
- After meeting with the assistant principal and teacher, if a resolution was not reached, the parent/guardian makes an appointment with the principal.
- If a resolution still has not been reached, the parent/guardian may make an appointment with the pastor.
DRESS CODE
The dress code will be enforced during school hours. It may also be enforced for any school sponsored or school-related event. Interpretation of the dress code is at the discretion of the administration. You are required to purchase uniform items from Land’s End, Gap, Old Navy, Target, Costco (French Toast), Amazon, or at the St. Vincent’s HSA Used Uniform Sale.
Please note the following changes/clarifications to the dress code:
- There may be slight variations from one navy blue to another which may be allowed, but the school reserves the right to disallow particular pants, skorts, or shorts if we believe that the color deviates too much from the standard navy blue.
- This same standard applies to our red polo and light blue button-up shirts. We will disallow any color that deviates too much from our standard red and light blue.
- No skinny pants, leggings, or jeggings--Standard pants, skorts, and shorts only.
- No drawstrings
- St. Vincent Spirit Wear or logo sweatshirts may be worn over the uniform for student’s comfort
Preschool
St. Vincent navy blue sweatpants/shorts
Plain navy blue sweatpants/shorts
Plain navy blue skirts, skorts, jumper
St. Vincent white t-shirt
Plain red or white t-shirt
St. Vincent navy blue sweatshirt
Plain navy blue sweater
White, black, red, gray, or navy plain socks (socks must be visible above the shoe)
White, black, or navy tights or leggings
Sturdy covered shoes (No Sandals)
Elementary Girls (Grades K - 5)
Plaid jumper (only available through Lands End) *** 5th grade girls ONLY: Skirt or
Jumper with Polo Shirt ***
Peter Pan collar white, short or long sleeve shirt (can only be worn with jumper)
St. Vincent white or red, short or long sleeve polo knit shirt (can be worn with jumper)
White, black, red, gray, or navy socks (Socks must be visible above the shoe. They may have a visible logo, but designs deemed too elaborate are not allowed.)
White, black, or navy opaque, solid tights or leggings (no designs or cut-outs)
St. Vincent navy blue sweatshirt (optional)
St. Vincent logo navy blue sweater vest or cardigan– REQUIRED for full dress uniform
Navy blue uniform flat or pleated front shorts, or skorts (no shorter than mid-thigh)
Navy blue flat or pleated front pants
Elementary Boys (Grades K - 5)
St. Vincent white or red, short or long sleeve polo knit shirt
White, black, red, gray, or navy socks (Socks must be visible above the shoe. They may have a visible logo, but designs deemed too elaborate are not allowed.)
St. Vincent spirit wear sweatshirt (optional)
St. Vincent logo navy blue sweater vest or cardigan – REQUIRED for full dress uniform
Navy blue uniform flat or pleated front shorts (no shorter than mid-thigh)
Navy blue uniform flat or pleated front pants
Middle School Girls (Grades 6 - 8)
Plaid skirt (only available through Land’s End) – kick pleat, knee length (no shorter
than mid-thigh)
St. Vincent white or blue, short or long sleeve oxford shirt
White, black, red, gray, or navy socks (Socks must be visible above the shoe. They may have a visible logo, but designs deemed too elaborate are not allowed.)
White, black, or navy opaque, solid tights or leggings (no designs or cut-outs)
St. Vincent navy blue sweatshirt (optional)
St. Vincent logo navy blue sweater vest or cardigan - REQUIRED for full dress uniform
Navy blue uniform flat or pleated front shorts or skorts (no shorter than mid-thigh)
Navy blue uniform flat or pleated front pants
Girls may only wear a V-neck or scoop neck plain white undershirt. No writing or illustrations may be visible on underclothing.
Middle School Boys (Grades 6 - 8)
St. Vincent white or blue, short or long sleeve oxford shirt
White, black, red, gray, or navy socks (Socks must be visible above the shoe. They may have a visible logo, but designs deemed too elaborate are not allowed.)
St. Vincent navy blue sweatshirt (optional)
St. Vincent logo navy blue sweater vest or cardigan- REQUIRED for full dress uniform
Navy blue uniform flat or pleated front shorts (no shorter than mid-thigh)
Navy blue uniform flat or pleated front pants
Boys may wear a plain white V-neck or crew neck undershirt. No writing or
illustrations may be visible on underclothing.
Mass Dress
Mass Dress (described below) is required for all Masses:
- K – 5 Girls--jumper with peter pan or knit shirt, shorts, skorts, or pants, and
sweater vest or cardigan
Boys--pants or shorts, knit shirt, and sweater vest or cardigan
- 6 – 8 Girls--plaid skirt, shorts or skorts, oxford shirt, sweater vest or cardigan
Boys--pants or shorts, oxford shirt, and sweater vest or cardigan
Picture Days
Students at Saint Vincent de Paul School are required to wear their Mass Dress uniforms for school pictures.
Physical Education (Grades 6 - 8) Required
The Middle School PE Uniform must be purchased through the Main Office.
St. Vincent RED t-shirt
Solid navy blue or black athletic shorts (must reach to finger tips) or sweatpants
Any sturdy non-marking athletic shoe (see shoe section below)
Middle School students wear the P.E. uniform on free dress days as well. Students will be granted an alternative free dress day if this happens.
Shoes (Grades K - 8)
Shoes must be one of the following colors: predominantly black, white, brown, gray, red, or navy blue. Predominantly yellow, pink, orange, or green shoes may not be worn. Any sturdy non-marking shoes may be worn with the uniform, such as leather dress or athletic shoes. However, we recommend shoes that are built for play. (The P.E. teacher may have a child sit out of an activity if she feels that the shoe is not appropriate for her class.) No sandals, open toes or backless shoes are allowed due to safety concerns. Designs and patterns deemed too distracting by the administration are not allowed. No blinkers, neon/fluorescent shoelaces, jewels, roller shoes, sequins, etc. are allowed. Pictures, messages, or team logos are also not allowed on shoes.
If you are not sure whether or not a particular shoe is acceptable, please send a photo of the shoe to Mrs. Lambert (slambert@stvincents-school.org) or Mr. Green (ggreen@stvincents-school.org) for approval. The final decision on whether a certain type of shoe is acceptable rests with the administration.
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Additional Requirements (Grades K-8)
- Shorts should be worn under skirts or jumpers (example - bike shorts) but cannot show below the skirt or jumper.
- Uniforms must have no rips or other damage.
- All buttons on one’s shirt except the collar button must be fastened.
- It is recommended that all items of school clothing be clearly labeled with the student’s full name.
- Please make sure clothing is properly sized. No baggy shorts, pants or oversized shirts may be worn. Pants must be worn at waist level.
- Middle School students should tuck in shirts at all times, except during recess and P.E.
Purpose: These elements of the dress code exist because the school wishes to create and maintain an equitable and safe educational environment that allows student focus to be placed on instruction and learning:
- Temporary Tattoos/Drawings:Students may not have temporary tattoos or drawings of any kind on their skin or clothes.
- Hair: Students’ hair must not block one’s eyes or distract the student or others. The hair should be its natural color (dye-free and not intentionally bleached). No designs, lines (other than a natural part line), or pictures may be shaved into a student’s hair. A student may be asked to cut, adjust, or re-dye his/her hair if the administration believes that the student’s hair does not conform to the aforementioned guidelines. Once a parent/guardian has been alerted to the student’s hair not being in compliance, the hair must be in compliance before the student is allowed back to school. A grace period may be granted by the administration. Please make sure that your child's hair is in compliance with these rules by the start of school on August 12.
- Hats & Hair Accessories: Hats are not to be worn in school. However, hats may be worn on free dress days and spirit days. It is the teacher’s discretion as to whether or not the hat may be worn in the classroom. Hair accessories may not distract the student or others. A student may be asked to remove the hair accessory if the teacher or administration believes that it is a distraction to the student or others.
- Jewelry: Appropriate jewelry, such as post earrings (no dangling earrings), watches, necklaces with crosses, or religious medals may be worn. One earring per ear is allowed. No other piercings may be worn. No rings or bracelets are allowed.
- Make-Up & Fingernails: Make-up is not allowed. Artificial nails, including but not limited to press-ons, acrylic and gel nails, are not allowed for safety and distractibility reasons. Light pink or clear nail polish is allowed for all students.
- Contact Lenses: Prescription contact lenses are allowed, but should reflect the eye’s natural color.
- Identification: It is recommended that all items of school clothing be clearly labeled with the student’s full name.
- Proper Size: No baggy shorts, pants or oversized shirts may be worn. Pants must be worn at waist level.
- Shirts: Middle School students should tuck in shirts at all times, except during recess and P.E.
Spirit Dress Days
Shorts or pants, with an approved St. Vincent de Paul Parish School shirt are always allowed on Spirit/Free Dress Days. Socks must be worn and sandals are not permitted. No make-up may be worn, and nail polish should follow the school policy. Garments may not be ripped, have holes, or have any other type of significant damage. Hats may be worn, but it is the teacher’s discretion as to whether the hat may be worn in the classroom. The final decision regarding a student’s compliance with the spirit dress policy rests with the administration. If the administration deems a student’s clothing to be non-compliant with the spirit dress policy, a parent/guardian will be called. If the parent/guardian cannot bring replacement clothes, the office staff will attempt to provide a uniform or replacement clothes for the student.
Free Dress Days
Shorts, pants, button-down shirts, polo shirts, sleeveless shirts, and t-shirts are permitted on free dress days. Other garments must receive administrative approval. Please contact Sarah Lambert (slambert@stvincents-school.org) or Gary Green (ggreen@stvincents-school.org) Socks must be worn and sandals are not permitted. No make-up may be worn, and nail polish should follow the school policy. Garments may not be ripped, have holes, or have any other type of significant damage. Hats may be worn, but it is the teacher’s discretion as to whether the hat may be worn in the classroom. Free dress should always be modest and not reflect any messages or images that are inappropriate for our school environment. If a student forgets to wear free dress, s/he must wear the uniform correctly.
The final decision regarding a student’s compliance with the free dress policy rests with the administration. If the administration deems a student’s clothing to be non-compliant with the free dress policy, a parent/guardian will be called. If the parent/guardian cannot bring replacement clothes, the office staff will attempt to provide a uniform or replacement clothes for the student.
TUITION PAYMENT
- Tuition is withdrawn from your bank account through automatic withdrawal on the date specified by your tuition contract from July through May. Statements are available through your FACTS account.
- If funds are not available in your bank account on the date specified on your tuition contract, a $35 late fee will be added to the withdrawal from your account when it is attempted again. If you do not keep your tuition payments up to date your child may not be allowed to continue attending school.
- In the event of unforeseen circumstances that create a hardship in meeting your tuition obligations, please do not hesitate to contact the principal.
- All tuition and fees must be reconciled from the current year before registering for the upcoming year.
- In the event of non-payment your account will be turned over to a collection agency. Any collection fees, court costs and attorney fees will be your responsibility.
Diocesan True-Cost Tuition and Fees
Diocesan True-Cost Tuition/Needs Based Tuition Aid has been adopted as the model for financial support for Catholic schools in the Diocese of Salt Lake City. This model takes into account the true cost of education for each child. (See below for an exception to the one tuition rate.) We base our general fee amount on the true cost of textbooks, standardized testing, diocesan student fees, field trip fee, party fund, summer math book, yearbook, and software licenses.
Need-Based Tuition Assistance
Special consideration is given to families who are unable to pay the full cost of tuition and fees. No student should be excluded from a Catholic school for financial reasons. Each school determines the amount of money available for tuition aid. This is reported in the budget and financial reports. Applications for tuition assistance are processed by FACTS. Based on the information provided and the funds available, the administration determines the amount of tuition assistance for each family.
GENERAL POLICIES
Drop-Off and Pick-Up
For supervision and liability reasons, families may not drop off students before 8:10 a.m., and must pick up students before 3:25 p.m. Students found on the property outside these times will be escorted to the Extended Day Facility. The first time a child is escorted to Extended Day, there will be no charge, but any time thereafter, the family will be charged the appropriate Extended Daycare fees.
Students who are on the playground after school must have an adult actively supervising them. Students who have extracurricular activities on campus after school are not allowed to wait in the gym or elsewhere unsupervised. Unsupervised students waiting for extracurricular activities to begin will be escorted to the Extended Day Program.
Extended Day Program
Students who are going to Extended Day must go straight to the Extended Day facility after school and may not go to the playground first. Attending Extended Daycare is a privilege. Therefore, students who have repeated discipline issues there may not be allowed to attend. A parent/guardian (or the person they have designated to pick up their child) is required to walk down to Extended Day and sign out the child in person. Families are asked to arrive by 6:00pm to pick up their children. If a parent/guardian is late picking up a child, a fee of $5 per minute will be charged for every minute after 6:00 pm until 6:05pm. After that, the fee will be $1 per minute.
Traffic Regulations
Directions for dropping off and picking up students is published on the school website as well as in the back-to-school Blast email.
- The speed limit in the parking lots is 5mph. Please abide by this religiously.
- Exercise extreme caution when backing up.
Families/Volunteers/Visitors
Upon arrival, all visitors must report to the school office, and sign in, before proceeding through the building. Family members are asked not to enter the hallway or classrooms before or after school unless they have an appointment.
Change of Address / Phone / Email
Parents/guardians are to report any change of residence, phone numbers, or email to the office immediately. Changes in parental custody or guardianship also need to be updated as soon as possible.
Absences
Regular attendance has a direct correlation to learning and achievement. Parents/guardians are urged, therefore, to send their student to school, except in the case of illness or emergencies. If a student is absent, a parent/guardian is required to email the school at absent@stvincents-school.org by 9:00 a.m. A note or email stating the reason for the absence must accompany the student on the day the student returns to school. Illness or family emergencies are considered excused absences. All other absences including vacations are considered unexcused absences. It is to the teacher’s discretion whether or not to provide make-up work or make-up tests for unexcused absences. Students who miss 10 days or more per quarter may receive an alternative report card for that quarter. This includes excused or unexcused absences. Excessive absences may prevent a child from being promoted to the next grade.
For excused absences students will be allowed two days to complete and return assignments if they are absent one day. (i.e. The student is absent on a Tuesday, so the homework is due the following Thursday. The student is absent Friday, so the homework is due Monday.) For any other length of absence, a reasonable amount of time (as determined by each teacher) will be given to complete the work.
It is recommended that medical and dental appointments be scheduled outside of school time. When it is absolutely necessary for your student to be excused from school, a note or email must be sent to the student’s teacher on the day of the appointment. Parents/guardians must proceed to the office and sign the student out before the student leaves the premises. In order for a student to be released to anyone other than a parent or guardian during school hours, a note or email must be sent to the office.The office staff will check the unknown persons’ ID.
Tardiness
Being on time to school is important in allowing each student to get off to a good start each day. Entering the classroom after school has begun is disruptive to the entire class and interferes with the teacher’s lessons.
Students who arrive after 8:20am must check in at the front office before going to class. Students arriving after 10:00 am are marked half a day absent. In grades K-8, teachers will send an email to the parent/guardian at 3 tardies in one quarter. This email will state that at 4 tardies in the same quarter, the assistant principal will contact the parents/guardians about the tardies. The note will also state that at 5 tardies in the same quarter, the principal will contact the parents and further consequences may be given out.
Academic Eligibility for Athletics
A participant may be suspended from CYO activities (practices and games) if s/he is not meeting school behavior or academic standards. The decision to suspend a participant and the duration of the suspension will be made at the administration's discretion.
Bicycle Safety
Bicycle helmets must be worn to and from school and students should walk their bicycles once they arrive on school grounds. Bikes must be put in bike racks and locked.
Animals
Prior to bringing any animal inside the school building, permission must be granted by the school administration. Dogs outside and inside the school must be on a leash at all times.
Lost and Found
All books, school bags, lunch boxes, and items of clothing should be clearly marked with the student’s first and last name. Any article found at Saint Vincent de Paul School should be turned in to the main office. Lost and found articles are placed in a container in the school. Items not claimed by the end of each semester are donated to a local charity. The school cannot assume responsibility for valuables brought from home.
Security Camera Footage
For the safety of the community, surveillance cameras are located throughout school buildings. The footage taken is to be used at the discretion of the administration. Permanent records are not kept, and the footage is regularly erased. Parents/guardians do not have access to this camera footage.
School Directory
The school directory is available through Renweb. You can opt out at the time of enrollment.
Lockers - Middle School
Student lockers are available for 6th, 7th, and 8th grades. Students will be fined for damages to the locker. Students are not allowed in other lockers. Lockers are school property. The principal or his/her designate may search the contents of any locker with or without cause.
Birthdays
A child may bring in a treat or something such as stickers or pencils for classmates on her/his birthday (or half-birthday if celebrating a summer birthday) as long as the cost does not exceed $1 per student. Please check with your child’s teacher before bringing in any food or drink as many students have allergies and other dietary restrictions.
No invitations to private birthday parties may be distributed at school unless they will be distributed to the entire class, or to all of the boys or all of the girls in the class.
Field Trips
Field trips are carefully selected to enhance the educational offerings of the school. They are considered a privilege that may be denied to students for failing to meet the academic or behavioral expectations of the teacher or administration. Families have the right to prohibit their child from participating in any field trip. If families want their child to participate in a field trip, they must complete the Diocesan Field Trip Permission form.
Student Telephone Use
At the teacher’s discretion, students will use the classroom phone to call a parent/guardian for forgotten items or other questions unrelated to sickness. Students should only use the Main Office telephone for medical or other serious reasons. Arrangements for transportation must be made prior to arrival at school.
Cell Phones/Smart Devices
Cell phones or other smart devices, including Smart Watches, that can access the Internet, receive communication, or in any way distract the student or others must remain in students’ backpacks during school hours, always be in the off position, and may not be used inside the school building or other school/parish facilities at any time (Exceptions may be made by faculty, staff or administrators.) Students may use cell phones or other smart devices outside on school grounds after school is finished. If a student violates the cell phone/smart device policy, the device will be taken and given to the assistant principal. Only the student’s parent/guardian may retrieve the device. If the device is taken a second time, only the student’s parent/guardian may retrieve it, and the student is no longer allowed to bring the device to school. A third infraction could result in suspension. Inappropriate/illegal use of cell phones/smart devices will be dealt with in the same manner as other serious discipline issues.
TECHNOLOGY POLICIES & PROCEDURES
Chromebook Expectations for Grades 2-5
Students at St. Vincent de Paul Parish School are fortunate to have the opportunity to use a personal chromebook/device to access educational materials that will support the learning process. Students have also been assigned a Google account that will allow them to utilize educational tools and applications that will further their learning processes and develop skills in technology that will benefit them in high school, careers, and college. To ensure that students are using these tools and skills to benefit their education, the faculty and staff have set the following expectations in addition to the Acceptable Use Policy shared and agreed to during the start of the school year. These expectations apply to the classroom, homework lab and Extended Day Program.
- Students should only use their Chromebooks to support educational objectives, while on campus and in the classrooms of St. Vincent de Paul Parish School. Students are not allowed to visit websites, register for non’-academic materials/content, listen to music or play games that are not expressly permitted by an instructor for educational purposes.
- Students are only allowed to use their accounts to communicate for educationally appropriate purposes. They should not utilize email as a messaging system with other students.
- Students are not allowed to use translating programs unless given express permission by their language teacher.
Chromebook User Agreement
1.Students will be provided with a Chromebook to use in school when deemed appropriate to support educational tasks.
The Chromebooks are being used to enhance the educational experience at Saint Vincent de Paul. If a student forgets the Chromebook, he/she will be unable to participate fully in that day’s activities in the classroom. If the Chromebook is lost, stolen, or damaged it is the responsibility of the student/parents to replace or repair the device in a timely manner.
2. Students will charge the Chromebook when it is returned to its docking station to ensure the battery is fully charged for its next use.
3. Students will not leave the Chromebook unattended.
Students should never lend their Chromebook to another person, harshly use or slam their own, or another student’s device. Failure to treat the device appropriately will result in loss of privileges and other consequences..
4.Students will carefully transport their Chromebooks to school every day in a durable case.
5.Students will use the Chromebooks in a responsible manner.
Students should not use the Chromebook in an area where food and drink are present. Spilling any sort of food or drink on the Chromebook could permanently damage it.
The Chromebook should only be used on a flat surface where it will not fall to the ground or damage the screen. Care should be taken to always have the Chromebook in an environment where it can be operated safely. Chromebooks should not be placed on top of soft items like pillows or blankets which could cause the Chromebook to overheat.
Screen damage is the primary cause of damage to Chromebooks. Students slamming or handling a chromebook inappropriately can cause the device damage. The school recognizes that there is a difference between normal wear and tear and damage caused by student misuse. Any damage that occurs due to misuse or negligence of the school-owned device will result in the parent/guardian paying for the replacement cost of the entire chromebook.
The Chromebook screen is glass and is vulnerable to cracking. Never place heavy objects on top of the Chromebook, and never drop your Chromebook. The Chromebook can be cleaned with a soft, slightly water-dampened, lint-free cloth.
Avoid applying liquids to the Chromebook. Avoid getting moisture in the openings. Do not use window cleaners, household cleaners, aerosol sprays, solvents, alcohol, ammonia, or abrasives to clean the Chromebook.
Avoid using any sharp object on the Chromebook. Various TikTok and other viral challenges encourage students to stick sharp objects into various ports on the Chromebook. The school cannot discourage this behavior enough. Possible consequences are shorting out the computer, fire and explosion.
6. Students will abide by all copyright laws.
Copyrighted material is protected by law. Any use of copyrighted material should be appropriately noted in any school work. Please check with a teacher if you have any questions about using copyrighted material or how to give credit for use of any copyrighted material.
Academic honesty and integrity is paramount in the school. Students found using generative AI, plagiarizing, or using another person’s work as their own are in violation of the Academic Honesty Policy of the school, and will be consequenced accordingly.
7. Students will use the Chromebook for educational purposes.
While at school, students will use the Chromebooks and their school accounts in support of the educational curriculum. The Chromebook may be confiscated at any time for abusive or inappropriate conduct related to its use. Attempting to bypass the filter at school, using a personal account while at school, or using the Chromebook for non-educational purposes while at school is prohibited, unless permission is granted by a teacher. At home, it is the responsibility of the parents or guardians to ensure that the Chromebooks are being used appropriately. The school offers a parent GoGuardian Account to support parents in this role. Please contact asloan@stvincents-school.org to enquire further about this system.
8. Students will abide by school Internet safety standards.
Students will not give out personal information, such as name, address, photo, age, or other identifying information on the Internet, nor will students misidentify themselves during online communication in an attempt to avoid detection for any misbehavior or rules violation. Giving out personal information on the Internet can be dangerous. Passwords and logins should remain confidential. Students should not share files except for school related projects or assignments. Policy settings are preconfigured on all Chromebooks and are managed by the Administration.
In keeping with our goal to prepare students for college and professional settings, student accounts should abide by professional standards. Therefore, the school asks that students not change the name attached to your account, or use images within the account icon. The finding and changing of these settings during the course of the day deters students from responsible time management. The school also asks that the cursor remain as it is originally set.
9. Students must abide by parental guidelines when traveling with or using the Chromebook at locations other than school.
We are relying on parents/guardians to be the best judges of where and how their child may use the Chromebook. It is the parents who bear the financial responsibility for any damage or loss of the Chromebook.
10. Students are responsible for any and all damage/repairs to Chromebook.
Since the Chromebook is owned by the student and not Saint Vincent, any and all repairs must be made at the owner’s expense. Insurance options are available for purchase to cover loss, damage, or repairs. A loaner device may be made available to the student while the student’s Chromebook is getting repaired.
11. Students should not leave the Chromebook in their lockers overnight.
There may be people using the facility after school hours and the Chromebooks cannot be guaranteed secure each night. Students will report loss/theft of the Chromebook to their parents/guardians, Administration, and proper authorities immediately. Each Chromebook has a unique identification number and at no time should the numbers or labels be modified or removed. This identification number will be needed if the device is lost or stolen, and for some repairs.
12. The student will use the Chromebook Camera & Microphone for approved use only.
The Chromebook comes equipped with audio and video recording capabilities through a built-in microphone and camera. All electronic recordings created with the device must comply with school policies and State and Federal laws. Use of the Chromebook in a manner that violates Saint Vincent policy may result in revocation of the device and further disciplinary action. Therefore, electronic recordings obtained with the Chromebook may not be shared, published, or rebroadcasted for any reason by the student without permission from the school. Furthermore, users of the Chromebook should be aware that State and Federal laws in many instances prohibit secret or surreptitious recording undertaken without the knowledge and consent of the person or persons being recorded. Violations of State and Federal recording laws may be reported to the proper authorities and may result in criminal prosecution.
By signing this User Agreement, students and parents or guardians agree to all of the aforementioned terms. Parents/Guardians agree that their student(s) may use the Chromebook as described in the user agreement and agree to submit the Chromebook to school authorities upon request. Such a request may be made in order to check browser histories, caches, and files. Failure to comply with school policies or the guidelines stated in this document for care and use of the Chromebook may result in the loss of privilege to use a Chromebook at Saint Vincent de Paul Parish School.
If the Chromebook is lost or stolen, or if the Chromebook has been damaged beyond repair and no insurance has been purchased, the student must replace the Chromebook at his/her own expense with another Chromebook model.
Google Suite Agreement
Students in grades K-8 at St. Vincent de Paul Catholic School are provided with an @stvincents-school.org email address. This email address should be used for school purposes only. This email address also serves as access to the student Chromebooks used at St. Vincent de Paul Catholic School. The email service is hosted through Google Suite, which allows the students access to Google productivity tools which includes Gmail, Docs, Sheets, Slides, and Drive. The account is valid only to those who are currently attending St. Vincent de Paul Catholic School. Graduation, withdrawal from the school, or any violation of rules listed below will result in account suspension or termination. Account access will be suspended within one week of terminating your relationship with the school.
Unacceptable Uses
- Students must not attempt to override or bypass security measures to alter or attain others’ information or system settings. Using a personal account is an example of bypassing security measures.
- Students must not use the service to harass, bully, intimidate, or defame any person or group
- Users must not send, post, publish, or display any content that is explicit in nature through the service.
- Students must align conduct with the school’s code of ethics (found in Parent-Student Handbook)
- Students must not give out personal information, such as name, address, photo, age, or other identifying information
Consequences of Violating Terms
- Loss of use of email services, system network, computers and software, and Chromebook.
- Students will be required to complete all work on a non-networked computer system.
- Fines, in/out of school suspension, and other disciplinary actions will be taken against students found violating these terms of use.
You agree to hereby release St. Vincent de Paul Catholic School, its personnel and any of the institutions with which it is affiliated, from any and all claims and damages of any nature arising from my child’s use of, or inability to use the email and network services.
Consequencing:
When a teacher finds a student in violation of the above expectations, the consequences will be according to the following:
- First violation: The student will be given a verbal warning, and asked to review the Acceptable Use Policy.
- Second violation: The student will lose Chromebook privileges for the rest of the day and receive a minor behavior infraction through FACTS.
- Third violation:The student will lose Chromebook privileges for the rest of the week and receive a minor behavior infraction through FACTS.
- Fourth violation: The student will lose Chromebook privileges for the rest of the quarter and receive a minor behavior infraction through FACTS.
- If damage is assessed to have occurred, the parents will be notified that they are responsible for the cost of a new device.
Chromebook Expectations for Middle School
Students at St. Vincent de Paul Parish School are fortunate to have the opportunity to use a personal chromebook/device to access educational materials that will support the learning process. Students have also been assigned a Google account that will allow them to utilize educational tools and applications that will further their learning processes and develop skills in technology that will benefit them in high school, careers, and college. To ensure that students are using these tools and skills to benefit their education, the faculty and staff have set the following expectations in addition to the Acceptable Use Policy shared and agreed to during the start of the school year. These expectations apply to the classroom, homework lab and Extended Day Program.
- Students should only use their Chromebooks to support educational objectives, while on campus and in the classrooms of St. Vincent de Paul Parish School. Students are not allowed to visit websites, register for non’-academic materials/content, listen to music or play games that are not expressly permitted by an instructor for educational purposes.
- Students are only allowed to use their accounts to communicate for educationally appropriate purposes. They should not utilize email as a messaging system with other students.
- Students are not allowed to use translating programs unless given express permission by their language teacher.
Chromebook User Agreement
1.Students will bring the Chromebook to school every day.
The Chromebooks are being used to enhance the educational experience at Saint Vincent de Paul. If a student forgets the Chromebook, he/she will be unable to participate fully in that day’s activities in the classroom. If the Chromebook is lost, stolen, or damaged it is the responsibility of the student/parents to replace or repair the device in a timely manner.
2. Students will charge the Chromebook nightly and will begin each day with a fully charged battery. While charging stations are available in some Middle School classrooms, the student is subject to a technology violation if their chromebook is uncharged.
3. Students will not leave the Chromebook unattended.
The Chromebook should be locked in their locker when not in the student's possession. Unattended Chromebooks found at school will be collected and stored in the computer lab. Students should never lend their Chromebook to another person. The responsibility for the care of the Chromebook rests solely on the individual who owns it. Consequently, students who touch, slam, or otherwise mistreat another student’s chromebook with in a negligent manner will receive a technology violation, be required to pay for any/all damages, and the new licensing fees.
4.Students will carefully transport their Chromebooks to school every day in a durable case.
5.Students will use the Chromebooks in a responsible manner.
Students should not use the Chromebook in an area where food and drink are present. Spilling any sort of food or drink on the Chromebook could permanently damage it.
The Chromebook should only be used on a flat surface where it will not fall to the ground or damage the screen. Pets and siblings can also damage the Chromebook. Care should be taken to always have the Chromebook in an environment where it can be operated safely. Chromebooks should not be placed on top of soft items like pillows or blankets which could cause the Chromebook to overheat.
Screen damage is the primary cause of damage to Chromebooks. Never throw a book bag that contains a Chromebook. Never place a Chromebook in a book bag that contains food, liquids, heavy, or sharp objects.
Avoid using any sharp objects on the Chromebook. Various TikTok and other viral challenges encourage students to stick sharp objects into various ports on the Chromebook. The school cannot discourage this behavior enough. Possible consequences are shorting out the computer, fire and explosion.
The Chromebook screen is glass and is vulnerable to cracking. Never place heavy objects on top of the Chromebook, and never drop your Chromebook. The Chromebook can be cleaned with a soft, slightly water-dampened, lint-free cloth.
Avoid applying liquids to the Chromebook. Avoid getting moisture in the openings. Do not use window cleaners, household cleaners, aerosol sprays, solvents, alcohol, ammonia, or abrasives to clean the Chromebook.
6. Students will abide by all copyright laws.
Copyrighted material is protected by law. Any use of copyrighted material should be appropriately noted in any school work. Please check with a teacher if you have any questions about using copyrighted material or how to give credit for use of any copyrighted material.
Academic honesty and integrity is paramount in the school. Students found using generative AI, plagiarizing, or using another person’s work as their own are in violation of the Academic Honesty Policy of the school, and will be consequenced accordingly.
7. Students will use the Chromebook for educational purposes.
While at school, students will use the Chromebooks and their school accounts in support of the educational curriculum. The Chromebook may be confiscated at any time for abusive or inappropriate conduct related to its use. Attempting to bypass the filter at school, using a personal account while at school, or using the Chromebook for non-educational purposes while at school is prohibited, unless permission is granted by a teacher. At home, it is the responsibility of the parents or guardians to ensure that the Chromebooks are being used appropriately. The school offers a parent GoGuardian Account to support parents in this role. Please contact asloan@stvincents-school.org to enquire further about this system.
8. Students will abide by school Internet safety standards.
Students will not give out personal information, such as name, address, photo, age, or other identifying information on the Internet, nor will students misidentify themselves during online communication in an attempt to avoid detection for any misbehavior or rules violation. Giving out personal information on the Internet can be dangerous. Passwords and logins should remain confidential. Students should not share files except for school related projects or assignments. Policy settings are preconfigured on all Chromebooks and are managed by the Administration.
In keeping with our goal to prepare students for college and professional settings, student accounts should abide by professional standards. Therefore, the school asks that students not change the name attached to your account, or use images within the account icon. The finding and changing of these settings during the course of the day deters students from responsible time management. The school also asks that the cursor remain as it is originally set.
9. Students must abide by parental guidelines when traveling with or using the Chromebook at locations other than school.
We are relying on parents/guardians to be the best judges of where and how their child may use the Chromebook. It is the parents who bear the financial responsibility for any damage or loss of the Chromebook.
10. Students are responsible for any and all damage/repairs to Chromebook.
Since the Chromebook is owned by the student and not Saint Vincent, any and all repairs must be made at the owner’s expense. A loaner device may be (but is not guaranteed to be) made available to the student while the student’s Chromebook is getting repaired. Chromebook loan paperwork must be filled out ahead of time by the student, parent/guardian and technology specialist.
11. Students should not leave the Chromebook in their lockers overnight.
There may be people using the facility after school hours and the Chromebooks cannot be guaranteed secure each night. Students will report loss/theft of the Chromebook to their parents/guardians, Administration, and proper authorities immediately. Each Chromebook has a unique identification number and at no time should the numbers or labels be modified or removed. This identification number will be needed if the device is lost or stolen, and for some repairs.
12. The student will use the Chromebook Camera & Microphone for approved use only.
The Chromebook comes equipped with audio and video recording capabilities through a built-in microphone and camera. All electronic recordings created with the device must comply with school policies and State and Federal laws. Use of the Chromebook in a manner that violates Saint Vincent policy may result in revocation of the device and further disciplinary action. Therefore, electronic recordings obtained with the Chromebook may not be shared, published, or rebroadcasted for any reason by the student without permission from the school. Furthermore, users of the Chromebook should be aware that State and Federal laws in many instances prohibit secret or surreptitious recording undertaken without the knowledge and consent of the person or persons being recorded. Violations of State and Federal recording laws may be reported to the proper authorities and may result in criminal prosecution.
By signing this User Agreement, students and parents or guardians agree to all of the aforementioned terms. Parents/Guardians agree that their student(s) may use the Chromebook as described in the user agreement and agree to submit the Chromebook to school authorities upon request. Such a request may be made in order to check browser histories, caches, and files. Failure to comply with school policies or the guidelines stated in this document for care and use of the Chromebook may result in the loss of privilege to use a Chromebook at Saint Vincent de Paul Parish School.
If the Chromebook is lost or stolen, or if the Chromebook has been damaged beyond repair and no insurance has been purchased, the student must replace the Chromebook at his/her own expense with another Chromebook model.
Google Suite Agreement
Students in grades 6-8 at St. Vincent de Paul Catholic School are provided with an @stvincents-school.org email address. This email address should be used for school purposes only. This email address also serves as access to the student Chromebooks used at St. Vincent de Paul Catholic School. The email service is hosted through Google Suite, which allows the students access to Google productivity tools which includes Gmail, Docs, Sheets, Slides, and Drive. The account is valid only to those who are currently attending St. Vincent de Paul Catholic School. Graduation, withdrawal from the school, or any violation of rules listed below will result in account suspension or termination. Account access will be suspended within one week of terminating your relationship with the school.
Unacceptable Uses
- Students must not attempt to override or bypass security measures to alter or attain others’ information or system settings. Using a personal account is an example of bypassing security measures.
- Students must not use the service to harass, bully, intimidate, or defame any person or group
- Users must not send, post, publish, or display any content that is explicit in nature through the service.
- Students must align conduct with the school’s code of ethics (found in Parent-Student Handbook)
- Students must not give out personal information, such as name, address, photo, age, or other identifying information
Consequences of Violating Terms
- Loss of use of email services, system network, computers and software, and Chromebook.
- Students will be required to complete all work on a non-networked computer system.
- Fines, in/out of school suspension, and other disciplinary actions will be taken against students found violating these terms of use.
You agree to hereby release St. Vincent de Paul Catholic School, its personnel and any of the institutions with which it is affiliated, from any and all claims and damages of any nature arising from my child’s use of, or inability to use the email and network services.
Consequencing:
When a teacher finds a student in violation of any of the above expectations, the consequences will be according to the following:
- First violation: The student’s Chromebook will be taken to the Vice Principal and retrieved at the end of the day. The other Middle School Teachers and parents/guardians should be notified by email that the privilege has been revoked for the remainder of the day. The student will receive a minor behavior infraction through FACTS.
- Second violation: The student’s Chromebook will be taken to the Vice Principal and retrieved at the end of the day, and must remain at home for the next full day of school. The other Middle School Teachers and parents/guardians should be notified by email that the privilege has been revoked for the next full day of school.The student will receive a minor behavior infraction through FACTS.
- Third violation:The student’s Chromebook will be taken to the Vice Principal, retrieved at the end of the day, and may not be returned to school sooner than a period of one week The other Middle School Teachers and parents/guardians should be notified by email that the privilege has been revoked for the week. The student will receive a minor behavior infraction through FACTS.
- Fourth violation: The student's privileges of bringing their Chromebook/device to school, and the utilization of a school google account is revoked for a period of time determined by the administration. The student will receive a minor behavior infraction through FACTS.
EMERGENCY POLICIES & PROCEDURES
Emergency Information
Each student must have emergency information on file that is complete and current. A link to our emergency information submission form was sent to everyone on the school email list before school began. If the parent/guardian cannot be reached, other persons listed in the emergency information will be contacted. Students with allergies or special medical problems should notify the school. Please notify the school whenever there is a change in your address, phone number(s), or other pertinent information. Students will only be released to people listed in their families’ emergency information. Anyone picking up a student must provide appropriate identification at the school’s office, and must complete proper sign out procedures before the student leaves the premises.
School Closures
Saint Vincent de Paul School will notify parents via text if school is closed due to weather or other event, or if a late-start will occur.
Community Response
Families are asked to notify the principal of any serious illness or death in the immediate family so the school community can offer prayers and support.
MEDICAL POLICIES & PROCEDURES
Dispensing of Medication
Students may not carry any type of medication on their person during school (with the exception of inhalers). This includes all over-the-counter medication, aspirin, cough drops etc. If a student needs medication, the school should be informed of this and be given written permission to administer the medication. The medication must be kept by the school office manager, in the original container, with specific instructions for dispensing the drug.
Head Lice
If you suspect your child has been exposed to lice, please have them checked before sending them to school. The school may check a student if s/he exhibits symptoms of having lice. The school will send your student home if active lice or nits are found. Your student may return to school when there are no active lice.
In-School Sickness
All students who become ill during the day should report to the school office. If the condition warrants that the student be sent home (i.e. the student has a fever of 100 degrees or higher, cannot taste or smell, is throwing up or nauseous, etc.), families, or those listed in the emergency information, will be notified. If we cannot reach a parent, the school will call the next person on the contact list, and continue until we speak with someone. It is their responsibility to see that arrangements are made for the child to get home promptly. Students who are sent home, or not in attendance during the school day, for reasons of illness, will not be allowed to participate in after-school activities. Please respect the decision of the main office if they ask you to pick up your child. We realize that this may be very inconvenient, but we are trying to keep the children safe and healthy.
Sickness and Accident
In case of accident or injury, the school will apply basic first aid procedures. If further medical care is deemed necessary, the contact person/people in the emergency information will be notified immediately. If people on the emergency contact form cannot be reached, the school will use its discretion in seeking further medical treatment.
In order to protect your own child, as well as others in the class, please do not send your child to school if you detect fever, nausea, sore throat, severe cold or cough, or a suspicious skin rash or infection. Contagious diseases such as measles, mumps, chicken pox, strep throat, etc., require exclusion from school and a student may not be readmitted to the school until cleared by a doctor.
Air Quality
Recess will not be held outside on red or purple air quality days. With parent/guardian requests, teachers will make special arrangements for students with asthma on yellow or orange air quality days, or if a student’s asthma necessitates restricting strenuous physical activity.
Cold/Hot Weather
If the outdoor temperature is approaching freezing or below, it may be determined that recess should be held indoors. In extreme hot weather, the school will limit the amount of outdoor time students have, and be conscientious of hydration, level of exertion, and shade.
SCHOOL/PARENT/GUARDIAN PROCEDURES
Teacher/Family Communication
Families wishing to contact a faculty member about their student’s progress, or other aspects of student life, may do so by note, email, or voicemail. A teacher’s home number will not be given out. Families are asked not to contact teachers at home. It is highly recommended that meetings with teachers should be pre-arranged. Drop-in visits before or during school are not allowed. However, drop-in visits after school may be allowed if a teacher is not engaged in our other duties.
Teachers will notify a parent/guardian if there is a serious issue and set up a meeting. We ask families to speak with teachers in person, or over the phone, if they have a serious concern. If a parent/guardian contacts a teacher via email or written note with a serious issue, the teacher will set up a telephone or in-person meeting. Less serious matters may be taken care of by note, e-mail, or phone message. If the parent/guardian has already met with the teacher and the concern has not been solved then a meeting should be set up with the administration and teacher. Less serious concerns such as logistical, procedural, or homework questions may be conveyed via email, phone, or note. Teachers will respond to parents/guardians within 24 hours of any communication sent between Monday 8:00am through Friday 12:30pm. (Teachers are not expected to check their email or phone messages over the weekend. Communication sent over the weekend will be responded to by the end of the day Monday.)
It is not appropriate to make public comments (either in-person or electronically) which are critical of students, faculty, or staff. Please contact your child’s teacher (or the administration if appropriate) to discuss issues that are affecting your child.
Parent/Guardian/Teacher Conferences
Formal conferences are scheduled at the end of the 1st quarter and during the 3rd quarter. Specific times, dates, and details will be provided prior to conferences. Teachers and families are welcome to initiate other scheduled conferences as needed.
Parent Involvement Program (PIP)
Under this program, families are required to complete 20 hours of volunteer work on school-related activities for grades K-8; 10 hours for pre-school and single-parent families. The Home and School Association and our development office provide numerous opportunities for volunteering in the school. Volunteer hours completed for the parish may be counted toward the total number of hours. In addition, please talk to your child’s teacher or the school office; they have a variety of volunteer opportunities. You will record your PIP hours through RenWeb. Please call the office with any questions. PIP hours are not transferable, however, the opportunity for grandparents to complete PIP hours is extended within a family.
PIP Hours/Fees are due one week prior to the end of the school year. The service substitution fee is $10 per hour for every hour not completed. If applicable, the PIP fee will be withdrawn from accounts in June.
BOARDS
Home & School Association
The Home & School Association was established to fulfill several critical needs in the school. The Home & School Executive Board and committee chairs offer their time, energy, and ideas for the common good of the school community. Some of their responsibilities include:
- Fostering the school community
- Planning Home & School meetings
- Coordinating school volunteers
The Home & School Association supports the mission of the school.
School Board
Saint Vincent de Paul School Board’s purpose is to serve as a consultative body that assists and guides the pastor and principal in fulfilling the school’s mission. The Board plays an important role in the ministry of Catholic education. Decisions are reached through dialogue and consensus. Board members offer their time, insights, and wisdom for the common good of the parish and school. The Board represents and responds to concerns of the entire community. The Board shares and supports the vision and leadership of the school administration.
Board meetings are held monthly. All meetings are open to parish members and/or families of children attending Saint Vincent de Paul School. The Board may, however, convene in private if it needs to discuss sensitive issues.
Anyone may propose items to be addressed by the Board. Submit your request, in writing, along with a rationale for consideration to any Board member. An agenda is set by the Executive Committee prior to the Board’s scheduled meeting. Due to the time limitation of the Board meetings, all items may not be immediately addressed at the meeting, but will be made known to the Board members and addressed at a later meeting.
The Board is not a grievance board. Any problems or issues should be presented to the principal, or appropriate person(s), or resolved through the school’s resolution process.
NON-DISCRIMINATION POLICY
Saint Vincent de Paul School, under the jurisdiction of the Roman Catholic Bishop and the Superintendent, attests that it does not discriminate on the basis of race, color, gender, national or ethnic origin, age, disability, sexual orientation, gender identity, or any other class protected by law with respect to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. The school does not discriminate in its admissions policy, scholarship, and loan programs, athletic and extracurricular activities, or in other school administered programs in employment or promotion practices. All members of the St. Vincent de Paul Parish School community are expected to treat one another according to our mission in recognizing that "each person is a valued child of God."
RESPECT FOR PERSONS WITH DISABILITIES
Saint Vincent de Paul School complies with the regulations on the disabled (Section #504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1989) to the extent that they may apply to private educational programs. (Policy 3020)
REPORTING CHILD ABUSE
The Catholic Diocese of Salt Lake City is committed to protecting children and young people. If you are aware of abuse or have been abused by a cleric, church worker, or church volunteer, contact the Utah Division of Child and Family Services at 1-800-678-9399. For pastoral assistance, call the Diocesan Pastoral Center at 801-328-8641.
SPORTS
The school administration and staff do not set policy or procedures for the Catholic Youth Organization Athletics, other than student eligibility requirements. Communications should be sent to the director of the Catholic Youth Organization Athletics or the St. Vincent Athletic Director.
EXTRACURRICULAR ACTIVITIES
All extracurricular activities in the school are to be conducted under the supervision of the administration, according to the following guidelines:
- Extracurricular activities must be conducted according to school rules regarding parent/guardian permission, transportation of students, medical release, signed permission to miss class, etc.
- Extracurricular activities often involve hard work and team effort. The activity should benefit all participants.
- Extracurricular activities and practice time will be scheduled so as to preserve the integrity of the basic instructional program.
- If the local school has grade requirements, school administration may waive the grade requirement provided the student is making an effort to pull the grade up.
- Extracurricular activities must be conducted by personnel instructed in relevant diocesan/school policies particularly those that relate to safety and child abuse. (Includes coaches, drivers, advisors. etc.)
- Extracurricular activities are discouraged if they include an overnight stay.
CATHOLIC SCHOOL SYSTEM
Saint Vincent de Paul Parish School and the other Catholic schools in the Diocese of Salt Lake City are part of the educational ministry of the Bishop of the Diocese. Together, the schools exist as part of a system under the direction of the superintendent of Catholic schools. The Diocesan Catholic School Board acts as an advisory body to the bishop of the diocese and the Catholic schools superintendent on all matters concerning Catholic schools.
School administrators work in collaboration with the superintendent, the associate superintendent, and the Diocesan Catholic School Board to assure the Catholic identity of the schools, implementation of all policies, and the quality of all programs.
Within the Catholic School System, each school is site based, managed according to policies stated in the Administrative Handbook, the Pastoral Directives of the Diocese of Salt Lake City, and government regulations to the extent that they may apply. A copy of this handbook may be found on the Catholic Diocese of Salt Lake website: dioslc.org.
RIGHT TO AMEND
The administration reserves the right to amend the handbook at any time during the school year. Parents/guardians and students will be given prompt notification of such changes when they are made during the school year.
In any case, the administration and/or pastor have the final recourse in all matters pertaining to the school.
The policies contained in this handbook were written to complement the Diocesan Policy for Catholic Schools and the Pastoral Directives of the Diocese of Salt Lake City. However, the Diocesan policies and pastoral directives supersede the policies in this handbook. If clarification is necessary, reference may be made to these handbooks (www.dioslc.org).
The Administrative Handbook of the Catholic Schools of the Diocese of Salt Lake City applies to all faculty and staff of the elementary, middle, and high schools of the Diocese of Salt Lake City, and supersedes all prior handbooks. Though the intent is to follow the handbook, it may be necessary to deviate from policies to better address specific circumstances or concerns or to attend to matters not specifically covered by the handbook.
The diocese reserves its right, at its sole discretion, and from time to time, to rescind, modify, amend and/or supplement this handbook, in whole or in part, at any time. To the extent the policies of the handbook conflict with any provision of the Pastoral Directives of the Diocese of Salt Lake City, the specific provision of the Pastoral Directives shall control unless express reference is made as an exception to the Pastoral Directives.
St. Vincent De Paul Middle School Handbook
2024-2025
Welcome to middle school! The purpose of this handbook is to inform families and students of the policies and procedures of St. Vincent de Paul Parish Middle School. The middle school faculty appreciates constructive feedback regarding this school program.
HISTORY
A pilot middle school program was initiated in three Catholic elementary schools in 1992 following the analysis of a survey distributed in 1989. Included in the survey were questions about creating a centrally located middle school separate from the elementary schools. St. Vincent’s was the fourth school to officially adopt the middle school model of education as mandated by the Catholic Schools Office of the Diocese of Salt Lake.
RATIONALE
Educators seek to provide schools that are joyful places where learning and learners are celebrated. Young people undergo more rapid and profound personal changes during the years between 10 and 15 than at any other period of their lives. The self-contained elementary structure of a single classroom teacher is not able to optimally address the intellectual, physical, social, spiritual, or emotional needs of these adolescents. Likewise, traditional junior high schools have been patterned after the high school structure, which is too complex and confusing for a young adolescent to face. Therefore, the middle school model was created as a transition period between elementary school and high school.
BEHAVIORAL EXPECTATIONS
St. Vincent Middle School tries to create a warm, inviting atmosphere in its classrooms for the cultivation of the heart and mind. A climate that is safe and caring promotes a sense of community and encourages learning. Human relationships are paramount and all individuals are treated with the dignity and respect due to a child of God. Students and adults recognize and accept one another’s differences; curiosity, creativity, and diversity are celebrated. To achieve this end, St. Vincent’s Middle School teachers have posted the Schoolwide Learning Expectations in all of the middle school classrooms. All our middle school students and teachers are expected to abide by these values and beliefs.
The Check-in System was designed to allow parents/guardians, teachers, and students to be readily aware of behavior expectations, and when necessary, to reteach and problem solve so that a student truly embraces the culture of the school. If a student fails to meet the behavior expectations, then a Check-in Report is issued. There are two types of Check-in Reports for Middle School:
Minor Behavior Check-ins are given for actions within the classroom that fail to meet the school or classroom rules and/or behavior expectations. (See Policy Above in the Schoolwide Policy Handbook)
Office Behavior Check-ins are given for repeated Minor Behavior Check-in Reports or for behaviors that endanger safety or well-being, or make normal classroom activities difficult or impossible. (See Policy Above in the Schoolwide Policy Handbook)
Conduct
Students begin each quarter with a clean slate. Oftentimes, teachers give a verbal reminder to reteach a classroom expectation that is not being followed. However, if that process is not successful, teachers will fill out a written Check-in. Teachers will also utilize a variety of responses and consequences for first time minor offenses. Repeated behavior infractions, or infractions that endanger safety/well-being, or that make classroom activities difficult or impossible will receive an Office Check-in, as noted above.
At the end of each quarter, each teacher will review the Check-ins, and if applicable, the number of Office Check-ins. The teacher will assess if the student’s overall behavior has been designated as a 4, 3, 2, or 1. Outstanding behavior (the equivalent of a 4) would mean that the student has gone above the behavior expectations and followed the rules of the school. Satisfactory (the equivalent of a 3) behavior means that the student has met the behavior expectations of the school.
St. Vincent de Paul Parish School faculty recognizes a Growth Mindset philosophy. The teachers recognize that most students at some point may require some form of intervention, or reteaching. This is normal adolescent behavior, and a check-in here or there does not disqualify a student from Satisfactory or Outstanding designations in Conduct for their report card. However, if a student does require repeated interventions, a behavior plan, or contract, then a student may receive a Needs Improvement rating in Conduct. A Major Behavior Infraction could also receive the Needs Improvement designation. This classification means that the student may need more structured behavior interventions in order to meet the behavior expectations of the school
Conduct Opportunity Drawing (HEART Raffle): The middle school will have a quarterly opportunity drawing for those students who receive HEARTs.
ACADEMIC HONESTY
St. Vincent de Paul Parish School wants to educate a community of learners that create original work and content. To achieve this, we reflect upon the mission of the school and encourage a policy of academic honesty. Academic honesty creates a climate of learning and integrity. It prepares students to cultivate their mind and relationships. It reflects positively on its learners and the school. To achieve this, the school has adopted the following policies and procedures:
Academic dishonesty is considered to be a serious offense, as it has serious outcomes and consequences for the student and the school
Definition of Academic Dishonesty
Academic dishonesty is any type of cheating or fraud that occurs in relation to a formal academic exercise. (Webster’s’ On-line Dictionary, 2018) It can include, but is not limited to plagiarism, fabrication, deception or cheating.
To help our learners, we will provide instruction on the types of academic dishonesty that can occur, and how to avoid them. Listed below are a few of the types of academic dishonesty we have identified
- Plagiarism: “To steal and pass off (the ideas or words of another) as one’s own: use (another’s production) without crediting the source. (Webster’s Online Dictionary, 2018)
- Cheating: to use unfair or dishonest methods to gain advantage, for example on a quiz or test.
- Copying: passing off another student’s work, or answers, as one’s own.
Penalties
Appropriate penalties for acts of academic dishonesty include, but are not limited to:
Reduction in the grade for the work
No credit for the assignment, quiz, test, or other work
Teacher’s request for the student to resubmit the work for reduced credit
Office Referral.
Record Retention
In cases of academic dishonesty, a record will be retained for the remainder of Middle School. Further instances of academic dishonesty will be considered on an individual basis, and may result in further interventions and/or suspension.
Academic Honesty Procedures
When academic dishonesty is suspected the teacher and student may expect the following steps to be followed:
- As soon as academic dishonesty is suspected, the teacher should approach the student and discuss the allegation and possible penalty, in person. The teacher should weigh the evidence and determine an appropriate penalty ahead of this meeting.
- The teacher notifies the administration of the allegation.
- The teacher notifies the parent(s)/guardian(s) of the allegation
- The teacher may request a meeting with the student and administration.
- The teacher imposes the penalty, and informs the student, parent(s)/guardian(s) and the administration.
Outcomes
If, after discussing the incident with the student, the teacher determines that there was no violation, the incident is dropped without further action.
If the student admits to academic dishonesty, the rest of the procedure will be followed.
EXTRA CREDIT
Extra credit is given at the discretion of the teachers. Students must complete all regular assignments in order to be eligible for extra credit. The teachers will inform parents/guardians of their extra credit policies in writing on Back to School Night. Oftentimes, students and/or parents/guardians contact teachers at a time when extra credit may not be available such as near the end of a quarter. Please familiarize yourself with the teachers’ policies before asking for extra credit.
Honor Roll
The Middle School celebrates and recognizes students for their overall academic achievement with our High Honor Roll and Honor Roll.
Middle School Honor Roll
To make High Honor Roll, students must satisfy the following requirements:
- 3.67 grade point average in the five core subjects (math, religion, social studies, science, literature, and English)
- Specialty courses (PE, Art, Computer, Library, Music and Spanish) will be factored into the GPA and weighted by the number of classes each week.
- A “C-” or above in all core and non-core subjects
To make Honor Roll,s students must satisfy the following requirements:
- 3.33 grade point average in the five core subjects
- Specialty courses (PE, Art, Computer, Library, Music and Spanish) will be factored into the GPA and weighted by the number of classes each week.
- A “C-” or above in all core and non-core subjects
Students have the opportunity every quarter to earn a place on High Honor Roll or Honor Roll. So, if a student has one lower-performing quarter, s/he can still earn the honor the next quarter. Once students are on one of the honor rolls, they must maintain their high performance to stay on. Students who make High Honor Roll or Honor Roll each quarter during their eighth grade year will wear the gold cord at graduation.
STUDENT LEADERSHIP COUNCIL
In order for students to participate in student council, they must meet the following criteria:
- be in the sixth or seventh grade at the time of elections
- earn no grades below a C-
- maintain regular and punctual attendance
- maintain an 3 or higher in conduct in all classes
- abide by the requirements on the student leadership council sheet that all members signed
Please note: If a student council member’s grades or conduct fall below the above requirements, they will be placed on probation. If there is no improvement, they will be replaced by an alternate student chosen by the administration.
GRADUATION EXERCISES
While participation in graduation exercises is a privilege and not a right, it is to be presumed that all students who successfully complete the prescribed course of study as required by the Diocese of Salt Lake City and the state of Utah, and meet the other general requirements of a Catholic school, will participate in the ceremony. Only for the most serious reasons, frequently associated with issues related to end-of-year activities and responsibilities, may a student be excluded from graduation ceremonies. This decision will be made only by the principal of the school after consultation with the superintendent.
Cords
Silver - A student qualifies to wear silver cords as part of their graduation regalia when they earn Citizenship scores of 3 or higher from all of their teachers all four quarters during their 8th Grade year.
The administration reserves the right to disqualify a student from receiving a silver cord in the event of a severe offense against the HEART system
Gold - A student qualifies to wear gold cords as part of their graduation regalia when they earn Honor Roll or High Honor Roll all four quarters during their 8th Grade year.
EIGHTH GRADE GRADUATION ATTIRE
Students should wear modest and appropriate attire for graduation. Baggy clothes, mini-skirts, and dresses or blouses showing midriffs and cleavage are not appropriate attire for graduation mass. Boys should wear a button-up shirt with dress pants. Dresses, blouses, and shirts must have sleeves. Dress shoes are required.
DANCE DRESS CODE
Clothing with inappropriate images/messages and bandanas are not allowed. Modest attire must be worn. (i.e. Skirts and shorts must be an appropriate length, no more than 3 inches above the knee; stomach must be covered; shoulders and back must be covered). The administration of the host school will determine if a student is inappropriately dressed. If a student is inappropriately dressed the student will be sent home and the principal of the school will be notified. Distressed clothing that is revealing is not allowed.
St. Vincent Middle School asks for your support. We encourage involvement and invite families to work toward finding solutions to issues that will undoubtedly arise throughout the year. Please know that we chose the teaching profession, and middle school ages in particular, because we love children, feel called to a ministry working with the young, and believe we have an understanding of the uniqueness of a middle school student. We will do our best to make this year a positive and successful experience for your children.
Sincerely,
Mr. Gary Green
Principal
Mrs. Sarah Lambert
Assistant Principal
Ms. Olsen, Mrs. Rachel Nemelka, Mrs. Kimberly Howe, Mr. Scott Larrabee, Mrs. Christina Eischeid, Mrs. Alicia Sloan, Mrs. Brooke Gaztambide, Mrs. Nanette Parson, Mrs. Chelsea Woodruff
Middle School Faculty