2025-2026

Student and Family Handbook

All Saints Academy (ASA) is fully accredited

by the Michigan Non-Public Schools Accreditation Association (MNSAA)

and a member of the Michigan Association of Non-Public Schools (MANS)

 and the National Catholic Education Association (NCEA).

Faith. Learning. Loving. Serving.

VISION STATEMENT

The vision of All Saints Academy is to provide

a transformative education that is grounded in the Catholic faith.

Guided by the Holy Spirit, this education meets the needs

of individual learners, preparing them to make a positive impact on others.

MISSION STATEMENT

All Saints Academy is a Catholic School inspired by the Holy Spirit

and dedicated to teaching and living as Jesus did.

Our mission is to serve and partner with our

families, parishes and communities as we focus on the

spiritual, intellectual, moral, social, and physical development of our children.

“Forming Saints to Serve All!”

HISTORY

All Saints Academy (ASA) is a Catholic school, located in northeast Grand Rapids, that was founded by the parish communities of Blessed Sacrament, St. Alphonsus, St. Isidore, and St. Jude.  It is one school located on two campuses. The Lower Campus is located on the Blessed Sacrament parish grounds and the Upper Campus is on the St. Jude parish grounds.  ASA is a partner school to both Catholic Central and West Catholic.

CAMPUS INFORMATION

Lower Campus (LC)

Grades Toddler Preschool-2nd

2233 Diamond Ave NE

Grand Rapids, MI 49505

(616) 447-2997

Child Care: (616) 447-2946

Upper Campus (UC)

Grades 3rd-8th

1110 4 Mile Rd NE

Grand Rapids, MI 49525

(616) 363-7725

SCHOOL AMENDMENT OF HANDBOOK

All Saints Academy retains the right to amend the handbook for just cause. Parents will be given prompt written notification if changes are made.

Appendices

Appendix A-Behavior Rubrics 

Appendix B-Dress Code

Appendix C-Athletics Policy

Appendix D-Internet Acceptable Use Policy  

Appendix E-Faculty and Staff

Appendix F-All Saints Academy Founding Parishes

Appendix G-All Saints Academy Organizations

Profile of an ASA Graduate

Faith

• Is grounded in Catholic doctrine and Church teachings, lived out in loving and serving
• Is a discerning believer formed in the Catholic faith community who celebrates God’s presence through Sacred Scripture, liturgy, and the sacraments
• Is a faithful Catholic who prays, forgives, and upholds moral and ethical principles
• Shares the Good News enthusiastically

Learning

• Is prepared for success in high school and further education by having mastered a well-rounded, challenging faith-based curriculum
• Uses technological tools to enhance learning basic concepts, skills, and standards
• Is an independent learner; has a strong foundation for lifelong learning
• Is a reflective, creative, and holistic thinker who solves problems and makes responsible decisions
• Uses a collaborative approach; participates actively in team work
• Exhibits self-discipline, organization, and time management

Loving

• Cares about self and those around them; exhibits empathy and values others for who they are
• Cares for the environment; acts to sustain the earth as God’s creation
• Respects cultural differences; sensitive to diverse perspectives and opinions

Serving

• Puts into action Christ’s teaching through service
• Offers joyful service; recognizes opportunities to serve in both internal and external communities (parishes, neighborhoods, family, friends)
• Has developed skills for leadership, public speaking, advocacy, self-confidence, negotiation, and compromising

ALL SAINTS ACADEMY EXPECTATIONS

All Saints Academy inherits a tradition of high quality Catholic education from the founding parishes of Blessed Sacrament, St. Alphonsus, St. Isidore, St. Jude. This tradition is rooted in the Gospel values and the teachings of Jesus Christ. The primary purpose of All Saints Academy is to form saints to serve all. ASA is committed to provide an environment where Catholic Christian ideals can flourish. Our school’s focus is on building upon the core values of faith, learning, loving and serving.

All Saints Academy is a community working together to educate the whole child, advancing knowledge while nurturing hearts and souls. We help everyone in our school community to become the best version of themselves through personal growth, creativity, prayer, communal worship, and loving service.  We respect and celebrate each child's God-given unique gifts and talents through innovative and individualized approaches to learning.  We foster strong relationships with Jesus Christ so that graduates engage in lifelong faith development to glorify God through their good works and service to all.

As a condition of initial and continued enrollment as a student at All Saints Academy, a student’s conduct must be consistent with Catholic faith and morals. Conduct which is inconsistent with Catholic faith and morals, which is a threat to the health, safety, and welfare of other students, impairs or threatens to impair the reputation of the Church is grounds for disciplinary sanctions up to and including immediate dismissal/expulsion.

All Saints Academy anticipates that parents are concerned, cooperative, and supportive in dealing with any behavioral problems which may arise and expects that this cooperation is made apparent to the student. Students/parents/guardians are to respect authority, which includes adherence to school rules, regulations, procedures and Christian principles. These principles include, but are not limited to, the following:

1. Parents/guardians are expected to work courteously and cooperatively with the school         to assist the student in meeting the academic, moral, and behavioral expectations of All Saints Academy.

2. Parents/guardians may respectfully express their concerns about the school operation        and its personnel. However, they may not do so in a manner that is discourteous,         scandalous, rumor driven, disruptive, threatening, hostile, or divisive.

3. All Saints Academy respects the confidentiality of parents and students.                 In accordance, information can only be given to the parent of the student receiving the consequence.

It is the classroom teacher’s duty to design and implement routines and procedures that are most favorable to the teaching/learning environment of a specific grade level. Students are responsible for upholding the school’s rules and accepting the consequences for failure to do so.

POLICIES AND PROCEDURES 

A child registered as an All Saints Academy (ASA) student indicates that its policies, rules, regulations and consequences have been examined and accepted by parents and guardians. It is expected that the judgment of school authorities concerning decisions, policies, rules and regulations and/or the discipline of the students will be respected and supported by the parents and guardians. If conflict arises, parents and guardians are expected to discuss the problem privately with those concerned and not in front of the student(s), other parents or guardians, or with others in general. Education is a partnership. The parent is the primary educator: the school supports the parent in this endeavor. However, if in the view of the administration, there is a breakdown in this partnership, parents may be asked to remove their child from the school.

ABSENCE-See Attendance

ADMISSIONS POLICY

All Saints Academy welcomes all students to join the school community.  Before         enrolling a student, a number of requirements must be met.  

The All Saints Academy Board of Directors established the following criteria as an                admissions template:

All Saints Academy does not discriminate on the basis of gender, race, color, or national/ethnic origin in the administration of its policies or school administered programs or activities.  The school administration reserves the right to make final classroom placement decisions.

In order to plan for the upcoming school year in regards to class structure, materials, and budget, it is important to determine student enrollment numbers. For these reasons, All Saints Academy has a Priority Enrollment Period during which priority will be assigned as follows:                                                                                        

1. All currently enrolled students. (P-8)
2. Previously enrolled students returning from special program schools.
3. Children of participating parishes with siblings currently enrolled. (P-8)
4. Children not with a participating parish but with siblings currently enrolled. (P-8)
5. Children of participating parishes seeking entry level enrollment. (P-8)
6. Other Catholic children from non-participating parishes.
7. Children from families of other religious faiths.

During Priority Enrollment, all applications will be processed according to the criteria listed above.  The inclusive dates of the Priority Enrollment period will be established by school administration each year and appropriate notifications will be made to parents and prospective school families.

Current returning students who are registered during Priority Enrollment will be guaranteed admission, provided that tuition payments are current or other acceptable arrangements have been made with the school administration.  If a currently enrolled student does not register during Priority Enrollment, then priority status will no longer apply.

All applications received after the Priority Enrollment period will be processed on a first come, first served basis. 

In order to be considered for enrollment, student(s) and parent(s) must agree to abide by all school policies and procedures listed in the All Saints Academy Student and Family Handbook. All Saints Academy is first and foremost a Catholic school.  The Catechism of the Catholic Church, along with the traditions of the Church and a dedication to the sacraments permeate all aspects of our mission, vision, core values, and curriculum.

ANIMALS

Animals are not permitted on school grounds during the school day unless prior arrangements have been made.  When animals are permitted, students and parents are responsible for the pet’s care and maintenance.  If, at the discretion of the faculty or staff, the animal becomes a distraction, immediate removal may be required.

APPOINTMENTS- See Attendance

ATHLETICS-See Appendix B

ATTENDANCE

Research has proven that there is a high correlation between school attendance and academic performance and success, while absence from school is often the greatest single cause of poor performance and achievement. Regular attendance and promptness promote a student’s positive academic achievement.

Importance of daily attendance:  

All Saints Academy is a community. A student cannot contribute to that community or build relationships without being present.  Learning is a progressive activity; each day's lessons build upon those of the previous day(s).  Reading the material and completing work independently does not compensate for the loss of insight gained during class discussion or the loss of competency acquired through explanation or supervised drill.  

Many classes use lectures, discussions, demonstrations, experiments and participation as part of the daily learning activities, and these cannot be made up by those who are absent. Regular student participation in daily classroom activities plays a significant role in a student's school success.

The law of Michigan compels every parent or guardian to send children within certain specified ages to school. The schools are required by the same law to keep records of attendance, to make an accounting of such attendance, and to report absences to the proper civil officers. Any unauthorized absences where a student’s presence is expected and required will result in serious consequences.

If a student is absent a parent/guardian must call the School Office before 10:00 a.m. on the day of the absence for it to be counted as excused. Excused Absences include illness, injury, serious illness or death in the family, attendance at a funeral, a medical appointment that could not be made outside of school time, a transportation emergency, high school visits or a court appearance.

K-8 students are considered “tardy” if they arrive after 8:10 AM at the Upper Campus or 8:15 AM at the Lower Campus.  Students who are late for school must report to the school office with their parent/guardian to be signed in. Upon returning to school from an excused tardy or appointment, students are to report to the school office with their parent/guardian to be signed in.

If a student needs to leave school early, the school must receive a note or phone call from                the parent or guardian.

CELL PHONES-See Personal Device Policy

CONSENT TO EXCHANGE INFORMATION  

All Saints Academy is a partner school to both Catholic Central and West Catholic.         These partner schools have access to ASA student contact information through Infinite         Campus, the student management system of All Saints Academy. The partner schools use this information to keep parents informed about the happenings at their respective schools. If you wish to not be contacted, it is the duty of the parents to contact the high schools.

CURRICULUM 

Parents are the primary educators of their children, and All Saints Academy supports parents in the process of fully forming each child in mind, body and soul. The Diocesean curriculum standards, adopted in August 2018 , reflect how our Catholic faith informs instruction across all content areas and grade levels.  The faculty and staff of ASA consult a variety of best practices and curriculum when determining the standards and learning objectives for the students.  

In fulfillment of the ASA mission statement, the curriculum provides an education rooted in the Catholic faith. Instruction in Catholic doctrine, service, and Catholic Christian values are a daily part of the curriculum.  This is accomplished through formal religion classes, weekly liturgies, school wide service projects, song, and daily prayer.  Catholic beliefs and values are embedded in all curricular areas and are modeled by the staff and students of ASA.

The curriculum is challenging, current, and personalized.  It is delivered through a variety of modalities including; direct instruction, exploration, research, cooperative projects, “hands on” instruction, and technology.  The goal of the curriculum is to empower students to take responsibility for their learning and have the knowledge and skills to make a difference in our world.

Understanding the importance of the arts, physical education, and foreign language in the development of students, ASA provides opportunities for students to participate in band, general and liturgical music, physical education, Spanish, and art programs.  ASA partners with the Grand Rapids Public School Shared-Time program to provide instructors for some of these programs.

The Diocese of Grand Rapids curriculum can be found at https://catholicschools4u.org/curriculumstandards

DRESS CODE-See Appendix B

EMERGENCY DISMISSAL/SCHOOL CRISIS PLAN-See Health and Safety

ENROLLMENT-See Admissions Policy

EXPULSION

Expulsion is defined as the permanent dismissal of a student from the school.  The Principal will use every means available to discover the cause of the problems and will exhaust all appropriate remedies, such as referral to a guidance clinic, physician, or priest.  There may be situations which demand removal of a student from the school.  It is the goal of the school to serve each individual child. Yet, in some instances, the safety and well being of the larger community becomes at risk. When this happens, expulsion is often the only remedy.  The following, though not an exhaustive list, are offenses which may incur expulsion:

1. Actions gravely detrimental to the moral and spiritual welfare of other pupils
2. Assault, battery, or any threat of force or violence
3. Being in possession of weapons on school property or at a school sponsored event
4. Open, persistent defiance of authority
5. Continued willful disobedience
6. Use, sale, or possession of narcotics or alcoholic beverages on school premises
7. Willful defacing or otherwise injuring school property in any way
8. Habitual truancy
9. Habitual suspension
10. Refusal to meet the expectations of a Catholic education

Procedure for Expulsion

Immediate, indefinite suspension will occur while the following process is completed:

1. The principal and teacher will hold a conference with the parents/guardians to advise that drastic action is imminent.  The Canonical Administrator will be informed as well as the parish priest of the student.
2. If the decision to expel is made, parents are notified in writing of the action.
3. The right to appeal to the Canonical Administrator is made known to the parents.

In the event that, after consultation with the persons directly involved, the expulsion is found to be inappropriate, the administrator is advised and action to reinstate the student is undertaken.

FIELD TRIPS

The school requires consent of parents before a student will be permitted to go on a field trip with the group. A permission slip will be sent home electronically in advance of the trip and it should be completed promptly. If a parent fails to complete the permission slip for his/her student(s), the child will not be able to participate in the field trip.

Field trips sponsored by the school foster educational and social development. Student behavior is expected to be reflective of the mission of All Saints Academy. Chaperones represent authority of the school, and respect is due.

FUNDRAISING

All Saints Academy has no more than three annual fundraisers that benefit the school.         Eat, Pray, Run        and the Eaglefest Auction are typically annual events. Family members are invited and encouraged to attend both of these events. A third fundraiser may arise at the discretion of the administration and Development Committee.  All other fundraising opportunities must be approved by the school administration.

GOOGLE CLASSROOM

Google Classroom is a learning management system (LMS) that allows teachers to provide instructional support, class calendars, assignments, and resources for students in a safe online environment. For traditional face to face classes, Google Classroom is an integral part of sharing blended classroom instruction.  All Saints Academy hopes that this resource will provide you with specific information about your student’s curricula, so you have a better understanding of the work that teachers and students are doing.

GRADING SYSTEM

Parents are encouraged to frequently check Infinite Campus for continued academic         progress in all core subjects. Reporting of final grades will be available to parents at the end of each trimester. Parents will receive an email when report cards are available to view in the Infinite Campus portal. Parents wishing for a paper copy need to submit a written request to the homeroom teacher at least three days in advance.

GRIEVANCE PROCEDURE

A grievance is not a routine disciplinary matter, but rather a circumstance thought to be unjust or injurious, involving a consequent element of resentment.  As such, it is destructive of community.  A grievance procedure is an orderly process to heal the potentially serious wounds of the community.

If there is a grievance, initial solutions must be sought administratively; i.e., a meeting of the teacher and the principal.

Only when the administrative process has been pursued, as above, and there is no solution, the matter is adjudged, at least subjectively, as being more serious and should be reported to the Canonical Administrator.  When matters of a serious nature are brought to the Canonical Administrator, the board will follow these guidelines:

1. If a student or parent has a grievance, it is submitted in writing to the Canonical Administrator (CA)  within seven (7) days after the date on which the grievance occurred, or on which the administrator first learned of its occurrence.  The CA  confers with the appropriate administrator no later than five (5) days after the complaint is filed.
2. The administrator in turn confers with the party against whom the complaint is being registered within another five (5) days, recommending that the complainant be present for a hearing.
3. A hearing before the CA will be scheduled to occur within seven (7) days.  Involved parties are to be notified at least three (3) days in advance.
4. A determination will be made by the CA within ten (10) days, and the involved parties will be notified in writing.

Further Steps of Appeal

1. If the determination at the CA level is not satisfactory, the matter may be submitted in writing to the Superintendent of Schools for the Diocese of Grand Rapids.
2. In the event the matter is not resolved at that level, a final step for resolution is available through submitting a written appeal to the Diocesan School Board.

GUM

Gum chewing is not permitted anywhere on the school premises as careless disposal of gum in drinking fountains, on furniture, and floors causes sanitary and cleaning problems and necessitates costly repairs.

HARASSMENT

Harassment means written, verbal or physical conduct that adversely affects the ability of one or more students to participate in or benefit from the school’s educational programs         or activities because the conduct is so severe, persistent or pervasive. This includes conduct that is based on a student’s actual or perceived race, color, national origin, sex, disability, sexual orientation, gender identity or expression, religion or any other distinguishing characteristics that may be defined by the state or local educational agency. This also includes association with a person or group with one or more of the above mentioned characteristics, whether actual or perceived.  Students who harass other students or adults will be held accountable according to the student management plan.  

HOME AND SCHOOL ASSOCIATION-See Appendix E

HOMEWORK

Homework is an important part of the academic process.  It may consist of additional practice for reinforcement, completing assignments not finished in class, reviewing concepts previously presented, and preparing reports or projects.  A reasonable amount of study time is 10 minutes per grade level and may average between 45 to 120 minutes per night for Upper Campus students.  

Late Homework

Students who do not complete homework by the assigned due date will work with teachers to complete the work necessary to document their learning progress. Teachers will help students define a reasonable timeline for completion and communicate expectations with parents. It is expected that all homework will be turned in and given feedback, but teachers may elect to reduce points for work that is completed excessively late.

Absent Students

Students who are absent will be required to turn in all homework within two days of their return.  In case of an extended absence, arrangements must be made with individual teachers by the student and/or parent within these two days.  Long-term or routine assignments or tests announced prior to the absence must be completed upon return to school.

        Vacation/Weekend Homework

Homework will not be assigned over Christmas or spring break.  Weekend homework will not exceed a weekday amount.  If the weekend falls within a long-term project, however, weekend time could be used to balance the workload.

When notified in advance teachers will do their best to prepare assignments in advance for family vacations taken outside of the regularly scheduled vacation times.  However, there may be academic fluctuations, resulting in make-up work upon return to school.  

Work Assigned during an Excused Absence/Tardy

Absent and tardy students are responsible for completing any work they missed during their absence.  Students have one day for each day of absence to complete the work. Teachers are expected to work with students who have extended excused absences to create a plan and timeline for completing missing assignments.

Parent Request for Student’s Work for an Excused Absence:

Parents wishing to pick-up homework for an absent student, or have it sent home with a sibling, must notify the office personnel before 10:00 am in the morning.  Teachers can gather homework or have a procedure in place as a student’s task to gather items and have work delivered to the office before the end of the day. Teachers might also elect to  direct a student to consult the items posted on Canvas and then connect with them when they return to school.

Student Vacations

Parents are encouraged to plan vacations to coincide with the All Saints Academy schedule; however, parents may choose to excuse their child(ren) from school at any time.

The parent handbook advises parents that it most likely will not be feasible to give homework in advance, as assignments are usually determined by daily class progress.  

Upon returning from the vacation, it is the student’s responsibility to meet with the teacher(s) to make arrangements within a reasonable timeline to complete missing work.  It is highly encouraged that teachers work with students to make these arrangements. 

INFINITE CAMPUS and CANVAS

Infinite Campus (IC) is a web-based student management system used by teachers to record grades, attendance, and other important student and family information.  Parents and students will be given an Infinite Campus login to monitor student progress. Students and parents are encouraged to check frequently for missing work or incomplete assignments. For further information or assistance enrolling, contact the Technology Coordinator.

INTERNET USAGE-See Acceptable Use Policy

LIBRARY

Each student in kindergarten through 8th grade will have the opportunity to check out two library books at a time. Parents have the option to opt-out of allowing their children to take the books home and rather have the books remain in the child’s homeroom.

Notices will be sent home with students for overdue library books. The book must be returned or paid for or the student will not be able to check out a new book. If the book is not returned or paid for by the end of the trimester, the cost to replace the book will be charged to the student’s tuition account. Parents will be notified by email of a damaged library book. If a book is damaged, parents are responsible for paying the cost to replace the book.        

LOCKERS

Students in grades 3-8 are assigned a locker. Students are to keep their lockers closed at all times when not in use.  A record of locker assignments is kept in the school office.

Lockers are the property of the school.  Anything attached to the outside of the locker must be attached using blue painter’s tape.  Decorations and materials inside must reflect the values of the Catholic Church and of All Saints Academy. Decoration and materials may be attached only with magnets to avoid damage to the paint surface.  

All students are reminded that other students’ property and belongings are not to

be disturbed or touched. Students are not to leave any books, purses, book

bags, etc. unattended anywhere in school except in their assigned locker

(or classroom closet as designated by the homeroom teacher). The school is not responsible for any lost or stolen items left unattended.

Lockers may have to be searched occasionally by school personnel. Students

may be notified, although not required, and be present if their locker is searched for due cause.  At least two school personnel will be present during the search.

If any property is confiscated, either from a student or his/her locker, the property

is still assumed to be the property of the student, unless the item in question is

alleged to be stolen or illegal.  The property may be held for a period of time and

a parent will be required to retrieve the items.

LOGOS

        Information on the various All Saints Academy logos, usage, and access can be found in                 the All Saints Academy Brand Standards Guide. Please contact the school office for                 more information about brand standards.

LOST AND FOUND

Lost and found is available at both campuses. Periodically, items are emptied and         donated to charity after attempts have been made to find their owners.

MEDICATION

If your child needs to take any medication at school, all medications, except inhalers, must be stored in the school office. Students are not allowed to carry any medications. This includes both prescription and non-prescription/over the counter medications. The medication must be transported to and from school by an adult, in the original product packaging or prescription bottle. Any medications not picked up by an adult at the end of the school year are disposed of. Medications are not carried over from one school year to the next.

Prescription Medications:  A parent or guardian must complete and sign the Prescription Medication Authorization form (available on the Forms and Documents page of the web site or in the school office). The child’s physician must also complete and sign the form. The medication must be stored in the school office, in the original prescription bottle, with the child’s name, physicians name, medication name, and dosage clearly labeled.

Non-Prescription Medications:  A parent or guardian must complete and sign the Non-Prescription Medication Authorization form. The medication name and dosage must be clearly labeled. Over the counter medication must be in the original packaging, and brought to school by an adult.

PARISHIONER STATUS

        Families who are active parishioners at one of our four founding parishes in good                        standing are eligible for tuition discounts. Families must be registered in a parish,                        contributing regularly and actively participating in liturgy and parish life to be considered                “active.”

PERSONAL DEVICE POLICY

Student use of cell phones, smartphones, smart watches, smart glasses and contacts, ear        devices, and other internet-connected personal electronic devices are prohibited in all Catholic schools within the Diocese of Grand Rapids during the school day. Personal devices must be stored upon entry into the school and may only be retrieved at the end of normal school hours.

PESTICIDES

As part of the All Saints Academy pest management program, pesticides are occasionally applied.  You have the right to be informed prior to any pesticide application that is made to the school/child care grounds and buildings.  In the case of emergency situations, pesticides might be applied without prior notice, but you will be provided notice following any such application.  At the beginning of each school year, a notice will be sent home regarding this policy, along with a notification form.  If you wish to be notified of any pesticide applications, you should complete the notification form and return it to the school office each school year.

REGISTRATION-See Admissions Policy

SERVICE EXPECTATIONS

The mission of All Saints Academy is to serve and partner with our families, parishes, and communities as we focus on the student’s spiritual, intellectual, moral, social, and physical development.  We are committed to helping students develop a lifelong commitment to the service of others.

Service is an integral part of the school’s curriculum and Catholic identity.  The plan for service is designed so that children from preschool through eighth grade engage in regular Christian service activities.  Through their service, children put into action Christ’s teachings.  With ever-deepening reflection, they integrate service with their faith and learning, carry out the social justice teachings of the Church, and contribute to building a world of justice, peace, and love.

Grade 8 students are required to contribute at least 20 hours of service hours within their parish, school, or community. Grade 7 students are required to contribute 10 hours of service. Grade 6 students are required to contribute 5 hours of service. Grade 5 students are required to contribute 3 hours of service. Grade 4 students are required to contribute 2 hours of service. Students in all other grades are encouraged to contribute 1 hour of service.

Service hour documentation can be completed via the electronic form linked on the website or paper forms available in classrooms and the school offices.

For more information you can request the document, “Service-A Core Value at All Saints Academy.”

SMOKE FREE ENVIRONMENT

School and parish grounds have been designated smoke-free environments. Smoking is not permitted in the school or on school/parish grounds during regular school hours or at school sponsored events.

SEARCH AND SEIZURE

All Saints Academy reserves the right to search desks, lockers, students, and personal belongings in order to insure the safety, health, and property of the school, students and staff.  

STANDARDIZED TESTS

        All Saints Academy administers the Northwest Evaluation Association (NWEA) Measure         of Academic Progress (MAP) test.  The test is given twice during the school year, once in         the fall and once in the spring.  Grades 2-8 are tested in Math, Reading, and Language                Usage. For more information, visit www.nwea.org.

STUDENT SUPPORTS

        In order for all students to grow and be successful, there may be times when students are                pulled from class for enrichments or interventions. The school will monitor progress and                 periodically update parents about their student’s growth.  

STUDENT RECORDS

A student’s parents or guardians may have access to their child’s school records.  If you wish to review your child’s records, please contact the school Principal.

SUSPENSION

Suspension is defined as the temporary removal of a student from the classroom.  There are two types of suspension, In-School and Home suspension.  

In-School Suspension:

During an In-School Suspension, a student spends the school day in the school office, (including the lunch hour), under the supervision of teachers, staff, and/or administration.  It is a time to reflect on the infringement that caused the suspension and to make action plans to correct the problem and to make restitution when necessary.  In-School Suspension is a learning time.  

The first time a student receives an in-school suspension, the student is allowed to complete the work they are missing in the classroom for full credit.  For subsequent in-school suspensions, the student will be required to complete classroom work but may not receive academic credit for the work missed.  All Saints Academy administration will determine if credit is to be received.

Home Suspension:

In more serious situations, a home suspension is warranted.  In this case, the student will not be allowed to attend school for a specified number of school days as determined by the school administration in consultation with the parents (and possibly Canonical Administrator/pastor).  

For the first home suspension, the student is allowed to complete school work missed for full credit.  Assignments may be picked up by the student’s parents and returned.  It is expected that home suspended students are completing the assignments at home on a daily basis and no extension for completing homework will be honored.  

For subsequent home suspensions, missed work must be completed before the student is permitted back in school, however no academic credit may be given for this work.

Consideration will always be given to the welfare and Christian development of the individual student and the practical, common good of the entire student body. In case of suspension:

1. Parents shall be notified directly either by phone, email or in writing, of a suspension and may be requested to attend a joint conference between the student, parents, school administration, Canonical Administrator/pastor, and involved faculty and/or staff members.
2. In no instance shall a student be asked to leave the school and to proceed home without prior notification of the parents.
3. The duration of the suspension and determination of the type of suspension -- In-School or Home Suspension -- shall be determined by the Principal in consultation with the student’s parents and Canonical Administrator/pastor.
4. For the duration of the  In-School or Home Suspension, students may NOT participate or attend any school functions including but not limited to athletic, band, and other extra curricular events regardless of where the event is held.

TARDINESS-See Attendance

TRANSFERS-See Admissions Policy

TUITION COLLECTION POLICY

It is the goal of All Saints Academy (ASA) to work with each family to provide a Catholic education for their children.  We understand that many families are sacrificing to invest in their child(ren)’s education.  It is important to recognize that parishes are also investing significant dollars into the ministry of Catholic education.  Therefore, it is critical to the financial health of the school (and school families) that there is open and honest communication about timely tuition payments.  We promise that family financial information will be kept confidential.

All Saints Academy works with a tuition management company and provides multiple tuition payment options outlined below.  All families will be required to sign a tuition contract, and will be expected to meet their tuition obligation per the signed contract.  If at any time during the year, a family is unable to meet a tuition payment, it is the family’s responsibility to contact the tuition management company to make alternate arrangements.  If there are any bank fees associated with automatic withdrawals, late fees, returned checks, NSF notices, collection fees etc., the amount of service charge/fees will be added to the family’s tuition bill, and will be processed first from the next payment.  

Keeping tuition costs reasonable is the responsibility of all, and the ASA budget does not include money to cover costs associated with late and delinquent tuition collection.  Families who have a past due tuition balance from ASA or any Catholic school will not be allowed to start the new school year.  ASA has financial obligations and payroll to meet, just as families need to meet their financial obligations.  A stable and predictable cash flow to operate the school is essential.  When tuition payments are late, it jeopardizes the solvency of the school for all.

Families who are active parishioners at one of our four founding parishes in good standing are eligible for tuition discounts. Families must be registered in a parish, contributing regularly and actively participating in liturgy and parish life to be considered “active.” Families registered from Blessed Sacrament, St. Alphonsus, St. Isidore and St. Jude parishes must have a Parish Investment Form completed and signed to receive parish investment.  Each parish has the flexibility to provide additional financial support to families through scholarships/endowment grants, so families are encouraged to contact their parish business office/pastor to discuss financial need.  Families who do not have a completed Parish Investment Form will be charged the full cost of education per child.

Tuition & Fees

Payment frequency options:

• Annual:  Total tuition due in August.
• Semi-Annual:  Two payments in the amount of 50% total tuition.  Payment Dates are July and January.
• 12 Monthly Payments: Tuition payments are made over a 12 month period with payments starting in July and ending in June.

If you use our Early Childhood or Child Care program, you must select 12 monthly payments.         

Payment Methods  

The tuition management company will accept payments by any of the following methods:  Payment by mail, automatic payment from a bank account, automatic payment by credit or debit card, online payment, payment by telephone.   Credit cards are accepted for payment on accounts.  There will be a convenience fee added to the payment amount at the time the credit card payment is processed.  Debit cards are treated as credit cards.  Please use bank account information to avoid fees.

Collection Procedure

1.        If you encounter financial difficulty, and will be unable to meet a payment, you must notify the Tuition Management Company no later than five (5) business days before the payment date so alternate arrangements can be made.

2.        If there are insufficient funds in your account on the payment date, you will incur a missed payment fee, as well as applicable fees from your bank or credit union.

3.        If your payment is late, you will incur a late payment fee.

4.        If you are thirty (30) days behind with your tuition payments, you must notify the ASA Business Manager.

5.        If you are sixty (60) days behind and no contact has been made with the Business Manager, a final past due notice will be mailed.  You will then have an additional week to contact the Business Manager or make the necessary payments to bring your account current.

6.        All tuition plans must remain current.  When a family falls behind on their contract, it is their responsibility to meet with the Business Manager to adjust their plan so that the contract will be paid in full by June 30.  All Saints Academy reserves the right to limit a student’s access to class if payments are delinquent and a concern arises about collection.

7.        When payment responsibility for a tuition contract is shared by two or more parties, and one party defaults on payment, the other parties will be responsible for the unpaid balance.

The parent/guardian is completely responsible for making contact with the Tuition Management Company and the Business Manager in the event that a payment will not be made by the due date.

VOLUNTEERS

All Saints Academy (ASA) welcomes you to share your time and talents with our students. While welcoming volunteers with open arms, ASA is also committed to providing a safe environment for the children in our care. The Diocesan Directive for Volunteers states that any adult in a paid or volunteer capacity, who is working with or around children at school, church or any extra-curricular activity, must meet the following criteria:

• Attend a VIRTUS® Protecting God’s Children training session.
• Submit a State of Michigan Internet Criminal History Access Tool (ICHAT) Authorization Form. (Background Check Authorization Form For Volunteers and Employees) - A basic background check will be conducted.
• Read and sign the Standards of Ministerial Behavior before volunteering.
• If you are volunteering in a position that involves financial transactions, a credit check will also be required.

Forms can be found online or in either school office. If you have any questions, please contact the ASA Principal or Business Manager.  You can also visit the the VIRTUS® web site to locate upcoming Protecting God’s Children training sessions. When prompted to select your organization, please choose Grand Rapids, MI (Diocese).

Our children’s safety is our primary concern. Patience is appreciated in the volunteer requirement process to achieve a secure experience for both you and our children.

WEAPONS

Students participating in school, religious education or youth ministry programs are prohibited from bringing weapons in school or parish buildings, on school or parish premises or in the immediate vicinity of the school or parish; at school, religious education or youth ministry sponsored activities; on a school bus or enroute to or from school, religious education or youth ministry programs. Violations of this policy renders the student liable to immediate expulsion.

State Law requires the expulsion of students who possess a dangerous weapon on school property (including a bus) or at school activities, or who commit arson or rape in a school building or on school grounds. A "dangerous weapon" refers to a firearm, dagger, dirk, stiletto, knife with a blade over three (3) inches in length, pocket knife opened by a mechanical device (switch blade), iron bar, brass knuckles, matches or lighters.  This law (PA.328) provides for the permanent expulsion of students who violate its provision. Also, the expulsion is mandatory, meaning the school must expel the student. Michigan law does provide for possible reinstatement by the Board of Directors after a certain time period. If the student is in grade six, or above, the student may be re-admitted after 180 school days. If the student is in kindergarten through grade five, reinstatement is possible by board action, only after a ninety (90) school day suspension. It is important for parents and students to know that the expulsion applies to all Michigan Schools. A student cannot be admitted to any public school in Michigan during the expulsion period.

Definitions:

A weapon is any object which can be used to threaten or injure another. It includes but is not limited to "Dangerous Weapons” as defined by the state law.

School or parish premises include the school building, parish building, but not limited to: parking lot, playground, student lockers, and buses.

Immediate vicinity of the school or parish means a block radius of the school or parish.

Specific Guidelines:

1.         Any student discovered to be, or suspected of, carrying, possessing, concealing or transferring a weapon on school or parish premises or in the immediate vicinity of the school or parish building shall be immediately excluded from classes pending investigation by the administrator of the education program.

2.        A search can be conducted to verify the suspicion or clarify the discovery. It may include, without prior warning, an inspection and search of a student's person, pockets (The student empties his/her own pockets), book bags, purse, lunch box, locker, automobiles, etc. Questioning for the same purposes may include questioning by the principal or program administrator of the administrative team, a school teacher, the Canonical Administrator, the pastor or a person acting in the place of any of these.

3.        When a body search is conducted it shall be in an appropriate place designated by the administrator. The student shall be detained until a search of the person is conducted by an adult of the same sex. The search of the student must be conducted with the presence of a second adult of the same sex.

4.        If a student refuses to cooperate or interferes with a search of a person or possessions or premises; she/he will be warned that refusal to cooperate without legitimate reason will result in disciplinary action, up to and including expulsion from school, religious education or youth ministry programs.

5.        A dangerous weapon, as defined by state law, requires that the local police department shall be notified immediately, and if possible, the student detained; whenever the school or religious education or youth ministry program has reason to suspect that a student may have a weapon or when a  weapon is present on school premises.

6.        Any student found to be in violation of the school's policy or the parish's policy shall be subject to expulsion from school, parish religious education or youth ministry programs.

7.        If an injury occurs in school or parish buildings, on school premises or in the immediate vicinity, as the result of a student carrying a weapon, the administration and staff shall endeavor:

1. to have students remain calm and avoid panic;
2. to notify the police, Canonical Administrator/pastor, and the administrator of the facility;
3. to secure the school or parish building;
4. to notify and consult with the immediate supervisor or the chairperson of the Board of Directors; and
5. to notify all parents via written communication to eliminate rumor.

8.        The administrator of the program may exercise the options to keep non-program persons out of the school or parish building and/or retain students in the school or parish building until police have completed their investigation.

9.        Any student determined to have brought a firearm to school or parish religious education or youth ministry program will be expelled for a period of one year. The term "Firearm" means:

1. Any weapon including a starter gun which will or is designed to or may readily be converted to expel a projectile by the action or an explosive;
2. The frame or receiver of any such weapons;
3. Any firearm muffler or firearm silencer; or
4. Any destructive device.

WELLNESS POLICY

The staff of All Saints Academy in conjunction with the Board of Directors recognizes that good nutrition and regular physical activity affect the health and well being of ASA’s  students.  Furthermore, research concludes that there is a positive correlation between a student’s health and well being and his/her ability to learn.  Schools can play an important role in the developmental process by which students establish their health and nutrition habits by providing nutritious meals and snacks through the school’s meal programs, by supporting the development of good eating habits, and by promoting increased physical activity both in and out of school.

The staff and school board members, however, believe this effort to support the students’ development of healthy behaviors and habits with regard to eating and exercise cannot be accomplished by the school alone.  It will be necessary for not only the staff, but also parents and the public at large to be involved in a community-wide effort to promote, support, and model such healthy behaviors and habits.  

The Board sets the following goals in an effort to enable staff and  students to establish good health and nutrition habits:

With Regard to Education:

1. Nutrition Education:

1. Nutrition education shall be included in the Physical Education curriculum so that instruction is sequential and standards-based and provides students with the knowledge, attitudes, and skills necessary to lead healthy lives.
2. Nutrition education shall be integrated into other subject areas of the curriculum, when appropriate, to complement, but not replace, the standards and benchmarks for health education.
3. Nutrition education standards and benchmarks shall be age-appropriate and culturally relevant.  
4. Nutrition education shall extend beyond the classroom by engaging and involving the school’s food service staff.
5. The school shall provide information to parents that is designed to encourage them to reinforce at home the standards and benchmarks being taught in the classroom.

With Regard to Physical Activity, the School shall:

2. Physical Education

6. A sequential comprehensive physical education program shall be provided for students in K-8 in accordance with the standards and benchmarks established by the State.
7. The physical education curriculum shall provide sequential instruction related to the knowledge, attitudes, and skills necessary to participate in lifelong, health-enhancing physical activity.
8. The sequential, comprehensive physical education program shall stress the importance of remaining physically active for life.
9. Properly certified, highly qualified teachers shall provide all instruction in physical education.
10. Physical activity and movement shall be integrated, when possible, across the curricula and throughout the school day.
11. The school shall encourage families to provide physical activity outside the regular school day, such as outdoor play at home, participation in sports, aerobics, dance, gymnastics, and other physical activities sponsored by community agencies or organizations, and in lifelong physical activities like bowling, golf, skating, swimming, and tennis.  

3. Other School-Based Activities:

l)  The school shall provide attractive, clean environments for the students to consume their snack and meals.  

m) Students shall be permitted to have water.

n)  The school utilizes electronic identification and payment systems, therefore eliminating any stigma or identification of students eligible to receive free and/or reduced meals.

Furthermore, with the objectives of enhancing student health and wellbeing, and reducing childhood obesity, the following guidelines are established:

1. The food service program shall comply with Federal and State regulations pertaining to the selection, preparation, consumption and disposal of food and beverages as well as to the fiscal management of the program.
2. Free and Reduced Price Meals, the guidelines for reimbursable school meals are not less restrictive than the guidelines issued by the U.S. Department of Agriculture (USDA).
3. The food service program will provide all students affordable access to the varied and nutritious foods they need to be healthy and to learn well.
4. All foods provided by the food service program on campus during the school day shall comply with the current USDA Dietary Guidelines for Americans.
5. The food service program shall be administered by a director who is properly qualified, certificated, licensed, or credentialed, according to current professional standards.
6. Continuing professional development shall be provided for food service staff.

The Principal shall develop administrative guidelines necessary to implement this policy, including, but not limited to, the manner in which the implementation of this policy shall be regularly evaluated by the administrator.  

The Principal shall report on the school’s compliance with this policy and the progress toward achieving the goals set forth herein when requested to do so by the board.  

APPENDIX A-BEHAVIOR RUBRICS

Love Changes it All - Be Like Christ!  

A Peaceable School Approach to Aggression

PBIS and A Peaceable School Approach to Behavior: Be Like Christ!

All Saints Academy aims to minimize social conflict and promote safety for each of our students. As a Catholic school we embrace conflict as a teaching opportunity, and we persist in community because ultimately we believe we are One Body in Christ. At All Saints Academy we focus on the spiritual, intellectual, moral, social, and physical development of our children. We cultivate faith-filled relationships among our community, strengthening our commitment to love and service. Because of these founding principles we have dedicated instructional time and resources to support social and emotional learning efforts. As with other subjects like math, science, and social studies, we know that some students will find these lessons and life’s social conflict to be especially challenging.

Discerning Types of Aggression

The word bullying is a confusing term to discuss aggression. It is often misunderstood, misused, and the definition is ever-changing. While our school abides by anti-bullying laws, we are also committed to using clear language to describe specific behaviors so that we might better communicate with one another and find practical solutions to any problem that exists. We encourage you to use specific language (such as name-calling, rumors, jokes, etc.) to describe behaviors commonly referred to as “bullying” with your students and school staff. This helps us better identify and address these behaviors.

An Overview of Our Efforts

As a staff we have worked with Jeff Veley on resilience education. There are links to a number of great resources from him below.

In addition to a lot of great background information and professional development work our staff practiced the “peace sign” approach with Jeff.

The Peace Sign: Ninja Skills for dealing with social conflict, aggression and bullying:  

1. Don’t get upset
2. Treat Them Like a Friend

We have also been working with the Program for Inclusive Education at the University of Notre Dame as well as the Andrew M. Greeley Center for Education at Loyola University in Chicago to define and develop a PBIS framework at ASA.

At the Lower Campus our PBIS phrase is: Be Fair, Be Kind, Be Safe, Be a Learner.

At the Upper Campus our phrase is: Be Like CHRIST

Communicate

Honor with respect

Responsibility

Integrity

Self-conTrol

Handling Social Aggression

Social aggression that causes subjective harm (behavior that is aimed at hurting someone’s feelings) is a violation of our positive school expectations. We ask our students to treat others in a friendly and loving manner to build a positive school culture: Be Fair, Be Kind, Be Safe, Be Like CHRIST!

Giving consequences for non-criminal acts of social aggression (like name calling) has been proven to raise hostility, increase victimization, and perpetuate negative behavior. Therefore, our staff will work with students to replace negative behaviors and cope with any negative emotions in a way that is healthy and productive while supporting those affected by negative behaviors.

We encourage all students, staff, and parents to ‘take action’ when they see social aggression in a way that encourages peace, civility and friendliness.

Handling Physical Aggression

Acts and threats of physical aggression (behavior that causes objective harm to someone’s body or property) are a violation of our Aggressive Behavior Rubric. Behavior that does not cause pain (such as horseplay or pushing and shoving) will be addressed by staff and consequences will be given based on the severity of the incident(s).

Criminal behavior and threats thereof are a violation of our Aggressive Behavior Rubric and the law. Students who break the law may be subject to additional consequences outside of school.

Bringing it All Together

Our student behavior expectations are governed by the Golden Rule which states to “Treat others the way that you want to be treated.” In the spirit of the Golden Rule, we will do our best to work with parents to “Communicate in a way that we would like to be communicated with” and to “Discipline in a way that we would like to be disciplined.” In other words, we aim to “Teach the way we would want to be taught” because our focus is on promoting healthy behaviors and learning from mistakes to help all at ASA grow and become the best versions of themselves.

We do our best to give consequences that match the severity of the behavior, offer opportunities for students to solve their own problems and fix mistakes, promote relationship skills, and encourage positive behavior while working to help students improve responsible decision-making. We strive to provide disciplinary action that is in the best interest of our students and the overall learning environment.

ASA parents, we are so happy and proud to be partnered with you, the primary educators of your children, as we work to Form Saints to Serve All!

Lower Campus Positive Behavior Expectations

Tier 1 Behavior Map - ASA Upper Campus

Be like CHRIST: Communicate, (Honor all with) respect, Responsibility, Integrity, Self conTrol

Practicing Skills, Reinforcing Positive Behavior, Building Habits

All Saints Academy Upper Campus Aggressive Behavior Consequence Plan  

APPENDIX B-DRESS CODE

All Saints Academy Dress Code Grades K-8

The dress code will be in effect the first day of school. All aspects of the dress code should be consistent with our mission statement and not be distracting or disruptive to the learning environment. Students are asked to use common sense, have an attitude of cooperation, and a concern for modesty and neatness. If you have any concerns over whether an item is appropriate or meets the dress code, please check in the school office before you remove the tags!

Pants: NAVY or KHAKI, in traditional school style; solid color twill weave or polyester blend fabric (no corduroy, knits, sweatpants, denim); no rivets, no cargo style, no extra pockets on the legs, no low-rise styles, no embellishments; brand logos should not be visible. Elastic waistbands are acceptable as long as the pants are in traditional school style and a shirt can be neatly tucked in. Leggings are not considered pants.

Shorts: NAVY or KHAKI; plain, traditional school style only, no cargo style. Modest in length.

Jumpers, skirts, skorts (Girls Only): NAVY, KHAKI or ASA PLAID; length no shorter than 3” above the knee. Collared shirts must accompany jumpers, shirts and skorts. Leggings may be worn if accompanied by a skirt.

Polo dress (Girls Only): WHITE, LIGHT BLUE, NAVY or RED, with a collar. Short sleeve or long sleeve. No colored trim or colored brand logo. The official ASA academic logo is required (left side placement).

Capris (Girls Only): NAVY or KHAKI; plain, traditional school style only.

Shirts: WHITE, LIGHT BLUE, NAVY or RED, with a collar. Short sleeve or long sleeve. Polo, Oxford shirt, blouse or turtleneck allowed. No colored trim or colored brand logo. The official ASA academic logo is required (left side placement). Shirts are encouraged to be tucked in at the Lower Campus and required to be tucked in at the Upper Campus.  

Sweaters: NAVY, WHITE or RED in any style (including vest, cardigan, zip-up, pullover, hoodie, crew neck, v-neck); logo optional; collared shirt must be worn underneath.

Sweatshirts: RED or BLACK crewneck sweatshirt with official All Saints Academy academic logo only (left side placement); no hoodies or spirit wear; collared shirt must be worn underneath.

Pullover/Zip-Up: RED or BLACK overlayer with official All Saints Academy academic logo only (left side placement); no spirit wear; collared shirt must be worn underneath.

Layers: BLACK, RED, NAVY, WHITE or LIGHT BLUE; can be worn underneath collared shirts and layers must be tucked in.

Socks: must be worn and visible above the shoe line. Girls may wear tights.

Shoes: dress or tennis shoes, with a closed toe and heel for safety reasons. No sandals, clogs, “Crocs”, “heelies”, open toe or open backed shoes allowed at any time, including color days.

Hair: only natural hair colors are permitted. Hair for all students should be well groomed and maintained. Students’ eyes should be visible and hair should not be a distraction to learning. No hats or bandanas.

Makeup: K-5: no makeup is to be worn at any time, including color days. Nail polish is allowed.

Makeup: 6-8: conservative, natural looking use of makeup is permitted. Nail polish is allowed.

Earrings: simple, small earrings are permitted.

Color Day: Clothing must be modest and free of inappropriate slogans. Dress code is not required on these days, though the expectation of appropriate clothing remains. Inappropriate clothing includes but is not limited to: torn jeans and pajama bottoms. Shoulders must be covered at all times and no bare midriffs.  Leggings may not be worn as a stand alone article of clothing. A skirt, sweater, or a long shirt that goes past the fingertips must accompany the leggings.    

ASA Spirit Days: On Spirit Days, students must wear their uniform bottoms but are invited to wear ASA apparel on top, such as t-shirts and sweatshirts and ASA spiritwear. Spiritwear can be purchased from EducationalOutfitters.com (school code MI0979). We also periodically offer sports-specific spiritwear opportunities.

Dress Up Day: Clothing must be modest and free of inappropriate slogans. Dress code is not required on these days, though the expectation of appropriate clothing remains. On dress up days, students are not to wear jeans, sweatpants, athletic pants, pajama bottoms, t-shirts, etc. Leggings may not be worn as a stand alone article of clothing. A skirt, sweater, or a long shirt that goes past the fingertips must accompany the leggings. “Sunday Best” is a good rule of thumb for these days.    

Enforcement of the Dress Code: Students are expected to come to school in uniform. Parents’ cooperation sets a good example for the students and is appreciated. The dress code will be monitored and enforced. Administration will have the final decision on what is appropriate. Repeated violations will be addressed by the principal.

Plaid Uniforms, Shirts with the ASA Logo, Uniform Fleece and Sweatshirts: The official ASA Plaid is #P41. You may purchase jumpers, skirts and skorts from any vendor. Suggested vendor is My APlus Uniforms, 2055 28th St., SE Ste. 18, Grand Rapids, MI 49508; email: Grandrapids@myaplusuniforms.com; Phone: 616-214-3732; web: www.myaplusuniforms.com Uniform sweatshirts and fleece and shirts with the ASA logo are available from My APlus Uniforms. Please contact either school office with any questions you might have about purchasing uniforms.

Adding the School Logo to Existing Shirts: Contact the school office for information about adding the school logo to existing shirts.

APPENDIX C-ATHLETIC HANDBOOK

Table of Contents

Introduction & Philosophy............................................................................................ 3

Leadership Roles and Responsibilities....................................................................... 4

                GRACEAC

Principal/Canonical Administrator

                Athletic Director           

                School Liaison

                Coaches

                Sports Advisory Group

                ASA Summit Group

Program Policies............................................................................................................. 10

                ASA Athletic Policy

Student Accidents Policy

Sports Participation Requirements

Student Athletic and Extracurricular Code of Ethics

                Minimum Participation Requirements

                Absentee Policy

                Team Splitting Policy

                Coach Selection Policy

                Athletic Participation Fee

            Team Practice Location Requirements

INTRODUCTION & PHILOSOPHY

All Saints Academy is a Catholic School inspired by the Holy Spirit and dedicated to teaching and living as Jesus did. Our mission is to serve and partner with our families, parishes and communities as we focus on the spiritual, intellectual, moral, social, and physical development of our children.

The purpose of the All Saints Academy athletic program is to develop student athletes as they represent the mission statement of the school.  athletic fields and courts are viewed as extensions of the classroom and have the same expectations of athletes, coaches and spectators as we do of students, teachers and parents.

The goals of the program are to recognize the spiritual nature of sports, promote the moral and character development of our youth, encourage physical fitness for the wholesome growth of the athlete, develop a healthy interest in sports by participation, provide an enjoyable athletic activity while developing Catholic attitudes of sportsmanship and fair play, and help the student athlete learn the importance of working in a team environment.

LEADERSHIP ROLES AND RESPONSIBILITIES

GRACEAC – The Grand Rapids Area Catholic Elementary Athletic Council supports the efforts of individual schools in the Greater Grand Rapids area.  All Saints Academy is a member of GRACEAC and thereby must adhere to the policies and procedures established and administered by GRACEAC.

The primary goals of GRACEAC are to establish policies to administer athletics throughout the diocese that promote wholesome, competitive athletic programs, and to assist individual schools whenever possible while fostering Christian  attitudes and beliefs.  The primary function of GRACEAC is to maintain rules and regulations that ensure fairness and competition for the student athletes and a balance with other educational programs and activities.  

GRACEAC maintains an Athletic Director and Executive Committee responsible for establishing and maintaining a handbook with all rules and guidelines that provide necessary information to the Catholic schools and the Diocese of Grand Rapids. In addition, individual schools are allowed to develop additional guidelines for their schools provided they are not in conflict with the GRACEAC handbook.

PRINCIPAL/CANONICAL ADMINISTRATOR – Final responsibility for the athletic program at ASA rests with the Principal and the Canonical Administrator.  While authority for athletics may be delegated, it is essential that the Principal set the proper course and monitor activities of the Program.

The Principal must also establish the importance of fundamentals of good sportsmanship in the minds of the entire ASA family and all those associated with any school activities.   Following are a specific number of responsibilities of the Principal in the effective operation of our athletic program:

1.          Never allow any activity to interfere with the educational objectives of the school.

2.          Establish eligibility guidelines and work with the staff and coaches on the enforcement of said guidelines.

3.          Require the passing of a medical examination and receipt of parental permission before a student is allowed to compete.

4.          Be honest in the certification of team members and base that certification on complete information concerning the student’s athletic and scholastic status.  Any questionable cases should be referred to GRACEAC before engaging in competition.

5.          Encourage the assignment of coaches who are concerned with the whole growth of the student athlete.

6.          Give support to coaches and their efforts to carry out the ASA and GRACEAC policies.

7.          Take an active role in the development of the policies and procedures.

8.          Have a complete understanding of the policies of ASA and GRACEAC.

9.          Have a complete understanding with the Athletic Director about eligibility, schedules, care of fields and gymnasiums, handling of spectators, etc.  and give the Athletic Director every assistance in carrying out such duties.

10.  Work with administration on the interview, selection and the evaluation of the Athletic Director.

ATHLETIC DIRECTOR - The Athletic Director is the official representative of All Saints Academy in athletic activities.  Following are some of the specific responsibilities of the Athletic Director in the effective operation of our athletic program:

1. Attend GRACEAC Meeting and/or other league meetings and have a clear understanding of the GRACEAC rules and guidelines.

1. Be sure a coach or school liaison attends in the absence of the AD.

2. Communication, Scheduling and Organization

1. Make sure all athletes have a physical completed after April 15th and before the first day of practice for any sport and consent to participate in sports on file before beginning practice.
2. Responsible for communicating information for sign up for sports.
3. Responsible for keeping the school office well informed of practices, sportsmanship of students and fans, and details about athletic events.
4. Work with the school and parish office on scheduling the use of facilities.

3. Post, review application forms, select and evaluate coaches for each sport and grade level

1. Inform Coaches of GRACEAC policies, individual league rules, league meetings and conduct expectations of Coach and Players.
2. Provide a schedule for each Coaches season.
3. Schedule practice times in the gym and/or field.
4. Facilitate/assist with the splitting of teams or mergers between grade levels and with other schools.
5. Assign/Collect keys for the use of the gyms.
6. Ensure that all Coaches and volunteers are Virtus trained. Comply with Diocesan and ASA volunteer policies including criminal background checks and Virtus training.

4. Uniforms and Equipment

1. Advise the Boosters Board of needed equipment and uniforms.
2. Make sure uniforms are in good shape prior to distribution and equipment meets minimum safety standards.
3. Work with school liaisons to distribute and collect uniforms at beginning and end of season.  Work with sports boosters to collect fees for uniforms that are lost or not returned.

5. Gym Availability

1. Submit gym availability to league presidents
2. Train gym managers for games hosted in our gyms;
3. Schedule gate workers and score table workers for each day of games.
4. Ensure a clean gym, hallway, restrooms and locker rooms before and after each day of games.
5. Manage invitational tournaments.

6. Budget Responsibilities

1. Understand and stay within the ASA Athletic budget.  Assist in developing, managing and keeping  the ASA Athletic budget in balance.
2. Coordinate with the administration for the purchase of new uniforms or other sports equipment needed to run a safe program.
3. Notify the ASA Business Manager when dues, league fees and invitational fees are due and where they should be sent.
4. Estimate expenditures based on sign ups.

7. Reports

1. Prepare a fall, winter and spring sports schedule to be distributed during each season to school families.
2. Prepare a monthly report for the board of directors.

8. Cooperate with the school and community in the development of a character building athletic program.
9. Parent/Student Communication

1. Ensure parents are informed of current athletic policies and procedures.
2. Host a parent, seasonal meeting regarding policy, expectations, uniform care, etc.
3. Resolve athletic related issues as needed.  Ensure sufficient adult supervision for spectator control.
4. Report incidents involving poor sportsmanship to the appropriate school’s athletic director.  It is the responsibility of each respective school’s athletic director to report incidents to their own Principal.
5. Report incidents regarding questionable league concerns to the league President.
6. Remove unruly or impolite spectators when their behavior impedes the smooth progress of the game.
7. Use discretion and confidentiality in discussing student athletes and families with others.

COACHES – The coach bears the greatest burden of responsibility for sportsmanship.  His or her influence upon the attitudes and behavior of the players and spectators is of utmost importance.  Coaches are expected to coach in a manner that is consistent with the values of the Catholic Faith.  Following are some of the specific responsibilities of coaches in the effective operation of our athletic program:

1. Always set a good example for others to follow in word and action.
2. Teach the values of honest effort.
3. Encourage athletes to do well in their academic, spiritual and athletic pursuits.
4. Report to the Principal any behavior of a student athlete that is not consistent with the values expressed by ASA.
5. Conform to the rules of the respective sport.
6. Instruct the players in sportsmanship responsibilities.
7. Discipline student who display unsportsmanlike behavior.
8. Respect the official's judgment and interpretation of the rules.
9. Publicly shake hands with the officials and opposing coach before and after the contest.
10. Lead the team in prayer before all practices and games.
11. Ensure all players are picked up or under the supervision of an adult before leaving practice.
12. Supervise student athletes at all times while entrusted to their care.
13. Coaches are not permitted to schedule events or activities with teams outside of the regular practice and game schedule without notifying and receiving permission from the AD.  This applies to gatherings during or after the sports season.

SCHOOL LIAISON(S) – The school liaison(s) are members of the teaching staff of ASA and will be appointed by the school administration.  School Liaison(s) are responsible for:

1. Assisting the Athletic Director with the sign up of athletes for sports teams.
2. Assisting the Athletic Director with the distribution and collection of athletic uniforms.
3. Collecting sports forms i.e. physical information, consent to play etc. and distributing to the Athletic Director.
4. Serving as a team member of the school intervention team when a student’s eligibility is in question.
5. Working with AD to identify 'no play dates' so that athletic functions are not scheduled on dates which conflict with other ASA activities.
6. Informal communicating with student athletes about their experiences on ASA athletic teams.  Reporting issues related to sports participation to the AD and the school administration.
7. Serving as school representative to athletic functions when requested by school administration.
8. Making sure ASA Athletic Department information is posted timely on the ASA website.
9. Other duties as requested by the school administration.

ALL SAINTS ACADEMY SPORTS ADVISORY GROUP– The purpose of the ASA Sports Advisory Group is to make recommendations on behalf of the ASA athletic programs to the Athletic Director, school administration, Canonical Administrator, and Board of Directors.

The Sports Advisory Group will consist of parents and community members who are passionate about athletics as an extension of the classroom.  Any person who is a member of Blessed Sacrament, St. Alphonsus, St. Isidore or St. Jude or has a child in the school is eligible for membership.  The Athletic Director and the Principal are also automatic members.

Members will be chosen in May every year for the following school year.  Membership may not exceed twelve members.

All members of the Athletic Department will be responsible for planning the annual student athlete recognition event.  

ALL SAINTS ACADEMY SPORTS PROGRAM POLICIES

ASA Athletic Policy

All Saints Academy supports the philosophy for elementary athletics as outlined in the Diocesan policy.  The ASA athletic program must comply with the minimum requirements as outlined in the GRACEAC handbook.

The athletic program exists for the benefit of all our 3rd -8th grade children.  Specific emphasis is placed on the development of sportsmanship, teamwork, physical fitness and fundamental skills.  The ASA sports program is under the jurisdiction of the Principal and Canonical Administrator with policy being implemented and enforced by the Athletic Director.

Student Accidents (School Related) Policy

Each incident of a student, school related accident is to be documented on a form provided by the insurance carrier for the Michigan Catholic Conference.  This form should be used to record all injuries occurring on school premises or during school sponsored activities.

All injuries of a serious nature are to be reported to the ASA administrative office as soon as possible or within 24 hours of when the injury occurred.

Sports Participation Requirements

A student or parishioner who wishes to participate in athletics at ASA must be an active member of the team no later than one week prior to the first scheduled game or match.  Each student/parish athlete must have all physical and consent forms on file with the Athletic Director and School before being allowed to practice and must conform to all conditioning guidelines prior to participating in a game or match.

Parish Participation Requirements

In an attempt to continue to build a bridge between All Saints Academy and the founding parishes of Blessed Sacrament, St. Alphonsus, St. Isidore and St. Jude, the ASA Athletics Department will be allowing parishioners in grades 3rd-8th to participate on ASA athletic teams.

The following items will be considered when determining eligibility;

1. Athletes must be active parishioners of one of the founding parishes (Blessed Sacrament, St. Alphonsus, St. Isidore, St. Jude) of All Saints Academy. Pastors must sign off on the Active Parishioner Form.
2. Former students of ASA must be in good standing upon leaving to be eligible as a parishioner and requires a signature of ASA Principal.  “Good Standing” may refer to academic, behavioral, and/or financial standing.
3. Parishioners seeking to play on ASA athletic teams must pay a fee per sport to the ASA Athletic Department. Payment must be paid in full to All Saints Academy Athletics prior to participation in practice or athletic contests of the athlete. Fees depend on current GRACEAC individual/sport fees.
4. Parishioners will not be admitted to play if a new team must be created to accommodate the number of athletes.  See the ASA Sports Policy Guide for more information on team splits.
5. Parents/guardians of parish athletes must follow the ASA parent guidelines.  (See Parent Packet)
6. If deemed eligible, parish athletes must sign the ASA Code of Ethics form before participation.
7. It is the responsibility of the parents/guardians of the parish athlete to report academic and/or behavioral issues at current school to the coach and Athletic Director.
8. Parent’s line of communication is as follows in regards to resolving issues:

                                               1. Coach

                                               2. Athletic Director

                                3. Principal

                                4. Canonical Administrator

Student Athletic and Extracurricular Code of Ethics

Athletic and Extra-curricular Participation Philosophy

The ASA staff considers the athletic teams and extra-curricular events an extension of the classroom learning process and encourages students to participate.  We recognize that among other things, student athletes enjoy health benefits, friendship, experience the importance of teamwork, skill development, sportsmanship, coaches who model our shared values, and experience accepting losses with dignity and celebrating wins with humility.  Extra-curricular events encourage exploration of student interest, instill confidence, complement the curriculum and can be social activities where students enjoy the company of their friends in a supervised, nurturing environment.

The staff pledges to assist students with academic support and encouragement and to empower students to take personal responsibility for their learning and behavior.  It is our goal that all student athletes remain eligible throughout the school year.

The following code of ethics will be signed by each student athlete:

Code of Ethics

I ____________________, All Saints Academy student athlete, and/or a participant of an extra-curricular activity agree, as a condition of my participation to abide by the following code of ethics during the current school year.

I will:

1. Remember that athletic and extracurricular activities are a privilege; I will keep my behavior on the playing field and/or at the event and in the classroom appropriate and reflective of the values and mission of ASA.
2. Understand that my academic schoolwork must come before participation in an athletic sport and/or extra-curricular event.  The school work will be completed to the best of my ability.
3. Show respect for my teachers, coaches, chaperones, fellow teammates, and classmates.
4. Regardless of winning or losing, or the behavior of the opposing team, model good sportsmanship at all times on and off the field.
5. Participate in practice, games and/or extra-curricular events to the best of my ability.
6. Be on time for extracurricular activities, practices and games and ready to participate.

I understand that if I violate this code of ethics, my participation in athletics and/or extra-curricular events may be in jeopardy.  If at any time throughout the season, my eligibility is in question, I agree to work with my teachers, principals and parents to create a Plan for Improvement.  I agree to follow that plan by giving it my best effort, so that I may remain eligible.  I also understand that at any time, the principals, in consultation with my teachers and parents, have the authority to immediately suspend or remove me from any sports team for violations of this code of ethics.

Student Signature: ________________________________  Date:________________

I/We have discussed our child’s responsibility to his/her schoolwork, team and/or activity.

Parents Signature:   ________________________________Date: ________________

Minimum Participation Requirements

At all times the health and safety of the participant must be considered first and foremost.  To insure total participation it shall be mandatory that any student who faithfully practices with the team be allowed to participate in the minimum amount of time per GRACEAC policy.

All Saints Academy strongly recommends coaches to go above and beyond the minimum amount of playing time suggested by GRACEAC and have equal playing time whenever possible.

These minimum participation standards shall apply to all regularly scheduled league games, and tournaments.

Absentee Policy

If a student is ill or receives an unexcused absence from the administrator for any part of a school day he/she may not participate in any event, meeting, practice, league game, or tournament on the day of the absence.  If the student is absent on a Friday, they may not participate during contests over the weekend unless approved by the Principal and/or Athletic Director.  If a student athlete misses multiple practices throughout the week due to illness or an unexcused absence, playing time will be at the coach’s discretion.  GRACEAC minimum playing requirements will not apply to these student athletes.

Team Splitting Policy

Consistent with GRACEAC rules, the Athletic Director should split groups into two teams when there are at least thirty (30) football players, fifteen (15) basketball players, twenty-three (23) softball players, twenty-three (23) baseball players, twenty-six (26) soccer players or sixteen (16) volleyball players.  Otherwise the Athletic Director will have the discretion to split teams and grade levels when deemed necessary.  This includes the authority to split teams with slightly smaller numbers than above when this is determined to be in the best interest of the players.  If needed, the Athletic Director may combine grades for teams if the league allows.  Teams in all sports in grades 3-8 will be split as evenly as possible for combined teams or grade-level teams.

Splitting of teams will take place after a minimum of two combined practices with all coaches present and in agreement.  As deemed necessary, the Athletic Director will serve as witness to the process to ensure fairness.  The highest priority will be given to splitting teams into two essentially equal teams.

A coin toss will decide who goes first; coaches will alternate making selections.  Coach A 1st, Coach B 2nd, etc.

A coach will automatically select his/her own child.   The Coach may skip their child in the first round, but must select their child in the second round.

The evaluation of teams will be annually.

The listing of players should be done alphabetically.

Assistant coaches with children involved in the draw will not be assigned to a team until after the draw has been completed.

Coach Selection Policy

All persons desiring to be a coach at ASA must complete a Coaches Application Form.  Each application will be reviewed by the Athletic Director for the purpose of selection.  Interviews may or may not be held at the discretion of the Athletic Director.  Factors used in selection of coaches include but are not limited to; the number of volunteers for the coaches positions, completion of Virtus training, completion of the “Play Like A Champion Today” sports as a ministry program, skill level, previous experience coaching, previous experience at ASA, relationships with and between student athletes and coaches/parents.

The Athletic Director is encouraged to consult with the Principal before announcing coaching selections if there is concern that the coaching selection may become an issue with ASA students, teachers, pastors and/or coaches.

Coaches who are less than 19 years of age must have adult-supervision at all practice sessions and athletic events.

Team Practice Location Requirements

All coaches involved in ASA sports will conduct practice sessions on founding parish grounds.  Exceptions to this policy will be team scrimmages hosted by opposing teams and practices held at offsite locations due to founding Parish practice facilities being unavailable.  

APPENDIX D-ACCEPTABLE USE POLICY

Diocese of Grand Rapids

Acceptable Use Policy Office of Catholic Schools

(Adapted with permission from the Archdiocese of Detroit, June 2012)

Electronic Information Access and Acceptable Use of School Systems

Purpose

The Roman Catholic Diocese of Grand Rapids encourages and strongly promotes the use of electronic information technologies in our ministries. As a Catholic organization we have been charged to embrace technology as a way to connect with an online community bringing the message of Jesus Christ and reflecting his character to the world.

All Saints Academy (the “School”) encourages and strongly promotes the use of electronic information technologies in educational endeavors. The School provides access to electronic information resources in a variety of formats, and for the development of information management skills. Together these allow learners to access current and relevant resources provide the opportunity to communicate in a technologically rich environment and assist them in becoming responsible, self-directed, lifelong learners.

The School has developed this Electronic Information Access and Acceptable Use of School Systems policy (this “Policy”) to govern the access, use and security of School Systems (defined below). Every User (defined below) must read, sign and abide by this Policy.  

For the purposes of this Policy, the following capitalized terms have the meanings ascribed to them below.  Additional capitalized terms are defined within this Policy.

(a) “PEDs” means portable electronic devices, including, without limitation, laptop computers, cellular telephones, pocket personal computers, handheld computers, cameras, video recorders, sound recording devices and all forms of portable electronic devices.

(b) “School Confidential Information” means all confidential and/or proprietary information and materials of the School, its faculty, administrators, students, employees, volunteers and/or third parties with which the School does business.

(c) “School Electronic Information” means all electronic information (including the School Confidential Information), communications or activity created, sent, received, stored and/or otherwise used on behalf of the School, whether or not the School Systems are used to create, send, receive, store or otherwise use that information or those communications. The School Electronic Information includes voicemail messages on the School Equipment.

(d) “School Equipment” means any and all electronic devices owned, leased or operated by or for the benefit of the School, which have the capability of creating, sending, receiving, storing and/or otherwise using electronic information, materials and/or communications, including, but not limited to, pagers, computers, servers, disk drives, scanners, photocopiers, printers, fax machines, telephones and PEDs.  School Equipment includes all operating software, application software and firmware owned and/or licensed by the School, which resides and/or is embedded in any the School Equipment.

(e) “School Networks” means all School voice and data systems, including, without limitation, the School’s Internet, intranet and extranet systems.

(f) “School Systems” means the School Equipment and the School Networks.

(g) “Users” means any individual who accesses and/or uses School Systems, including, without limitation: (i) School full time, part-time and temporary faculty and/or employees; (ii) School third party contractors, vendors, consultants, representatives and agents, as well as their full time, part-time and temporary employees; and (iii) parents, students and volunteers.

(h) “User Equipment” means electronic devices that are continuously or intermittently connected to School Systems, or a component thereof, which are not owned or leased by the School, including, without limitation, User-owned computers, pagers, telephones, fax machines and PEDs. User Equipment without connectivity to School Systems does not fall under the purview of this Policy.

Scope

This Policy applies to all Users and to all School Systems, User Equipment, School Confidential Information and School Electronic Information.

To the extent this Policy applies to School faculty and/or employees, and volunteers, this Policy supplements, but does not replace, the School’s handbook. The terms of this Policy will govern any conflict or inconsistencies with the terms of such handbook. Any School faculty and/or employee who violates this Policy may be subject to disciplinary action, up to and including termination.

To the extent this Policy applies to students, this Policy supplements, but does not replace, the School’s handbook.  The terms of this Policy will govern any conflict or inconsistencies with the terms of such handbook.   Any student who violates this Policy may be subject to disciplinary action, up to and including suspension and/or expulsion.

To the extent this Policy applies to third parties, this Policy supplements, but does not replace, School’s agreements with such third parties.  The terms of this Policy will govern any conflict or inconsistencies with the terms of such agreements.  Third parties who violate this Policy may no longer be considered eligible for access to and/or use of School Systems, School Confidential Information and/or School Electronic Information. A third party’s violation of this Policy shall also be considered a material breach of its agreement with School, entitling School to terminate such agreement for cause.

Policy

The School Systems, School Confidential Information and School Electronic Information are the School’s property and may be used solely for educational purposes and/or the School’s operational activities. Each User must take all necessary steps to prevent unauthorized access to or use of School Confidential Information and School Electronic Information.  Unless otherwise directed by School, or permitted or required by this Policy, Users may not: (a) take, retain or use School Confidential Information and/or School Electronic Information for User’s own benefit; (b) disclose School Confidential Information and/or School Electronic Information to any other entity or unauthorized person without the written permission from a School officer; (c) delete, encrypt, password protect, or retain electronic files containing School Confidential Information and/or School Electronic Information (including emails and attachments); or (d) take any other action that impairs, restricts, limits, or impedes School’s ability to have full access to and use of its School Confidential Information and/or School Electronic Information. Upon request, User shall return to School all School Confidential Information and/or School Electronic Information, and otherwise fully cooperate with and assist School in ensuring School’s ability to have full access to and use of School Confidential Information and/or School Electronic Information.  Such cooperation and assistance may include, but is not limited to, removing any password protection, encryption or other proprietary format on School Confidential Information and/or School Electronic Information.

The School retains the right to search, monitor, access and/or review all School Systems, School Electronic Information and all other electronic and voice mail communications, computer files, databases and any other electronic transmissions contained in or accessed by School Systems, at any time, with or without notice, at School’s sole discretion.  This may include, without limitation: (a) viewing, printing, downloading and/or listening to emails and voicemails created, sent, received, stored and/or otherwise used in or through School Systems; (b) viewing, modifying and/or removing a User’s electronic mailbox; and/or reviewing audit trails created by School Systems.  

No email, voicemail or other information, whether received, sent, stored or used on or through School Systems, is private.  Users have no expectation that any information contained on any School Systems is confidential or private to them. The School's System is not a public forum and access to the technology is a privilege and not a right.  By using School Systems, Users consent to the access and disclosure of email messages, voicemail messages and other information within School’s organization without restrictions, but subject to School’s legal and contractual obligations of confidentiality.  Users should not use School Systems to create, send, receive and/or store information that is personal if it is confidential or sensitive, since such personal information will be considered School Electronic Information if created, sent, received and/or stored using School Systems.

The School makes no warranties of any kind, whether expressed or implied, for any reason regarding the access to, or use, quality or availability of, School Systems, including but not limited to the loss of data. All School Systems are provided on an “as is, as available” basis.

School Responsibility

Internet Safety Provisions

The School will designate a system administrator who will manage the School Systems and make the final determination as to what is inappropriate use based on this Policy. The system administrator will designate a back-up system administrator in the event that the system administrator is not available. The system administrator or the back-up system administrator may close an account at any time for infractions or temporarily remove a User account and/or a User’s access to or use of the School Systems for any reason, including, without limitation, to prevent unauthorized activity.

The School will implement filtering software intended to block access to materials that are obscene, child pornography, harmful to minors, or that the School determines to be inappropriate for minors. However, the School does not guarantee that it will be able to fully prevent any User’s access to such materials, or that Users will not have access to such materials while using School Systems. The filtering software will operate on all School Equipment which have Internet access while at school or outside of the School’s Networks and on all User Equipment within the School wide area network (WAN) or local area network (LAN).

Subject to system administrator approval and staff supervision, technology protection measures may be disabled for adults or, in the case of minors, minimized only for bona fide research or other lawful purposes.

The School does not take responsibility for resources located or actions taken by any Users that do not support the purposes of the School.

It shall be the responsibility of all members of the School staff to supervise and monitor usage of the School Network and access to the Internet in accordance with this Policy and the Children’s Internet Protection Act.

The school will implement education about online safety and appropriate online behavior. This education includes, but is not limited to, interacting with other individuals on social networking websites and chat rooms and cyberbullying awareness and response.

All Saints Academy Network Users

Users will be granted access to appropriate services offered by the School Network. In addition, the following people may become account holders or members of the School Network:

1. Students. Students who are currently enrolled in the School may be granted a School Network account upon agreement to the terms stated in this Policy.
2. Faculty and Staff. Staff members currently employed by the School may be granted a School Network account upon agreement to the terms stated in this Policy.
3. Others. Anyone may request a special account on or use of the School Network. These requests will be granted on a case-by-case basis, depending on need and resource availability.

Privileges and Responsibilities of Users

Privileges

Subject to the terms of this Policy, Users have the privilege to:

1. use all authorized School Systems for which they have received training to facilitate learning and enhance educational information exchange and/or assist with performance of job responsibilities.
2. access information from outside resources which facilitate learning and enhance educational information exchange and/or assist with performance of job responsibilities.
3. access School Networks and the Internet to retrieve information to facilitate learning and enhance educational information exchange and/or assist with performance of job responsibilities.

Responsibilities

Users are responsible for:

1. using School Systems only for facilitating learning, appropriate personal growth and enhancing educational information exchange consistent with the purposes of the School.
2. attending appropriate training sessions in the use and care of School Systems.
3. seeking instruction for the use of any available technology with which they are not familiar.
4. adhering to the rules established for the use of School Systems, in the School or through remote access outside of the School.
5. refraining from disclosing, using or disseminating personal identification information regarding students over the Internet without parent or guardian authorization.
6. maintaining the privacy of passwords and are prohibited from publishing or discussing passwords. School Network accounts are to be used only by the authorized owner of the account for the authorized purposes. students may use e-mail, chat, instant messaging, and other forms of two-way electronic communications only for educational purposes and only under the direct supervision of an adult.
7. having all electronic media scanned for virus, dirt, damage or other contamination which might endanger the integrity of School Systems before they are used in School Systems.
8. material received, created or distributed using School Systems.
9. maintaining the integrity of the electronic messaging system (voice, e-mail, etc.), deleting files or messages if they have exceeded their established limit, reporting any violations of privacy and making only those contacts which facilitate learning and enhance educational information exchange. If a User remains in noncompliance, the system administrator may delete files and messages, freeze the account, and/or close the account.
10. preventing material considered pornographic by the School, inappropriate files or files dangerous to the integrity of the School's Systems from entering the School via the Internet or from being reproduced in visual, digital or written format.
11. awareness of and adherence to copyright laws and guidelines and trademark laws and applicable licensing agreements in the use of School Systems and in the transmission or copying of text or files on the Internet or from other resources. Users must also comply with all other applicable laws, both state and federal, with respect to their use of the School’s Systems.
12. using caution (Buyer Beware) when considering the purchase of goods or services over the Internet. The School is not liable for any financial obligations made nor any personal information provided while using School Systems.
13. financial restitution for unauthorized costs incurred or damages or repair necessitated by inappropriate use or access.
14. any damages to, or incurred on, User Equipment. Users accessing School Systems on User Equipment do so at their own risk.
15. abiding by the rules set forth in this Policy, general School rules, and additional rules as may be established by the School. Local School Committee policies, staff manuals, departmental procedures, and student handbooks may include such rules.

Users are prohibited from:

1. using the technology for a “for-profit” business, for product advertisement or political lobbying.
2. the malicious use of technology to disrupt the use of technology by others, to harass or discriminate against others or to infiltrate computer systems or files without proper permission and authorization (hacking).
3. accessing, using, disclosing or disseminating personal identification information about minors.
4. using School Systems to draft, send, or receive inappropriate communications and material including but not limited to, items which might be considered as pornographic, obscene, profane, vulgar, harassing, threatening, defamatory, bullying or  are prohibited by law.
5. participating in hate mail, harassment, discriminatory remarks and other antisocial/bullying behaviors on the network.
6. vandalizing School Systems or any other information technologies (the School's or any others). Vandalism is defined as any attempt to harm, destroy, or disrupt or hack the operation of the School's Systems. Vandalism includes, but is not limited to, the creation or intentional receipt or transmission of computer viruses.

Social Media Use

All communication with minors (in person, via social media, websites, text messages, etc. ) must adhere to:

• The Charter for Protection of Children and Young People
• The Children’s Online Privacy and Protection Act
• The Diocesan Office of Child and Youth Protection policies

With the continuing evolution of new media and next generation communications tools, the way in which our parishes, schools and families can communicate internally and externally continues to develop at a rapid pace. While this creates new opportunities, it also creates new responsibilities.

Electronic communication by personnel of our parish and school with your child is not taken lightly. You can have every expectation that our school and parish employees and volunteers consistently adhere to Catholic values and transparency with respect to such communications.

Many Web 2.0 tools commonly used for instruction have social media components to them which allow for sharing, collaboration and commenting. Some of these sites can be set up for a particular classroom or group, thus limiting comments to recognized participants. Others are more public in nature, allowing interaction from a wider audience. The following guidelines have been established to provide a framework for successful and beneficial use of opportunities afforded by such tools.

Schools receiving federal funding for computer technology through E-Rate must comply with the Children's Internet Protection Act (CIPA), 47 U.S.C. § 254(h)(5), which requires monitoring internet use by minors; filters to restrict access to obscenity, child pornography, or other material harmful to minors; and educating minors about appropriate online behavior, social networking safety, and cyberbullying.

In light of All Saints Academy’s mission to create a Catholic culture for instruction and faith formation and out of respect for the primary role that parents have as the first educators of their children, the following guidelines have been established to provide a framework for successful and beneficial use of opportunities afforded by such tools.  

General Standards for Staff and Volunteers:

It is the responsibility of the organization and staff members to know and adhere to the standards reflected in the Social Media Policy established by the Diocese of Grand Rapids. When communicating with minors:

1. Use of communication tools between adults and minors should be confined to content that is ministerial / educational in nature and directly relates to the work around the subject matter at hand.
2. Use of communication tools between adults and minors such as instant messaging, chat, email, or text messaging for topics that are personal or that do not relate to ministerial / educational work are prohibited.
3. Do not accept friend or follow requests from minors on your personal accounts.
4. While it is understood that faculty/ staff may use communication tools outside of conventional work hours to fulfill professional obligations such as responding to email, facilitating forum discussion or blog commentary. Each staff member will define the norms for electronic communication in his or her setting.
5. It is the responsibility of the staff member to set the proper security guidelines and monitor social media tools as used for educational / ministerial purposes, as well as instruct minors in appropriate use.

General  Standards for Minors:

It is the responsibility of the user to utilize tools in a responsible manner that adheres to Acceptable Use Policy and the Code of Conduct established by All Saints Academy.

1. You are a representative of your family, your Church and your school. Bring pride to each of these important aspects of your life.
2. Following, linking, or “friending” official professional social media accounts of the parish / school and is acceptable and encouraged.
3. Following, linking, or “friending” personal accounts of adults is not acceptable.
4. Respect all people, whether you know them or not. Keep all chat positive.
5. Be careful about "kidding" and "joking". Not everyone will see it as kidding and/or joking.
6. Ask permission before posting photos and video of others; remove photos and videos of others if requested.
7. While it is understood that users may use communication tools outside of conventional hours to participate in programs; i.e. email, research, etc. users should exercise a balanced approach to online interaction.

General Standards for Parents / Guardians

It is the responsibility of parents / guardians to be aware of social media use by their children and to communicate with the parish, school or affiliate organization if they have concerns. For additional resources, visit our Web portal at: www.asagr.org

1. Establish clear guidelines for use in the home, i.e.; hours of disconnect or charging a device in a common area (not stored in the bedroom overnight)
2. Participate with your children in their online activities;

1. know and follow your children on Instagram, Twitter and other social accounts
2. read and comment on program blogs
3. play a game across the room

3. Following, linking, or “friending” official professional social media accounts of the parish / school and is acceptable and encouraged.
4. Model and support responsible use as outlined here and in the Acceptable Use Policy.

Declaration -- All users are required to sign this form. All minors are considered users and will require the signature of a parent or guardian in the space provided at the bottom of the page. Due to the nature and complexity of the policy, minors in grades K-6 will not be required to sign the form; however, minors in grades 7-12 must read and sign the form in addition to their parent(s) or guardian(s).

The School has developed this Policy for all Users and it applies to all School Systems, User Equipment, School Confidential Information and School Electronic Information. Access and use of School Systems is a privilege for each User.  

I have read, understand and will abide by this Policy. I agree to be responsible for and abide by this Policy and all other rules, regulations, policies and/or procedures related to School Systems. I understand that should I commit any violation, my privileges and/or account may be revoked, and that disciplinary action and/or appropriate legal action may be taken.

I understand and acknowledge that I might locate material that could be considered offensive or controversial, that parents of minors should be aware of the existence of such materials and monitor home usage of School Systems, and that students knowingly bringing or downloading such material into the School environment will be dealt with according to the discipline policies of the School.

In consideration for the privilege of using the School Systems and in consideration for having access to the information contained or accessed on it, I hereby release the School and its operators and sponsors, its faculty and staff and all organizations, groups and institutions with which the School is affiliated for any and all claims of any nature arising from my use, my child's use or inability to use, the School Systems.

User's Signature:_______________________________________________________________

Print User's Name:  _____________________________________________________________

Date: ____________________________

Parent or Guardian (only needed for users under the age of 18)

As the parent or guardian of this minor, I have read this Policy and understand that this access is designed for legitimate educational purposes. The School has taken precautions to prohibit access to inappropriate materials. However, I also recognize it is impossible for the School to restrict access to all inappropriate or copyrighted materials and I will not hold them responsible for materials acquired on or through the School Systems or any consequences of such acquisition of materials. Further, I accept full responsibility for supervision if and when my child's use of any School Systems is not in a school setting.

Users are responsible for attending appropriate training sessions in the use and care of all School Systems and should refrain from using any technology for which they have not received training.

Users may be required to make full financial restitution for any damages to School Systems or unauthorized expenses incurred through the use of School Systems.

As the lawfully authorized parent or guardian of the minor identified above, I hereby give permission to issue a membership account to this individual.

Parent/Guardian Signature:  ______________________________________________________

Print Parent/Guardian Name:  ____________________________________________________

Date: ____________________________

APPENDIX E-FACULTY AND STAFF

School Leadership

Mr. Michael Debri, Upper Campus Principal/Athletic Director                         mdebri@asagr.org

Mrs. Megan Schnieder, Lower Campus Principal                                               meschnieder@asagr.org

Mrs. Beckie Patterson, Director Early Childhood Education/Child Care               bpatterson@asagr.org

Administrative Team

Mr. Fred Kooistra, Business Manager                                                                  fkooistra@asagr.org

Mrs. Karen Szczytko, Technology Coordinator                                                       kszczytko@asagr.org

Mrs. Amanda Cusack, Administrative Assistant, LC                                         acusack@asagr.org

Mrs. Angela Mitchell, Administrative Assistant, UC                                amitchell@asagr.org

 Upper Campus Teachers

Mrs. Elizabeth Beckwith                                                        ebeckwith@asagr.org

Miss Aubrey Clark                                                         aclark@asagr.org

Mr. Tom Kress                                                                tkress@asagr.org   

Mrs. Alixe LaFramboise                                                        alaframboise@asagr.org                                                        

Mrs. Dorothy Livingston                                                                                            dlivingston@asagr.org

Miss Mary Sacha                                                         msacha@asagr.org

Mrs. Hailey Sweet                                                        harbaugh@asagr.org

Mrs. Stephanie Zimelis                                                                                 szimelis@asagr.org

Lower Campus Teachers

Mrs. Carrie Bowman                                                                                cbowman@asagr.org

Mrs. Wendy Bowman                                                                                                 wbowman@asagr.org

Mrs. Cindy Giradot

Mrs. Kara Polega                                                                                           kpolega@asagr.org

Mrs. Kelly Simpson

ASA Early Childhood Education

Miss Maggie Burmania, Assistant Early Childhood Director                        mburmania@asagr.or

Mrs. Colleen Anderson, Preschool Teacher                                                              canderson@asagr.org                

Mrs. Christen Blalock, Preschool Teacher                                                    cblalock@asagr.org

Ms. Ruth Ceru, Toddler Teacher                                                rceru@asagr.org

Mrs. Julie Druelle, Preschool Teacher                                        jdruelle@asagr.org

Mrs. Ann Kapustka, Preschool Teacher                                                              akapustka@asagr.org

Mrs. Linda Ostoin, Toddler Teacher                                                lostoin@asagr.org

Ms. Jane Reeves, Preschool Teacher                                                                  janereeves@asagr.org

Mrs. Jessica Anderson, Preschool Aide

Mrs. Michelle Ball, Toddler/Preschool Aide

Ms. Sandy Collins, Toddler Aide

Miss Ambria Druelle, Toddler Aide

Ms. Susi Ingerson, Preschool Aide                                                                        

Mrs. Ann Kolanowski, Preschool Aide

Ms. Lauren LeMire, Preschool Aide

Mrs. Laurie Miller, Preschool Aide

Miss Caitlin Mitchell, Toddler Aide

Miss Allie Nawrocki, Early Childhood Aide                                                                     

Miss Claire Phillips, Early Childhood Aide

Miss Colleen Rhein, Early Childhood Aide

Ms. Natalie Ricord, Preschool Aide

Mrs. Andrea Stafford, Preschool Aide

Mrs. Denise Siereveld, Preschool Aide

ASA Specials Teachers

Mrs. Vonnie Clark, Liturgical Music                                                                       vclark@asagr.org

Mrs. Jill Ott

Mrs. Susan Zarzecki

Mrs. Mary Dawes

Ms. Marlene Wiser

ASA Student Support Staff

Mrs. Jenny LaPonsie, Coord. of Instructional Interventions and Resources           jlaponsie@asagr.org

Mrs. Nicole Patterson, Upper Campus Interventionist                                npatterson@asagr.org                

ASA Saints Club and Eagles Club

Food Service

Mrs. Mary Wieber                                                             maryweiber@grwestcatholic.org

Mrs. Samantha Hekman, LC                                                  samanthahekman@grwestcatholic.org                        

Custodial/Maintenance Staff

Mr. Mike Goldsmith, UC

Mr. Pat Neeedham, LC                                                        pneedham@asagr.org

APPENDIX F-ALL SAINTS FOUNDING PARISH INFORMATION

Blessed Sacrament Parish

2275 Diamond Ave NE

Grand Rapids, MI 49505-4313

Phone: 616-361-7339

Fax: 616-361-1327

Web site:  www.bsacrament.net

Rev. Christopher Epplett, Pastor                                cepplett@stalphonsusgr.org

St. Alphonsus Parish

224 Carrier Street NE

Grand Rapids, MI 49505

Phone: 616-451-3043

Fax: 616-458-5667

Web Site:  www.stalphonsusgr.org

Rev. Christopher Epplett, Pastor                                cepplett@stalphonsusgr.org

St. Isidore Parish

628 Diamond Ave NE

Grand Rapids, MI 49503-1846

Phone: 616-459-4731

Fax: 616-454-5832

Web Site:  www.saintisidorechurch.org

Msgr.  Edward Hankiewicz, Pastor                        pastor@stisidorechurch.org

Diane Schmidt, Parish Secretary                 dianeschmidt@stisidorechurch.org        

St. Jude Parish

1120 Four Mile NE

Grand Rapids, MI 49525

Phone: 616-363-6885

Fax: 616-363-1470

Web Site:  www.stjudes.net

Fr. Ayub Nasar, Pastor                        franasar@grpriests.org

Jill Host, Business Manager                        jhost@stjudes.net

Linda Parks, Admin. Associate                lparks@stjudes.net

Mary Ellen Boruta, Admin. Assistant                mboruta@stjudes.net

APPENDIX G-ALL SAINTS ACADEMY ORGANIZATIONS

BOARD OF DIRECTORS

The Board of  Directors  primary concern is the ministry of Catholic elementary school education:  the spiritual, intellectual, physical, emotional and social development of the students.  The Board, operating in conformity with the policies of the Dioceses of Grand Rapids and under the guidance of the Superintendent of Schools and the Canonical Administrator, shall concern itself with the local school planning and policy issues pertaining to the general excellence of Catholic education at All Saints Academy.

Working in close collaboration with its administrative officers, the Executive Director and Principal, and hearing its many publics, the Board of Directors formulates local school policies that will enable the school to reach its goals.  

The Board of Directors meet once per month.  Meeting dates are published on the school website.

All Saints Academy Board of Directors

2025-2026

Board Chair:                        AJ Fossel

Vice Chair:                        Joel Postma

Secretary:                        Dan Longo

Board Members:                

HOME AND SCHOOL ASSOCIATION

All parents of All Saints Academy students are automatically members and encouraged to actively participate in the Home and School Association.  This organization sets up and facilitates various functions throughout the school year.  Members support the school on a day to day basis.  The group provides hospitality and volunteer support.  Open meetings are held once a month.  Dates for these meetings are announced on the school website.

ASA Home and School Advisory Committee

2025-2026

President:                                                     

Treasurer:                                                        

Secretary:                               

School Liaison:                    Liz Beckwith

Communications: