Blackall Floor 2 Meeting - JAN 12 SUNDAY

12 JANUARY 2025 / 8:15 PM / FLOOR 2 COMMON AREA / Host: Sara Butt

These meeting notes are from Floor 2’s meeting, although the information here applies to all floors

Attendees

Chelsea Stuckey, Joshua Hicks, Blessing Wushe, Briar Smith, Pascal Friese, Tim Walter, Cameron Hennebury, Payton MacAdam, Ashish Sah, Jacob Grant, Amy Norman, Sam Congdon

Meeting Notes

Introduction of RAs and RCs and Their Roles

RAs and RCs were introduced to the residents. Each RA and RC provided their contact information, including duty phone numbers.

RAs support residents, enforce rules, and provide guidance. They are on duty during specific hours and days and can be contacted via the duty phone for emergencies or assistance.

If you do not have the duty phone number, please ask your RA/RC!

Duty Hours: RAs are on duty during the evening (5 PM) and overnight (until 9 AM the following morning). We conduct rounds during these hours to ensure safety and adherence to rules.
Before these hours, you should contact Housing instead @ +1 (709) 864-7590 (Jump Here for More Info)

Campus Enforcement: +1 (709) 864-4100 & Blackall Duty Phone: +1 (709) 699-7566

Overview of Rules & Regulations

Quiet Hours: when loud noise warrants a warning

FLOOR 4: 24/7 QUIET ZONE – no set hours
FLOORS 1-3: Quiet hours begin 8 PM-8 AM on Weekdays

On Weekends (Fri-Sat) quiet hours begin at 1 AM and until 10 AM

Alcohol Policy: Beer bottles are not allowed due to safety concerns, but cans are permitted. Residents are reminded that open containers of any drink are not allowed in common areas unless covered. Drinking games and "alcohol trophies" (e.g., collected cans for display) are prohibited.

Residents and guests are not permitted to consume alcohol in public spaces
Residents cannot store more than 12 units of alcohol in their room (i.e., no more than twelve 355mL cans of drinks, one 375mL containers of liquor, or two 750mL bottles of wine).

Smoking Policy: No smoking is allowed inside or near 10m of the residences (this includes but is not limited to vaping, cigarettes, cigars, pipes, bongs, etc). MUN is a smoke-free campus and students are expected to respect that.
Fire Safety: Residents cannot prop open their doors, abstract any area deemed a fire escape route, or tamper with any fire safety equipment. This includes (but is not limited to) covering smoke detectors, sprinkler heads, fire extinguishers, etc.
Student ID Cards: When requested by RAs or other university staff, residents must provide their student ID cards. Do NOT give your keys/card to anyone that isn’t you. You cannot give your guest access to the housing facilities for safety purposes. You can get sanctioned for this, it is a serious offence as you are endangering your fellow residents.
Guest Policy: Guests must always be accompanied and escorted by their host. Hosts are responsible for their guests and must not leave them unattended.

Residents must obtain prior approval (24 hours in advance) from their roommate(s) and your Residence Coordinator (Nazrin) before a guest stays overnight. Your guests cannot stay more than three (3) consecutive nights.

Lockouts: If you lock yourself out of your room, you can call the duty phone for assistance. While multiple lockouts are understandable during the first week, repeated incidents any more than 3 occurrences afterward will result in a write-up.
Furniture: Residents are not permitted to move university-owned furniture into their rooms which didn’t come with the room itself.
Occupancy Limits: No more than 12 people are allowed in a room at one time to ensure safety and compliance with fire codes.
Open Flames: Candles and any other open flames (incense) are strictly prohibited in the residence. If you own any appliance that generates heat (kettle), please use them in the kitchen.
Cannabis: Cannabis must be tightly sealed, and residents are allowed no more than 30 grams in their possession. Residents cannot consume cannabis in public areas or make their edibles in residence
Recycling: Residents and guests must use the proper recycling containers to dispose of garbage. They are located on the upper floors.

Blackall Group Chats & Social Media

Above is a QR code that directs to a “link tree” – a webpage that provides a series of links to Blackall’s group chats and social media. You must join your floor’s groupchat to stay up to date with announcements from staff and for communication purposes.
There are Snapchat groups per floor, a Discord server, and a Facebook group for everyone.

Roommate Agreement Form

Residents with shared rooms are encouraged to fill out the Roommate Agreement form. This form acts as a contract between roommates, where you can set expectations and resolve any potential conflicts early on.
Those interested should contact RC Nazrin (snap: @itsnazrin // insta: @itsnazriin)

Room Inspection

Residents were required to complete their room inspection by the end of September 5th. This is done through the housing portal, where residents can report any pre-existing damages. This report is crucial to avoid being charged for damages at the end of the semester.

Housing Office Contact Information

The location, phone number, and email address of the housing office were provided. Residents are encouraged to contact the office with any housing-related questions or concerns

Available from Mon-Fri @ 9 AM - 5 PM. Call housing for any issues/help. After these hours, call the Blackall Duty Phone.

PHONE: +1 (709) 864-7590
EMAIL: housing@mun.ca

Welcome Events and Winter Carnival Week

Intramurals

Residents in the house can sign up for Basketball, Volleyball, and/or Soccer! If interested,, write your name on the form for intramurals in the lobby of 1st floor. This following week RAs will be knocking on doors to consult for sign-ups as well.
Group team chats for each sport will be made and after the sports team list is submitted, emails with the team play dates are given. Sports rep of House Council is highly encouraged to attend the sports events and also encourage others to join as well!

Dining Hall and Flex Dollars

Dining hall hours were discussed (opens at 8 AM, closes at 8 PM), along with information about flex dollars.
Students with a 5-day meal plan have 200 flex dollars, while those with a 7-day meal plan have 100 flex dollars to use at on-campus dining locations.

Garbage and Recycling

Residents were reminded to sort their waste correctly and dispose of it in designated recycle bins. Glass disposal exists.
Tie up your trash bags and place them (cleanly and non-obstructively) by your door. They will be picked up by the janitorial staff.
The janitor closet is open for resident access to restock items such as trash bags for bins.

MUN Safe App

Residents were encouraged to download the MUN Safe app. This app is a necessity as it offers important emergency alerts regarding closures, fire alarms, etc.

Access to Storage Room

Residents needing to store large items, such as sports equipment, can contact the RA or RC for access to the 1st floor storage room.

Laundry Facilities

Laundry facilities in each house are located on the lowest floor.

1. Load money onto your campus card.

Online: https://letseat.mun.ca/add_money.aspx
In-person and Black & Green Cash Manager Machine located in:

QEII Library Commons (2 Machines), University Centre Food Court (3rd floor), Faculty of Business Computer Lab (B1012)
Health Sciences Library, Marine Institute Library, Macpherson Hub

2. Add laundry to the machine

3. Swipe your card on the box on the wall and follow the prompts.

If you experience issues while adding funds to your campus card, please contact campuscard@mun.ca.

WiFi Connectivity

Step-by-step instructions were given on how to connect to the campus WiFi network: your MUN.ca login

Gym Access

As a student at MUN, you have a gym membership at The Works! https://www.theworksonline.ca/

Mail and Parcels

For Paton College residences, mail is delivered during weekdays between 12 PM - 4 PM. Your RAs are responsible for picking up your deliveries and bringing them to your room.
MAILING ADDRESS:

First Name Last Name (BL-###)

31 Livyers Loop

HA 313, Hatcher House, Paton College

St Johns, NL

A1B 3P7

Living Together Respectfully

Community Living: A reminder was given to respect each other's living spaces, keep common areas clean, and adhere to quiet hours to maintain a positive community environment. Be mindful of your shared spaces, as it isn’t just you in this house!

Campus Resources

Information was provided about important campus resources, including:

Sexual Assault and Sexual Harassment Awareness: Resources and contacts were shared to raise awareness and provide support for those in need.

If this is an emergency call Campus Enforcement at 864-4100 or 911
CALL: +1 (709) 864-8199 to book an appointment, report an incident (anonymously or confidentially), book an appointment

or email shoffice@mun.ca to book a private appointment.

Confidential report - CALL: +1 (709) 864-8199 or email svprevention@mun.ca

SEXUAL ASSAULT MEDICAL ASSISTANCE

https://www.mun.ca/sexualharassment/response/sexual-assault-support-and-response-guides/st-johns-campus-guide/medical-help/

You may wish to seek medical attention for potential injuries, pregnancy prevention, STI prevention and treatment or a forensic medical exam. If you choose to, the Sexual Assault Nurse Examiner (SANE) suggests you to not change your clothing, shower or bathe, and eat, drink or chew gum. If you have already done any of these, that is okay. You can still seek medical attention. As always, our office is here to assist you if you need support

Mental Health Services:

Request for counselling at the Student Wellness & Counselling Center here
On Campus Resources
Mental Health First Aid Self-Care and Resilience Guide
GuardMe Student Support Program (GMSSP) is a free mental health service available any time of the day or night by calling:

+1 (844) 451-9700 within North America
011-416-380-6578 outside of North America

Action Items

Fill out the winter carnival participation form!

https://forms.gle/WegXqJqRnYZfn5bk6

Sign up for sports intramurals. Form is located in the 1st floor lobby. RAs will also be approaching each door on their respective floors and duty days regarding signups
Add the duty phone and CEP numbers to your phone contacts list