Volunteer Handbook


“To the world you may be one person, but to one person you may be the world.”


Gema Padgett, Executive Director Human Resources



Dear Grapevine-Colleyville ISD Volunteer:

Welcome to GCISD! We appreciate and applaud your decision to serve our students and staff as a school volunteer as we recognize that your time is valuable. Please know that we will do our very best to make your experiences in our schools both enjoyable and rewarding.

It is our hope that through your examples of service and commitment, our students will be inspired to follow your lead as they progress through the formative years of their young lives. Volunteers play an integral role in the development of the whole child in our community.

On behalf of our Board of Trustees, thank you once again for choosing to volunteer your time and talents in our schools. We wish you all the best throughout the coming school year.


Robin Ryan, Ed.D.

Superintendent of Schools

Grapevine Colleyville ISD

Board of Trustees

Lisa Pardo, President


Place 4

Mindy McClure


Place 1

Becky St. John


Place 2

Louie Sullins


Place 3

Jesse G. Rodriguez, Vice President


Place 5

Doug Noell, Secretary


Place 6

Jorge Rodriguez


Place 7


Bear Creek Elementary

401 Bear Creek Drive

Euless, Texas 76039


Fax: 817/267-3863

Principal: Bryan Calvert

Bransford Elementary

601 Glade Road

Colleyville, TX 76034


FAX: 817/428-1203

Principal: Jamie Halliburton

Cannon Elementary:


1300 West College

Grapevine, TX 76051


FAX: 817/421-0982

Principal: Tina Garrett

Colleyville Elementary

5911 Pleasant Run Road

Colleyville, TX 76034


FAX: 817/498-2062

Principal: Sheila Shimmick

Dove Elementary

1932 Dove Road

Grapevine, TX 76051


FAX: 817/481-6730

Principal: Heather Landrum

Glenhope Elementary

6600 Glenhope Circle

Colleyville, TX 76034


FAX: 817/329-5618

Principal: Dr. Wynette Griffin

Grapevine Elementary

1801 Hall Johnson

Grapevine, TX 76051


FAX: 817/481-6451

Principal: Nancy Hale

Heritage Elementary

4500 Heritage

Grapevine, TX 76051


FAX: 817/540-2892

Principal: Jill Hemme

Silver Lake Elementary

1301 N. Dooley

Grapevine, TX 76051


FAX: 817/329-4536

Principal:Nicole Whiteside

O.C. Taylor Elementary

5300 Pool Road

Colleyville, TX 76034


FAX: 817/540-3940

Principal: Lisa Young

Timberline Elementary

3220 Timberline

Grapevine, TX 76051


FAX: 817/329-5666

Principal: Liz Hilcher

Colleyville Middle

1100 Bogart Drive

Colleyville, TX 76034


FAX: 817/498-9764

Principal: Dr. David Arencibia

Cross Timbers Middle

2301 Pool Road

Grapevine, TX 76051


FAX: 817/424-4296

Principal: Alex Fingers

Grapevine Middle

301 Pony Parkway

Grapevine, TX 76051


FAX: 817/424-1626

Principal: Laura Koehler

Heritage Middle

5300 Heritage Avenue

Colleyville, TX 76034


FAX: 817/267-9929

Principal: James Whitfield

Colleyville Heritage High

5401 Heritage Avenue

Colleyville, TX 76034


FAX: 817/358-4765

Principal: Dr. Lance Groppel

Grapevine High

3223 Mustang Drive

Grapevine, TX 76051


FAX: 817/481-5957

Principal:  David Denning

GCISD Collegiate Academy at

Tarrant County College Northeast

828 W. Harwood Rd. (Building NMPC)

Hurst, TX 76054


FAX: 817/515-6766

Director: Bobbe Knutz

Alternative Schools - VISTA and Bridges

Lindsey Hopkins, Director of Alternative Education Services


5800 Colleyville Boulevard

Colleyville, TX 76034-6097


FAX: 817/581-9140


5800 Colleyville Boulevard

Colleyville, TX 76034-6097


FAX: 817/581-4893


Virtual Education  

iUniversity Prep: A Grapevine-Colleyville Virtual Academy

3051 Ira E. Woods Ave.

Grapevine, TX 76051


Toll Free: 855/779-7357

FAX: 888/342-4927

Director: Dr. Kaye Rogers


Other Facilities - Map of All GCISD Facilities

Early Childhood

Development Center

5101 Heritage Avenue

Colleyville, TX 76034


Molly Crego

JPS Clinic

3050 Timberline Drive

Grapevine, TX 76051



Everyone who cares about the success of the children in GCISD is a potential volunteer.  School volunteers come with unique personal and professional experiences. Our volunteers include: parents, business partners, retirees and other caring, concerned adults who want to make a difference in their community. Each volunteer has a different set of talents and skills to share. Some volunteers work directly with students, while others perform necessary support services. Volunteer opportunities are varied and endless.


All people who work in a volunteer capacity for GCISD are subject to the federal guidelines found in the Family Education Rights and Privacy Act (FERPA). Volunteers must protect the confidentiality of all students at all times.

  • Volunteers are prohibited from discussing academic progress, discipline, behavior incidents, and/or attendance of individual students at any time both on and off campus.
  • Volunteers are prohibited from engaging in conversations regarding private information of students, families, and/or staff.
  • Volunteers are prohibited from having access to student records or confidential information.

More information related to the federal guidelines related to these requirements can be found here:  

Principal’s Responsibilities

  • Demonstrate support for the school volunteer program.
  • Actively promote the concept of a coordinated volunteer program.
  • Provide opportunities for communication between teachers, parents and volunteers.
  • Establish ongoing communication with PTA, booster club or other volunteer organization’s volunteer coordinator.
  • Encourage and support teachers to utilize volunteers.
  • Provide appropriate additional training to volunteers regarding specific campus responsibilities and expectations.
  • Provide a welcoming atmosphere to all volunteers as they work in the schools.

Teacher’s Responsibilities

  • Welcome volunteers into the classroom setting at appropriate times. Respect for instructional periods must be maintained.
  • Provide ongoing communication regarding scheduling, responsibilities and expectations.
  • Give clear instructions regarding classroom procedures.
  • Advise the volunteer of schedule changes that will conflict with volunteer time.
  • Maintain confidentiality regarding students as required by law.
  • Make an effort to get to know the volunteers.
  • Demonstrate appreciation and respect for the volunteers and the work they perform.
  • Voice concerns or problems to campus administration.
  • Be prepared for the volunteer with directions and resources.
  • Be flexible, enthusiastic and maintain a sense of humor.
  • Teachers will not ask volunteers to assist with:
  • Grading papers
  • Preparation of progress reports or report cards
  • Cumulative Folders
  • Teacher responsibilities (planning, recess duty, etc.)

Volunteer’s Responsibilities

  • Complete a volunteer background check and GCISD volunteer training each year.  Volunteer training consists of reading this handbook and watching the elementary or secondary volunteer video.
  • Sign-in at the computer located in the main office using Raptor.
  • Maintain confidentiality regarding all student records and behaviors.
  • Be flexible and enthusiastic.
  • Volunteers must have permission from campus administration to use the copy machine.
  • Students are never to be taken off the school premises.
  • Appropriate language and attire must be adhered to during the volunteer time.
  • When necessary, hold conversations with teachers in private.
  • Notify the school if you are unable to come during your scheduled volunteer time.
  • Please check the campus guidelines regarding pre-school aged children while volunteering.
  • Pre-school aged children and other siblings are not allowed on any school field trip.
  • Understand and respect individual school practices and procedures.
  • Student discipline is the responsibility of school personnel only. Notify the teacher or administrator of any behavioral concerns.
  • Participate in all safety drills that occur while on campus.

Why Volunteer?

For students

  • Enriches learning
  • Opportunities for exploration
  • Additional individualized and personalized attention
  • Increased motivation and improved self-concept
  • Positive role models

For schools

  • Improved student achievement, attitude and behavior
  • Community support
  • Parental understanding and cooperation
  • Positive community attitudes

For the community

  • Better quality education
  • A more responsive school system
  • Added pride and confidence in the educational system
  • Well-educated students

For Volunteers

  • Sharing knowledge and talents
  • Providing active support for quality education
  • Becoming more involved in the school and community

SRP K12 Poster (1).jpg



2019-2020 School Year

Thank you for working with our students and staff. You are providing a very valuable service to our school district.

It is important to understand the following guidelines when working with students and school information:

Confidentiality: A feeling of mutual understanding and trust between school staff and volunteers is essential. Volunteers sometimes have access to information about students and their abilities, successes and struggles as well as some information from teachers. As a volunteer, your responsibility is to maintain confidentiality at all times.

Commitment: Please make a professional commitment. Be consistent and dependable. Please notify the school office if you are unable to come at your committed time.

Sign in and out: Remember to sign in at the front office during each volunteer visit. You must wear your identification badge at all times.

If you have questions involving your volunteer work, please ask the teacher, the principal or PTA, booster club or other volunteer organization’s volunteer coordinator.

Thank you for reviewing the GCISD Volunteer Handbook.

To complete the process and become an approved volunteer:

  1.  Click here to complete the Volunteer Background Check form.  You must fill this form out each school year.
  2.  Click here If your child is in elementary school (grades PreK-5) to view this brief video.
  3. Click here if your child is secondary school (grades 6-12) to view this brief video. 
  4.  Select the school where you would like to volunteer.  This link has 5 questions that you must respond to in order to complete the volunteer verification process.  If you would like to volunteer at more than one school you will need to select each campus of interest.

Once these steps have been completed and you have successfully completed the volunteer background check you will added to the list of approved volunteers.

CHHS Volunteer Verification

GHS Volunteer Verification

GCISD Collegiate Academy at TCC Northeast Volunteer Verification

iUniversity Prep Volunteer Verification

Vista/Bridges Volunteer Verification

Colleyville Middle School Volunteer Verification

Cross Timbers Middle School Volunteer Verification

Grapevine Middle School Volunteer Verification

Heritage Middle School Volunteer Verification

Bear Creek Elementary Volunteer Verification

Bransford Elementary Volunteer Verification

Cannon Elementary: A GCISD STEM School Volunteer Verification

Colleyville Elementary Volunteer Verification

Dove Elementary Volunteer Verification

Glenhope Elementary Volunteer Verification

Grapevine Elementary Volunteer Verification

Heritage Elementary Volunteer Verification

Silver Lake Elementary Volunteer Verification

O. C. Taylor Elementary  Volunteer Verification

Timberline Elementary Volunteer Verification