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Library Council Minutes - May 28, 2015
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Draft - Library Council Minutes - May 28, 2015

May 28, 2015 - 1:00pm-3:00pm Library Conference Room

Attending: Brittany Jakubiec (Grad Student rep), John Rix (SU student rep), Melissa Belvadi (chair), Dawn Hooper, Cindy MacDonald, Suzanne Jones, Robyn Thomson, Lindsey MacCallum

Regrets: Betty Jeffery, Mark Leggott, Simon Lloyd, Rosie Le Faive

Agenda

  1. Introductions and welcome to student representatives.
  2. Approval of Agenda
  1. Approved.
  1. Approval of Minutes (April 30, 2015).
  1. Approved as amended.
  1. Standing Items
  1. Budget
  1. Considered to be on status quo budget - same numbers as last year, which can be considered a loss of budget given inflation, impact of US$, etc.
  1. Staffing
  1. Librarians
  1. B. Jeffery Sabbatical Fill/LMMI Project
  1. L. MacCallum contract has been approved and starting July 1, 2015.
  2. L. MacCallum will be moving into B. Jeffery’s office.
  1. Digital Infrastructure and Discovery Librarian
  1. A recommend for Rosie Le Faive has gone forward with the goal of a July 1, 2015 start.
  1. Library Technicians
  1. Sherry Hutchinson’s last working day was Wednesday May 27, 2015.
  1. Students
  1. Hiring Process/Timeline
  1. Job Posting going out in mid-July
  1. Circulation, Digitization and CPO.
  2. C. MacDonald is posting information to Social Media.
  3. Training to start at beginning of the semester.
  1. Travel/PD Plans
  1. APLA coming up the 2nd week in June.
  1. C. MacDonald, R. Thomson, M. Leggott attending.
  1. Post-Library Council CUPE
  1. S. Fisher will start as new rep in September.
  2. Questions about phones, but was answered with M. Belvadi’s email.
  1. Student Concerns/Issues
  1. Graduate Students [B. Jakubiec]
  1. WoS Update
  1. Concerns from students, especially related to access to content. M. Belvadi described our current collections capabilities.
  2. D. Hooper would be open to meeting with any students.
  1. Undergraduate Students
  1. M. Leggott still working on microwave for the Pit.
  1. Business Arising
  1. Mould Clean-up
  1. Company is to resume clean up on Monday June 1, 2015. The area is still closed off.
  1. Strategic Planning
  1. Retreat Date and Location
  1. Inn at Pownal - June 17th.
  1. Focus Groups
  1. SMG.
  2. Faculty and Staff
  1. Date/Place pending.
  1. Undergraduate and Graduate Students
  1. June 2.
  2. Post a News item and to social media.
  1. Learning Commons
  1. Update On Move
  1. Shifting of Reference complete. Wiring on shelving has been dismantled.
  2. Old shelving needs to be dismantled. Some shelving to Special Collections, the rest to sale.
  3. Replace carpet as needed.
  4. Add new furniture for small and group study space. Working with Atlantic Interiors.
  5. Current periodicals moving down to Government Documents area.
  1. Writing Centre
  1. Moving into the “Super Quiet” room in the Learning Commons.
  2. When Writing Staff are not present, the room will be closed.
  1. Visiting Scholars
  1. LMMI Visiting Scholar (Laura Robinson)
  1. July 1, 2015 - June 30, 2016 (option for renewal of 1 year)
  1. Melanie Fishbane (LMMI Social Media Coordinator)
  1. May 1, 2015 - April 30, 2016
  1. Confederation Centre Encore Pilot (John Connolly)
  1. June 1, 2015 - April 30, 2016
  1. Bowing Down Home Curator (Ken Perlman)
  1. June 1, 2015 - April 30, 2016
  1. Islandora Conference (August 3 - 7, 2015)
  1. Library Staff/Librarians to let M. Leggott know if they’d like to register.
  1. One Book, One University
  1. The Accidental Universe (Alan Lightman)
  2. Copy of book for new undergraduates. Ask faculty to incorporate in some manner into their courses.  Panel discussions around the book.
  3. Purpose of the program is to generate discussion/interest and an opportunity for students to interact with the campus community and engage.
  4. Currently planning for September 2015.
  1. Information Desk Telephone
  1. Display phones installed in Circulation to identify calls coming from Reference Desk.
  1. Update from APCC
  1. Reviews and vets new courses and programs prior to moving forward to MPHEC.
  2. New Courses/Programs
  1. Actuarial Science program and changes to Mathematics department. Financial Mathematics went through Senate.
  2. Paramedicine - has gone through Senate.
  1. New Business
  1. Honours Papers
  1. D. Hooper. Honours Papers are the next collection in IslandScholar. Follow similar process used with Signature Projects. Psychology is the first program to submit honours papers. Interest from two other programs - Biology and Applied Human Sciences - who would like to get this underway for Winter 2016.  
  2. Honours Papers go through Departments.  
  3. Honours Papers are referenced in UPEI Open Access Policy.
  1. Research Data Management Site
  1. data.upei.ca
  1. Article for discussion:
  1. The Utility of Google Scholar When Searching Geographical Literature: Comparison With Three Commercial Bibliographic Databases 
  2. M. Belvadi has provided a summary of the results -  http://library.upei.ca/research-finds-google-scholar-better-web-science and led the discussion re: the article.  J. Rix’s reports that he starts with Google Scholar first when writing his papers for Political Science.

  1. Roundtable
  1. Robyn
  1. Going to APLA.
  2. Scanning instructions completed for students.
  3. Caught up on Reserves.
  1. John Rix
  1. Coming to August meeting
  1. Cindy MacDonald
  1. Returning to her position in Circulation.
  2. Working on IslandScholar.
  3. Going to APLA.
  1. Brittany
  1. Aug 6-8, 2015 - Graduate Student Conference for Students across Canada.
  2. MB suggested that students set up their eduroam account.
  1. Dawn Hooper
  1. RefWorks migration
  1. May need to field questions re: RefWorks … eg. they will need to download Write and Cite.
  1. DLI meeting
  1. DLI Access - Equinox data delivery system via University of Western Ontario is being discontinued and we will be using Statistics Canada’s Nesstar Service (See Dawn Hooper for more information).
  1. Melissa Belvadi
  1. Long term plan in development to move materials out of compact storage.
  1. Books, periodicals, microfilm.
  2. Working with Mark Cousins to do the analysis.
  3. CAUL Collection Committee - Last Copy Program.  Agreement close to being finalized.  A library will commit to keep the last print copy that other libraries in the region can use.

Adjourned: 2:22pm