Gradebook & Roster Basics

USING THE GRADEBOOK

1. You can view all of your students’ grades in the Gradebook. To access the Gradebook, from your course homepage (which is the first screen you see when you click on the name of your course), click on Gradebook, located at the top of the page:

2. Below is the Gradebook homepage, which lists all of your students’ name and grades:

3. To view a particular grade’s details, click on that grade. For example, if I wanted to see the details for John’s score of 7.7 on 1.1, I would click the score 7.7:

The grade details show when the student started the assignment and when the last change was made:

Also, if the assignment is past due, you can give an exception to that student on this screen by clicking Make Exception:

…then select a new due date for this particular student, and save by clicking Create Exception:

4. The grade detail also shows question-level details, including what the student’s answer was, how many attempts they had, their score, etc:

If you want to manually adjust the grade for any question, you can do so by either entering the amount of points you want in the score box, or by clicking Full credit all parts. You can also add feedback by clicking Add Feedback. If you manually change any grades or add feedback, make sure to click Save Changes:

Now, back on the gradebook homepage, you will see an asterisk next to the 9.2 score for 1.1, and the grade increased, because I just added some feedback, and manually adjusted some grades. There is a key at the bottom of the gradebook that explains the meaning of the asterisk, as well as explaining any other annotations you may see in the gradebook:

5. To add an offline item to this gradebook, such as a pencil & paper pop quiz, click on Offline Grades, then select Add:

In this screen, enter the name of your offline item in the Name box, put the number of points the assignment is worth in the Points box, select a date to show this to students (or click Always to always show it to students), enter each student’s grade at the bottom, and click Submit to save:

6. The Export button allows you to quickly and easily download the gradebook into a either an Excel spreadsheet or CSV:

Simply click either Download Gradebook as CSV or Download Gradebook for Excel, whichever you prefer:

7. Clicking Settings from the gradebook homepage brings you to the Gradebook settings page:

Here, you can set up your gradebook to either be total points only:

...or category weights. If you choose category weights, you can add additional categories by clicking the Add New Category button, and you would want to make sure the Category Weight total adds up to 100%. Click Save Changes to save any changes you made:

8. If you used gradebook categories, you would want to make sure your assignments are in the appropriate gradebook category (reference the Assessment Settings Overview document for more details here: https://docs.google.com/document/d/1N_U-5Cdp1WX4QjqGLAh6VyBNG9e5stkCG6Uq8BhcpFA/edit ):

9. From the gradebook settings, you can click Edit View Settings:

Here, you can change the view settings to your liking, including what you want the default display to be, what grades you want to display to students, and the order of the assignments in the gradebook.

If you make any changes in this screen, make sure to click Save Changes:

10. Click Toggles, then click Locked under Headers to lock the students’ names on the left-hand side, and the assignment names at the top, which displays a scroll bar at the bottom, and makes it easier when scrolling right to future assignments to line those assignments up with each student’s name:

You can also click Toggles, then click Percents if you would rather see the grades displayed as percents:

11. The Not Counted dropdown, and the Show dropdown, allow you to decide what you want to be displayed. Choosing Show All for Not Counted will show assignments that you have marked to not count towards the grade, while choosing All for Show will show all grades (as opposed to only showing Past Due assignments, or Past Due and attempted, etc):

12. Clicking on a student’s name isolates all of that student’s grades to one screen:

The bottom of this isolation view will show the student’s totals:

13. You can click on a grade to see the details of that grade (just like you would from the gradebook homepage). For example, if I want to see the details of 1.1, I would click on the score 9.2 (see step 3 of this guide for more details here):

14. On the top portion of this student isolation view, you can click on Activity Log to see a history of what the student was working on, and when:

ITEM ANALYSIS

In addition to the Gradebook, you can also view an Item Analysis of a particular assignment from the course homepage, by either clicking Grades below the calendar:

…or by going to the Chapter folder, clicking the gear icon next to an assignment, and selecting Grades:

This screen shows the average score per question, the average time per student, and other analytics for this particular assignment:

USING THE ROSTER

1. From the course homepage, click Roster to go to the Roster:

The Roster lists all of the students currently enrolled in your course, as well as the date & time of the student’s last accessing the course, and each student’s account status:

2. If you have a student with accessibility needs, & needs more time on timed assignments, you can adjust the time limit multiplier by clicking on the student’s name. For example, this course currently has one student enrolled, and if this student needed 2.5 times any timed assignment, I would click on the name:

…and enter 2.5 in the Time Limit Multiplier field, then click Update Info:

3. The Roster is also where you can give an extension to a student. For example, if this student needed an extension on assignment 1.2, which is past due, I would check the box next to the student’s name, and then click the Make Exception button:

...then I would check the box next to 1.2, set a new date on the Available Until box:

…then click Record Changes:

4. You can also give students LatePasses in the Roster. LatePasses allow a student to self-extend past due assignments by clicking on Use LatePass in their course. To give students LatePasses, click Manage LatePasses:

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Here you can determine how long you want a LatePass to extend a due date for, and how many LatePasses you want each student to have. For more information on LatePasses for Instructors, click here - https://docs.google.com/document/d/12cU0ylbDM8T7-2u3yDt7uopF0Cpm1KgE_a71O4b34lQ/edit -  

for more information on LatePass for the students, click here - https://docs.google.com/document/d/1pnU9HRWPIzbOOLeW4YOGUk0wb_won9U0llkydNMW25Y/edit .  

Make sure to click Save Changes after when you are done:

From the Student Roster screen you can now see that the students have the assigned LatePasses:

5. You can message through XYZ Homework Messages by checking the box next to the student’s name and clicking the Message button to send a message through XYZ Homework Messages:

6. If you have a tutor in your course, you can add the tutor to your course by clicking Manage Tutors.

The tutor would need to have an XYZ Homework account, and you can enter their email address to add them as a tutor: