Curriculum Requirements

NAG 1

Board Policy

Procedural & Administrative Guidelines

Rationale:  The needs of individual students are at the centre of all teaching, learning and assessing.  Students should be encouraged to acquire the knowledge, skills, attitudes, understandings and key competencies of the National Curriculum.

Purpose:    To put in place a comprehensive programme that ensures all students achieve to their potential, have access to high quality, expert teaching and learning and develop a love of learning.

Chairperson

Dougal McGowan

Date:  29/8/2017

Next review date:29/8/2019

Chairperson

Date:  29/8/2019

Next review date:

Each board of trustees is required to

Foster student achievement by providing teaching and learning programmes which incorporate The New Zealand Curriculum (Vision, Values, Learning Areas, Key Competencies and Principles as expressed in National Curriculum.

  1. Develop and implement teaching and learning programmes to ensure opportunities for success in all essential learning areas and skill area of the New Zealand Curriculum.  The curriculum delivery should be responsive to the children’s needs and interest, reflect and uses the strengths of the community and where possible co-constructed.

  1. Give priority to students achievement in literacy and numeracy while ensuring that a rich and broad curriculum is delivered.

  1. Through a range of assessment practices, the Board will receive regular information that is sufficiently comprehensive to enable the progress and achievement of students to be evaluated giving priority to:

                

  • Literacy and Numeracy.
  • Maori and Pasifika.
  • Special Needs.
  • The depth and breadth of the Curriculum.

                

  1. On the basis of good quality assessment information, identify and  direct funding where and when possible towards students and groups of students:

             

  • Who are under achieving.
  • Who are at risk of not achieving.
  • Who have special needs (including Gifted and Talented students).
  • Who require attention in respect to a particular part of the curriculum.

  1. Consult with our school’s Maori community about the policies/plans for improving the achievement of Maori students.

  • Assembly.
  • Assessment and evaluation.
  • Curriculum delivery.
  • Educational trips, visits and education outside the classroom.
  • Electives and Fun Fridays.
  • Gifted and talented education. (GATE)
  • Homework.
  • Learning assistance programmes.
  • Kapa Haka.
  • Recognise New Zealand cultural

               diversity.

  • Religious Education.
  • RTLB/R-Lit.
  • Special needs.
  • Timetables.

DOCUMENTATION & SELF REVIEW

(NAG2)

Board Policy

Procedural & Administrative Guidelines

Rationale:  Maintaining effective documentation and self review processes promotes an effective school and enable continuous school improvement.

Purpose:     1.  To ensure that systems and procedures in the school are properly documented based on procedural and administrative guidelines.

                             2.  To provide a framework for reviewing all aspects of the school’s operations.

Each Board of Trustees, along with the Principal and teaching staff, is required to:

1.  Develop a strategic plan which documents how they are giving effect to national educational guidelines through their policies, plans and programmes, including those for

curriculum, assessment and staff professional development.

2.  Maintain an on-going programme of self review in relation to effective policies, plans and programmes, including evaluation of information on student achievement.

3.  Report to students and their parents on the achievement of individual students and to the school’s community on the achievement of students as a whole and in groups (identified through 1. above) including the achievement of Maori students against the plans and targets referred to under NAG 1

  1. Develop and implement teaching and learning programmes to ensure opportunities for success in all essential learning areas and skill area of the New Zealand Curriculum.  The curriculum delivery should be responsive to the children’s needs and interest, reflect and uses the strengths of the community and where possible co-constructed.

  1. Give priority to students achievement in literacy and numeracy while ensuring that a rich and broad curriculum is delivered.

  1. Through a range of assessment practices, the Board will receive regular information that is sufficiently comprehensive to enable the progress and achievement of students to be evaluated giving priority to:

                

  • Literacy and Numeracy.
  • Maori and Pasifika.
  • Special Needs.
  • The depth and breadth of the Curriculum.

                

  1. On the basis of good quality assessment information, identify and  direct funding where and when possible towards students and groups of students:

             

  • Who are under achieving.
  • Who are at risk of not achieving.
  • Who have special needs (including Gifted and Talented students).
  • Who require attention in respect to a particular part of the curriculum.

  1. Consult with our school’s Maori community about the policies/plans for improving the achievement of Maori students.

                

        6.  This school believes that the spiritual dimension is a worthwhile part of the educative process.  The school will provide an opportunity to cater for a    

spiritual dimension of children, to introduce the children to the link between a spiritual heritage and the values society upholds and to acknowledge the importance of a spiritual dimension in history and for many people today.

  • Board of Trustees.

  • Curriculum review.

  • Parent-school communications

and consultation.

  • Reporting to parents/caregivers.

  • Self review

  • Complaints procedure.

Personnel

Nag 3

Board Policy

Procedural & Administrative Guidelines

Rationale:  A Board of Trustees has a responsibility to be a good employer and such responsibilities require the development and implementation of good employer programmes and practices.  

Purpose:    

1.  To be a good employer as defined in the State Sector Act 1988 and comply with the terms and conditions contained in employment contracts applying to teaching and non-teaching staff.

2.  To promote high standards of staff performance.       

Chairperson

Dougal McGowan

Date:  31/10/2017

Next review date: 31/10/2019

Chairperson

Date:  31/10/2019

Next review date: 31/10/2021

According to the legislation on employment and personnel matters, each Board of Trustees is required in particular

to:

1.   Develop and implement personnel and industrial policies, within policy and procedural frameworks set by the government from time to time, which promote high levels of staff performance, use educational resources effectively and recognise the needs of students.

2.   Be a good employer as defined in the State Sector Act 1988 and comply with the conditions contained in employment agreements applying to teaching and non-teaching staff.

The Board delegates full responsibility to the principal for all matters relating to the management of employees in the expectation that they will be managed in a sound, fair and respectful manner in accordance with the current terms of

employment documents.  Therefore, the principal must ensure:

  • that all employment related legislative requirements are applied
  • all employees know their rights to personal dignity and safety and ensure that matters are resolved in an appropriate and fair manner
  • that employment records are maintained and that all employees have written employment agreements
  • that employees should never restrain a child unless there appears to be a risk of harm to children or staff and the situation cannot be controlled in any other way, the child may be physically restrained as appropriately as possible and other staff assistance shall be sought. 
  • that employee leave is effectively managed and reported so
  • that the risk of financial liability is minimised, operational needs are met, and the needs of individual staff are considered.
  • board approval is sought for any requests for discretionary staff leave without pay of longer than 20 days
  • the board is advised of any staff absences longer than 20 school days
  • board approval is sought for any requests for staff travelling overseas on school business
  • that performance agreements are established for all staff and that reviews are undertaken annually
  • a suitable professional development programme, which takes into consideration the requirements of the strategic and annual plans, is provided as part of each employee’s performance agreement
  • the requirements of the Health and Safety at Work Act 2015 are met

Appointments:

  • The Board of Trustees will appoint the Principal in accordance with written appointment procedures.
  • The school will have written procedures that outline appointment practices.
  • The Principal will advise the Board of Trustees of any personnel issues which require Board of Trustees awareness or involvement.
  • Appointment process.
  • Classroom release time.
  • Complaints.
  • Employee discipline.
  • Equal Employment opportunities
  • Management Units
  • Performance management staff
  • Performance management principal.
  • Police vetting
  • Privacy
  • Protective disclosures
  • Professional Development
  • Staff Leave
  • Use of Physical Restraint                        

Finance and Property

Nag 4

Board Policy

Procedural & Administrative Guidelines

Rationale:  In order to maintain quality financial and physical resources a Board of Trustees needs to develop and implement sound resourcing procedures and administrative guidelines.

Purpose:    Ensure that there are quality reporting and resourcing procedures so that the Board of Trustees can allocate funds to reflect the school’s priorities.

Chairperson

Dougal McGowan

Date:  31/7/2017

Next review date: 31/7/2019

Chairperson

Date:  31/7/2019

Next review date: 31/7/2021

According to legislation on financial and

property matters, each Board of Trustee is

required in particular to:

1.  Allocate funds to reflect the school’s

     Priorities as stated in the charter.

2.  Monitor and control school

     expenditure and ensure that annual

     accounts are prepared and audited by

     the Public Finance Act 1989 and the

     Education Act 1989.

3.  Comply with the negotiated conditions

     of any current asset management

     agreement and implement a

     maintenance programme to ensure

     that the school’s buildings and facilities

     provide a safe, healthy learning

     environment for students

1.  Financial planning:

In setting its budget the Board shall reflect the strategic results, and exercise all due care and skill in setting its budget.

2.  Financial condition:

The Board delegates to the Principal responsibility for the financial viability of the school.

3.  Property:

The Board delegates to the Principal that the management of the school’s buildings and property meets Ministry guidelines.

4.  Credit cards should only be issued to staff members after being authorised by the Board.

5.  The limits set for credit card use should not exceed the overall financial delegation of the cardholder, as set out in the Schedule of Delegations.  Any variations require Board approval.

6. The Board implements a one up cheque signing process to ensure financial security- Secretary - Principal - Board of Trustees.

7.  The decision to purchase any asset with a cost of over $5,000 must be made by the Board, not the Principal alone.

8.  The BOT shall follow good procurement processes for the acquisition of assets over $10,000.  This may include placing a notice on the Government Electronic Tendering System (GETS) for acquiring assets with a combined value over $10,000, obtaining several quotes to compare value for money, and managing any potential conflicts of interest appropriately.

9.  The Board shall approve the disposal of any asset that had an original cost of over $10,000, including the reasons for disposal, disposal process and use of any disposal proceeds.

10.  The Board recognises that supposed or actual instances of theft or fraud can affect the rights and reputation of the person or persons implicated.  All matters related to the case shall remain strictly confidential with all written information kept secure.

11.  The Board affirms that any allegation of theft or fraud must be subject to due

process, equity and fairness.  Should a case be deemed to be answerable then the due process of the law shall apply to the person or persons implicated.

12.  Any allegation concerning the Principal should be made to the BOT chairperson.  The chairperson will then investigate in accordance with the requirements of the Kaikorai Primary School Procedures, Theft and Fraud section, item 2.

 

13. Any allegation concerning a member of the BOT should be made to the Principal.  The Principal will then advise the manager of the local office of the Ministry of Education and commence an investigation in accordance with the  requirements of the Kaikorai Primary School Procedures, Theft and Fraud section, item 2

  • Acquisition of Asset
  • Annual budget
  • Authorities for expenditure
  • Classroom budget
  • Credit Card
  • Payment of account
  • Goods and service
  • Banking receipts.
  • School accounts.
  • Petty cash.
  • Cheque signatories
  • Investments.
  • Theft and fraud
  • Guidelines for donations
  • Finance procedure
  • Travel
  • Property damage                                                                           

                                                                                                               

HEALTH & SAFETY  (NAG 5)

Board Policy

Procedures

Purpose:  The Kaikorai Primary School Board of Trustees is committed to ensuring the health and safety of all workers, students, visitors and contractors by complying with relevant health and safety legislation, regulations, New Zealand standards, and approved codes of practice.

Rationale: Through the development of effective Health and Safety procedures, practices and guidelines, a safe physical and emotional environment can be achieved for all students, staff and visitors.

In meeting our commitment, we will comply with all relevant legislation, regulations, codes of practice, and safe operating procedures, and will operate with continuous improvement, and seek excellence in Health and Safety practices at every level of our operations.

Chairperson

Dougal McGowan

Date:  4/4/2016

Next review date:4/4/2018

Chairperson

Date:  24/9/2018

Next review date:24/9/2021

The Board of Trustees shall:

1.  Provide a safe physical and emotional environment for students.

2.  Comply in full with any legislation currently in force or that may be developed to ensure the safety of students and employees.

Everyone at Kaikorai Primary School is responsible for Health and Safety.  The Board is the PCBU and therefore takes overall responsibility for Health and Safety.  It can delegate specific responsibilities to the Principal

Therefore the Principal shall:

1.  So far as is reasonably practicable take steps to protect students from unsafe or unhealthy conditions.

2.  Continuously reviews our health and safety performance.

3. Ensure a Risk Analysis Management System (RAMS) is carried out where and when appropriate.  The Board will sign off on all school camps and water based activities.

4.  Consult with the community regarding the health programme being delivered  to students.

5.  Provide privacy of personal documents held at school.

6.  All staff, visitors, contractors and students are required to take all practical steps  to ensure their own safety and that no action or inaction on their part causes harm to others.

This includes:

• follow all instructions, rules and procedures while in the school grounds

• report all injuries, incidents and near misses to their teacher or other staff members

• wear protective clothing and equipment as and when required to minimise your exposure to hazards.

7. Engage and consult with employees, employee representatives, subcontractors, suppliers, clients and external experts, as is appropriate, to encourage participation in contributing to making a safer workplace.  The school will maintain a health and safety committee consisting of teacher representatives, Principal and Caretaker.  Everyone is responsible for Health and Safety and therefore any potential risks can be identified and added to the Hazard register. The hazard register will be reviewed by the Board at its meetings.

8.  The staff, union representatives will be consulted on health and safety management.  If any employee or other becomes aware of a potential hazard they must report this on the Hazard Register .  All staff are required to make  the timely and accurate reporting of all incidents, accidents, unsafe conditions and near misses.

9.  The school will have effective procedures for management of student and staff safety and welfare, emergencies, providing orientation, training and supervision for all staff, the hiring and monitoring of contractors and being accountable for their safety and for that of other visitors, and accurate recording and reporting of injuries.

10. The BOT and management are committed to continuous improvement in health and safety, support for the safe and early return to work of injured employees, on-going evaluation, review and updating of our compliance with health and safety requirements and legislation and involvement of staff, students and school community in health and safety programmes.

11. The Board will promote healthy food and nutrition for all students.  

12. The Board will receive information regarding serious injuries sustained while in the school or on school excursions.

13. The Board will have Health and Safety as part of the Principal’s Report at its Board meetings and will have access to the Hazard Register

14. The Board will provide recommended health and safety training to any staff member who requires it.

15. The Board will ensure the safe operating of the plant and equipment through regular maintenance and inspections.

16. Kaikorai Primary School is a sunsmart school and therefore the Board will ensure adequate shade and other measures to keep the staff and students safe from the sun.        

17. Review this policy on a triennial basis and re-establish key safety objectives and targets that will demonstrate a continuing safe place of work.

18. The school maintains:

  • an significant injuries register, including first aid records and all accidents and near misses, and informs WorkSafe NZ and the board chair as soon as practicable when a notifiable incident occurs in any place controlled by the school.
  • up-to-date emergency plans and evacuation procedures, and assures the board of trial evacuations.

19. The school applies behaviour management strategies and if necessary, stand-down, suspension, or exclusion procedures.

20. The Board will ensure assurance that the school has a current BWOF

  • Absences and Truancy
  • Accidents and injuries.
  • Administration and storage of medication.
  • Animal welfare.
  • Bad weather.
  • Behaviour Management procedure
  • Child abuse procedure.
  • Corporal Punishment

EMERGENCY PROCEDURES:

    Earthquake

    Fire

    Lockdown

  • EOTC
  • Fireworks and pyrotechnics.
  • Guidance and Counselling
  • Harassment.
  • Head lice and nits.
  • Healthy eating.
  • Health and safety (property).
  • Hygiene procedures with blood.
  • Induction - Health and Safety
  • Internet safety.
  • Non Custodial Parents
  • Pandemic Planning
  • Privacy
  • Referral to CYFS
  • School Top
  • Smoke free.
  • Smoking, alcohol and drugs
  • Sun smart.
  • Surrender and Retention of Property
  • Stand down, suspension and exclusions
  • Visitors
  • Notifiable Incident
  • Return to work         

        

Child Protection Policy

Board Policy

Procedures

Purpose:  The Kaikorai Primary School Board of Trustees is committed to ensuring the health and safety of all workers, students, visitors and contractors by complying with the Vulnerable Children's Act, regulations, and approved codes of practice.

Rationale: This policy outlines the board’s commitment to child protection and recognises the important role and responsibility of all our staff in the protection of children. It includes the board’s expectations when child abuse is reported or suspected by us.

All staff members (including contractors and volunteers) are expected to be familiar with this policy, its associated procedures and protocols and abide by them.

The board of trustees has an obligation to ensure the wellbeing of children in our care so they thrive, belong and achieve. We are committed to the prevention of child abuse and neglect and to the protection of all children. The safety and wellbeing of the child is our top priority. Advice will be sought through appropriate agencies in all cases of suspected or alleged abuse.

In line with section 15 of the Children, Young Person and Their Families Act, any person in our school who believes that any child or young person has been, or is likely to be, harmed (whether physically, emotionally, or sexually) ill-treated, abused, neglected, or deprived must follow school procedures and may also report the matter to a social worker or the local police.

Although ultimate accountability sits with the board, the board delegates responsibility to the Principal to ensure that all child safety procedures are implemented and available to all staff, contractors, volunteers and parents. Therefore, the principal must:

Chairperson

Dougal McGowan

Date:  4/7/2016

Next review date:4/7/2018

Chairperson

Dougal McGowan

Date:  24/09/2018

Next review date:24/09/2021

The Board of Trustees shall:

1.  Provide a safe physical and emotional environment for students.

2.  Comply in full with any legislation currently in force or that may be developed to ensure the safety of students and employees.

  1. Develop appropriate procedures to meet child safety requirements as required and appropriate to the school (Police Vetting and Safety Check Procedure)
  2. Ensure that every contract, or funding arrangement, that the school enters into requires the adoption of child protection policies where required
  3. Ensure the interests and protection of the child are paramount in all circumstances
  4. Recognise the rights of family/whanau to participate in the decision-making about their children
  5. Ensure that all staff are able to identify the signs and symptoms of potential abuse and neglect, deal with disclosures by children and allegations against staff members and are able to take appropriate action in response
  6. Support all staff to work in accordance with this policy, to work with partner agencies and organisations to ensure child protection policies are understood and implemented
  7. Promote a culture where staff feel confident they can constructively challenge poor practice or raise issues of concern without fear of reprisal
  8. Consult, discuss and share relevant information, in line with our commitment to confidentiality and information sharing protocols, in a timely way regarding any concerns about an individual child with the board or designated person
  9. Seek advice as necessary from NZSTA advisors on employment matters and other relevant agencies where child safety issues arise
  10. Make available professional development, resources and/or advice to ensure all staff can carry out their roles in terms of this policy
  11. Ensure that this policy forms part of the initial staff induction programme for each staff member

Review schedule:

Within 2 year and thereafter every 3 years

Related documentation and information

Further information including frequently asked questions (FAQ’s) are available on the NZSTA

website www.nzsta.org.nz

Ministry of Education website www.education.govt.nz

Vulnerable Children Act 2014

Further information and sample child protection templates are available in the Children’s Action

Plan guideline Safer Organisations, Safer Children:

http://www.childrensactionplan.govt.nz/assets/CAP-Uploads/childrens-workforce/Safer-Organisations-safer-children.pdf 

  • Child abuse procedure.
  • Police vetting
  • Privacy
  • Protective disclosures
  • Behaviour Management procedure
  • Harassment

Administrative

Nag 6

Board Policy

Procedural & Administrative Guidelines

Rationale:    A school needs sound administrative practices to ensure all legal administrative requirements are met.

Purpose:      To comply with all general legislation requirements.

The BOT shall comply with all general

legislation concerning requirements such

as attendance, length of school day and

the length of the school year.

1.  The Board delegates full responsibility to the Principal for all matters relating to the compliance with any legislation and/or rules as to the days and hours during which the school is open.

                

        2.  The Principal will ensure that there are procedural and administrative guidelines to cover general legislative requirements and compliance with these.

                

        3.  The Principal shall ensure any new legislation requirements are addressed and that where necessary new guidelines are developed and implemented.

Chairperson

Dougal McGowan

Date:  27/8/2018

Next review date: 27/8/2021

Chairperson

Dougal McGowan

Date:  __/__/____

Next review date:__/__/____

Governance

Nag 2, 7 and 8

Board Policy

Procedural & Administrative Guidelines

Rationale:    The Board acts in a stewardship role and is entrusted to work on behalf of all stakeholders.  It is accountable for the school’s performance, emphasises strategic leadership, sets the

                       vision for the school and ensures compliance with legal and policy requirements.

Purpose:       The focus of all decision making is improving student achievement, to ensure the Board policies, planning and decision making procedures and structures are regularly reviewed.  The Board continues to set strategic directions and long term plans and monitors the BOT’s progress against them.

 

The Board works with the Principal to

provide leadership for the school, and its

activities are focused on governance

matters rather than the day to day administration of the school.

 Maintain and understand the values and goals of the school and ensure the needs of all students and their achievement is paramount.

2. The Chair is appointed by election at the first board meeting of the year except in a triennial trustee election year where it shall be at the first meeting of the board

3.   The Board will use information from a variety of sources to develop, approve and monitor the Annual Plan / Charter and monitors the board’s progress against them.

4.   The Board recognizes the importance of a diversity of skills, knowledge and culture in the make up of a Board.  The Board views co-option as a method of  ensuring that this diversity is represented.

5.   The Board shall receive and review regular reports that keep it informed of the true and accurate position of the outcomes of:

  • Curriculum
  • Health and safety.
  • Financial.
  • Personnel.
  • Property.

6.   The Board will approve the budget and monitors financial performance of the school.

7.   The Board will develop and review the policies on a triennial rotation.

8.   Appoint, assess the performance of and support the Principal.

9.  Deals with disputes and conflicts referred to the board as per the school’s concerns and complaints procedures.

10.  Effectively hands over governance to new board/trustees at election time.

11.   Oversees, conserves and enhances the assets of the school.

12.   Approves and monitors employment policies which ensures effective practice and contributes to its responsibilities as a good employer.

13.   Fulfils the intent of the Treaty of Waitangi by valuing and reflecting New Zealand’s dual cultural heritage.

  • Overview.
  • Useful links.
  • Governance agreement.
  • Annual General Meeting.
  • Community consultation and

                communication.

  • Board reports and policy.
  • Appointment of Principal.
  • Appraisal of Principal