Macedon Public Library Board of Trustees

Minutes of the December 19, 2016 Meeting

Community Room of Macedon Public Library Building

Macedon New York



Present: Warren Jeffries (President), Steve Hanrahan, Stacey Wicksall (Director), Gary Crane (Financial Officer), Mert Bartels (Vice President), Carol Deys, Helen Darrow, Nancy Simpson (Secretary),Christina Henley, Chris Harris (Treasurer) and June Hamell (Scribe).

Visitor(s): None

Absent: Sandy Pagano (Town Board Liaison)


 APPROVAL OF MINUTES:  RESOLVED, that the minutes of the November 28, 2016 meeting are approved on motion by N. Simpson and second by M. Bartels.  Motion carried.


W. Jeffries and M. Bartels were presented with thank you gifts for their many years of service on the Board of Trustees of the Macedon Public Library.


APPROVAL OF EXPENDITURES: Three trustees verified claims 177-188 of Abstract 12-2016. RESOLVED, that payment be made of claims 177-188 inclusive in the amount of $11,678.96, on motion made by H. Darrow and second by S. Hanrahan.  Motion carried.


FINANCIAL REPORT:  Treasurer, C. Harris, presented a Balance Sheet and a Profit & loss Budget vs. Actual Report current as of November 30, 2016,  Based on his recommendations the Finance/Budget Committee (consisting of H. Darrow, G. Crane, N. Simpson, and S. Wicksall) will meet in January and proceed.



 Finance/ Budget committee - G. Crane, Financial Officer, put forth the proposed revised 2017 budget.  RESOLVED, on motion by M. Bartels and a second by S. Hanrahan to approve the revised 2017 budget as presented.  Motion carried.

Policy Committee:  The 2017 Policy Committee will consist of H. Darrow, S. Wicksall, S. Hanrahan, N. Simpson, and C. Henley.  H. Darrow will set up a meeting in January 2017.


DIRECTOR’S REPORT (WITH STAFF INPUT):  The Director reported that Paulette Baggott has resigned her position at the library.  RESOLVED, on motion by H. Darrow to accept her resignation with G. Crane seconding. Motion carried.

S. Wicksall presented a proposal from McCarrick Drake to create a platform to make one shelving unit in the children's section mobile for $345.  RESOLVED, on motion by N. Simpson to accept this proposal with G. Crane seconding.  Motion carried.

In response to a question about the littleBits that S. Hanrahan asked, the director reported that the club is being well received and the participants powered cardboard and scrap material cars with the littleBits at their last meeting.

The director noted on her report to the Board that the Macedon Public Library was ranked in 5th place in the Pioneer Library System based on circulation.  










RESOLVED the Board entered Executive Session at 6:30 p.m. to discuss personnel on motion by G.Crane and  a second by N. Simpson.  Motion carried.

RESOLVED the Board returned to Open Session at 6:45 p.m. on motion by M. Bartels and seconded by H. Darrow.  Motion carried.



RESOLVED, that the meeting adjourn at 6:50 p.m., on motion by N. Simpson and second by C. Henley.  Motion carried.  The next meeting will be January 23, 2017 at 6:30 p.m. at the Library.



June Hamell