SWS ~ Quick Reference Guide
School Phone Number: 952-758-3133
Principal: Kim Doyle
Office Administrator: Sherry Hartman
Club House Director: Jessica Bohnsack
Health Aide: Rhonda Pauly
- School Website: swsaints.org
- To reach a certain person type: email@example.com - Example: firstname.lastname@example.org
- General e-mail: email@example.com
- Official address: 227 Main St. E. New Prague, MN 56071
- Admittance: Our school office is located inside the Main Street entrance. We have a secure building - please ring the bell for entrance and sign in at the office.
Sources of Information
- The Weekly Newsletter is the best source for news about school.
- Past newsletters can be accessed from the school website.
- Your child’s Teacher website – can be accessed through the school website.
- Parent Handbook is available online. Paper copies may be requested from the office.
- Uniform policy – See Parent Handbook for complete details.
- Be sure to label uniforms with your child’s name.
- Donald’s Uniform Company is the official uniform source and will donate a percent of sales to our school. All school logo shirts/sweatshirts must be ordered from Donald’s.
- Uniform exchange is available. (This includes free uniforms & sweatshirts and is located in parent room at school.)
- Be sure your child is wearing proper outerwear during the winter months (boots, hats, mittens, coats).
- Label all uniforms and clothing including winter wear.
- Do you know where the school's Lost & Found box is? In the room next to the school office.
- Teachers will notify students of non-uniform days, which include but are not limited to Picture Day, fun days during Catholic Schools Week and most field trips. Marathon t-shirts are worn every Friday until Christmas (with choice of shorts or long pants)
- There are occasions where a child may earn an “Out of Uniform Pass”. Your child can pick a day to not wear the uniform BUT not on Mass days.
- All notices to parents are sent home with the youngest child.
- Be sure to look through your student’s backpack each day for important daily information.
- All St. Wenceslaus School guests are required to register and obtain a visitor’s pass at the school’s front office.
School Start and End Times
- Students should not be at school before 7:20 a.m.
- Classrooms open at 7:30 a.m.
- All students should be in their classrooms before the bell rings at 7:40 a.m.
- School is dismissed at 2:30 p.m.
School Cancellations and Late Starts
- Stay alert to late starts and early dismissals.
- The automated telephone service will be activated in the event of a cancellation, late start, or early dismissal.
- Check the school website or facebook page if you suspect a school late start or closing due to the weather.
- Listen to KCHK (AM 1350 or FM 95.5) for school closings.
- All major television stations will cover closings.
- Call the ISD #721 hotline at (952) 758-1780.
- Sign up for KARE 11 automatic email for school closing alerts.
- General Rule – Saint Wenceslaus follows New Prague Public School – school closing plans. If the public schools are closed, late, etc., then Saint Wenceslaus will also close due to bussing.
School Security and Emergencies
The school locks all doors during the school day. Admittance into the school building can only be done at the main front door near the school office. Visitors must ring the doorbell and be officially admitted into the building. All visitors must sign in to the office. Parents who drop things off for students will be asked to leave the item at the office and a staff member will take the item to the child’s classroom. Visitors for lunch and those who come to volunteer in the school must sign in and put on a visitor badge.
Emergency procedures are in place for unwelcomed guests. Teachers and students practice the emergency procedures on a regular basis.
Buses and Pick Up/Drop Off Procedures.
- Parents pick up and drop off will be on Church Street. Do not compete with buses in the morning or afternoon. (See Parent Handbook for additional information.).
- Students are shuttled to the middle school at the end of the day where they pick up their bus to home.
- All kindergarteners and new students have “Bus Buddies” to assist them with making transfers and to keep them safe.
- School policy regarding picking up someone else’s child:
- It is not allowed for children to ride another student's bus to their home.
- If a friend is to come home with your child, both parents need to send a note to the school office.
- School safety patrol is available for walkers.
- Parents must notify the school office by noon if there is an afternoon change of plan for students going home.
This extended care program is open to all students in Pre-Kindergarten and older. Club House is open afterschool on all school days. It is also open on teacher workshop days and conference days as needed. Club House is open during non-school days if more than 4 students are signed up. Club House is open during the summer months for a full summer program.
- You are welcome to attend Wednesday Masses or communion services at 8:00 a.m. with school students.
- Your child’s class will be participating in the planning of the liturgy for several masses.
- Watch for notices from your child’s teacher.
- Parents may eat lunch with their children.
- Parents need to purchase a lunch ticket at the office if they plan to eat lunch with their child. $3.50 per adult lunch
- Lunch times vary by grade level. Grades 4-8 eat 11:00-11:30, K-3 eat 11:50-12:20
- Meet your child in his/her classroom 5-10 minutes prior to their scheduled lunchtime.
Parent Teacher Conferences
- Conferences occur twice a year.
- Watch for your assigned conference time from the office.
- Be sure to contact the office, not your teacher if the assigned time does not work for you.
- All notices about conferences will be sent home with your youngest child.
- Ask questions about your child's daily schedule and any concerns you have.
- You can request additional time if your child has special needs and a longer conference would be useful.
General Tuition Information
- All families are required to set up a tuition account with TADS – Go to TADS.com
- Set up account
- Payment options:
- Made in full or 1/2 year at a time
- Set up a monthly plan of 10 months (July-April) or 12 months (May –April)
- Pay by cash, check, credit card on line or automatic withdrawal
- Late fees will be charged by TADS to your account
- There is a non-refundable registration fee.
- There is a late registration penalty.
Ways to Earn Tuition Dollars
- The Scrip program. By purchasing gift cards on the scrip list, a % of that purchase will go towards your tuition.
There are many events going on at St. Wenceslaus. Please watch for information on these events in the school newsletter, notices in your child’s backpack, the school website @ swsaints.org, or our facebook social media site.
A Sampling of School Events:
- School Christmas Program.
- Christmas Angel Program: There will be an optional collection for teacher’s gifts. Watch for notes to come home.
- Snowman Celebration
- Diversity Fair
- Science Fair
- Grandparents’ / Special Persons’ Day
- Catholic Schools Week
- Kickoff Mass
- Dress-up Days
- Family Dance
- Plan to attend the Ash Wednesday mass.
- Children will be attending Stations of the Cross with their classes weekly.
- Don’t miss the 8th grade living stations
- All School Field Day Event
- Spring Concert
- Last day of school picnic
Volunteering and Getting Involved
It is highly encouraged at St. Wenceslaus to get involved in your child’s school experience at whatever level you can.
- Consider how you might volunteer in the classroom.
- Many opportunities to volunteer exist through the Home and School Association. Do not feel overwhelmed when asked to help-out.
- Become a member of the Home and School Association Board. Meeting times are published in the weekly newsletter.
- Consider attending a School Advisory Board Meeting. Meeting dates are published in the newsletter.
- Make an effort to pick at least two or three volunteer areas from the volunteer sign up sheets sent in the back to school packets.
Requirements Before Volunteering
- Virtus training is mandatory for volunteers working with children. Contact the school office for more information or find this information on the school website.
- All school volunteers must complete a background check through the Bureau of Criminal Apprehension.
- Preschool parents have an additional background check required through the Department of Human Services.
Mandatory Volunteer Shifts
Each family is required to have an adult or adults to work two separate shifts.
In the registration packet, there is a form with the dates and times for available shifts at the following events:
- Fish Fry
- Golf Tournament
- Ice Fishing Contest
The funds raised from these events contribute directly to the school’s operational budget.
There are 3 mandatory fundraisers in which your family will participate. These fundraisers contribute directly to the school’s operational budget.
- $150 in pledges per child for Marathon
- Sweepstakes is a prize drawing.
- Sweepstakes tickets will be coming home with your child at least one month before the drawing takes place.
- $300 in ticket sales per family for Sweepstakes.
- Sell or purchase 10 tickets per family for Fish Fry
Non-mandatory fundraising opportunities exist to help raise additional funding for the school. They include:
- Box Tops for Education
- Campbell’s soup labels
- Coborn’s Points
- Aluminum can recycling
- Printer Ink and toner & cell phone recycling
Send collected items to the school office.
The School Auction is a major school fundraiser. Although participation is not required, it is highly encouraged for school parents to actively participate and attend this event. This event is one to recruit friends and family to come along.
Pie Sales – This sale helps the students in the 7th and 8th grade earn the funds they need to go to Washington DC.
The Golf Tournament takes place in June. This is a fun day for all. Beginners to experienced golfers go on the course for a fun golf scramble to raise money for the school.
Ice Fishing Contest takes place in February on Cedar Lake. This event is open to the public. It is free but we ask school families to sell at least $25 in tickets for this event.
School Book Fair
Students can purchase a new book for themselves and the profit is used to purchase books for the school library.