ALFA Handbook for Associates and Local Facilitators (2016/17)


Contents

What is an Associate or Local Facilitator?

Who commissions the work?

What type of work is involved?

What experience/skills/qualities are needed?

Page 3

Page 3

Page 4

Page 4

How do I become an Associate or Local Facilitator with PDST?

Page 5

How does my principal fill in the On-line Claims System (OLCS) for substitution purposes?

Page 7

How do I claim payment, travel and subsistence?

How does my principal know how many days I have        worked?

Page 8

Page 11

Training and development for Associates and Local Facilitators

Summary of Documents to be Completed

Page 11

Page 12

Appendices

Page 13

1. What is an Associate and a Local Facilitator?

Associates

An Associate is a registered school principal, deputy principal, teacher, or a former school principal, deputy principal or teacher who has maintained his/her registration with the Teaching Council, who is engaged to work in a part-time capacity with a support service. Any person who has successfully interviewed for the position or who has previously worked with the TES support services over the past 5 years approximately is eligible to be appointed as an Associate. Associates may work for a maximum of 20 days or 40 interaction units (all programmes/regions combined) which are eligible for substitute cover. Any payment for hours worked up to 3.5 hours per day is considered as one unit.

Local Facilitators

A Local Facilitator is a registered school principal, deputy principal or teacher, or a former school principal, deputy principal or teacher, who has maintained his/her registration with the Teaching Council, who is engaged to facilitate, or to collaborate in the facilitation of a limited number of CPD events locally. Local Facilitators may work for a maximum of 6 days or 3 units for all programmes/regions combined. Any payment for hours worked up to 3.5 hours per day is considered as one unit.

2. Who commissions the work?

All work for associates and local facilitators is allocated and managed by members of the full-time team of the PDST under the direction of PDST management. Blackrock Education Centre (BEC) manages and monitors all information and payments for Associates and Local Facilitators. This service is known as ALFA (Administration for Local Facilitators and Associates) and can be contacted directly by email at alison@blacrockec.ie or eithne@blackrockec.ie phone at 01-2365026/23.

Please note: For the purpose of any engagement with the PDST The. Education Centre  is the employer and the role of Blackrock Education Centre is an agent for payment only.

3. What type of work is involved?

The continuing professional development role of Associates and Local Facilitators within PDST may differ from one sector/region/programme/subject/initiative/project to another.  Team Leaders will assign the duties after taking system and local needs into consideration. Some examples of these duties which may be undertaken by associates and local facilitators include *:

*This is not an exhaustive list.

4. What experience/skills/qualities are needed?

Interested applicants should have:

In addition to the specific criteria outlined above candidates most likely to be invited to self-nominate (in the case of Local Facilitators) or called for interview (in the case of Associates) must demonstrate most or all of the following:

5. How do I become a Local Facilitator or an Associate for the PDST?

Becoming a Local Facilitator

  1. Prospective Local Facilitators may self-nominate by completing the on-line Self- Nomination Form which is available on the  website @ www.PDST.ie under the recruitment tab
  2. The relevant Team Leader will then contact the local facilitator if he/she is required to give local courses or professional development.
  3. ALFA in Blackrock EC will issue a Board of Management Release Form to the Local Facilitator for completion by their B.O.M., in addition to an Agreement Form and Safety Statement for completion by the Local Facilitator.
  4. The Agreement Form and Safety Statement should be signed by the Local Facilitator and returned to ALFA, Blackrock EC, Kill Avenue, Dun Laoghaire, Co. Dublin along with the Board of Management Release Form. The Local Facilitator can choose to print and retain a copy for personal record. In the event that you are retired, on career break, or will only be working outside of school hours please state this on the Board of Management Release form this declaration should be signed by the associate or local facilitator.
  5. Blackrock EC will also send out a Bank Details form (Appendix A) to be completed by the Local Facilitator and returned to ALFA, Blackrock EC, Kill Avenue, Dun Laoghaire, Co. Dublin so that payments can be made directly.

Please note that we have been advised by the Department of Education and Skills that in order to adhere to department policies and current classroom activities, only principals/deputy principals/teachers who have been out of the school environment for less than two years may undertake work on behalf of PDST and in no circumstances can a teacher who is out of the classroom for more than five years be engaged.

Becoming an Associate

Prospective Associates are (a) former members of the support services that are invited to apply to be an Associate by PDST management or (b) principals/deputy principals/teachers who have been interviewed in that last 2 years or (c) who are successful at interview for the position. (a) & (b) must fill out the Associate Proposal Form which is available on request from the relevant team leader (c) must fill out an application form which will be available @ www.PDST.ie (under the recruitment tab) when the positions are being advertised as required.

  1. ALFA in Blackrock EC will issue a Board of Management Release Form to the Associate for completion by their B.O.M. in addition an Agreement Form and Safety Statement will be issued for completion by the Associate.
  2. The Agreement Form and Safety Statement should be signed by the Associate and returned to ALFA, Blackrock EC, Kill Avenue, Dun Laoghaire, Co. Dublin along with the Board of Management Release Form. The Associate can chose to print and retain a copy for personal record. In the event that you are retired, on career break, or will only be working outside of school hours please state this on the Board of Management Release form this declaration should be signed by the associate or local facilitator.
  3. Blackrock EC will also send out a Bank Details Form (Appendix A) to be completed by the Associate and returned to ALFA, Blackrock EC, Kill Avenue, Dun Laoghaire, Co. Dublin so that payments can be made directly.

Please note that we have been advised by the Department of Education and Skills that in order to adhere to department policies and current classroom activities, only principals/deputy principals/teachers who have been out of the school environment for less than two years may undertake work on behalf of PDST and in no circumstances can a teacher who is out of the classroom for more than five years be engaged

6. How does my principal fill in the On-line Claims System (OLCS) for substitution purposes?

In the event that a principal is completing the OLCS for substitution cover when an Associate or Local Facilitator is working with PDST the principal uses the appropriate code as outlined in the Table 1.1.

Table 1.1

Categories for OLCS for substitution

1. SEN – Colleges*

1. Riachtanais Speisialta Oideachais– Coláistí*

2. SEN – SESS

2. Riachtanais Speisialta Oideachais  – Seirbhís Tacaíochta d’Oideachas Speisialta

3. Teacher Induction

3. Ionduchtú Múinteoirí

4. Second Level Support-T4, Project Maths, SPHE, RSE, Gaeilge, , Guidance, JCT

4. Tacaíocht Dara Leibhéal -T4, Tionscadal Mata, OSPS, OCG, Gaeilge, Seirbhís Náisiúnta Tacaíochta Iompair, Gairmthreoir JCT

5. Prof Development 1-DEIS

5. Forbairt Ghairmiúil 1-DEIS

6. Prof Development 2-CAPP, CPG Primary, Literacy, Numeracy, Leadership

6. Forbairt Ghairmiúil  2-An Clár um Chosc ar Mhí-úsáid Leanaí, CPG Bunscoile, Litearthacht, Uimhearthacht, Ceannaireacht

7. Prof Development 3-TY, LCA, PE, RE, Language, Science, Cult & Env, Bus & Ent & JCSP non DEIS

7. Forbairt Ghairmiúil 3-TY, Ardteist Fheidhmeach, Corpoideachas, Oideachas Reiligiúnach, Teanga, Eolaíocht, Cultúr & Timpeallacht, Gnó & Fiontar & An Clár Scoile don Teastas Sóisearach nach do scoileanna DEIS é

8. Prof Development 4-Regional Support 

8. Forbairt Ghairmiúil 4-Tacaíocht Réigiúnach

7. How do I claim payment, travel and subsistence?

  1. The Associates and Local Facilitators register with the PDST online claims system https://alfaonlineclaims.ie/ .  All claims will be made on this website

 

  1. Claim forms received with more than 3 months recorded will only receive payments for the earliest  3 months per payroll.

  1. Claims received for the previous academic year may be subject to a % reduction in Payment.

  1. The relevant  administrator and Team Leader checks these from a management perspective (to ensure that the Associate/Local Facilitator is working in the schools/education centre as scheduled, and that all overnights were sanctioned in advance using the criteria as advised by the Department of Education and Skills for journeys over 100KM from your home or base education centre. Or in exceptional circumstances no less than 50 KM The Director/Team Leader then approves the payments and sends them directly to B.E.C, no later than five working days after receipt.

  1. Technical checking (calculation of correct rates) is undertaken by ALFA at Blackrock Education Centre.

  1. Following processing, the travel and subsistence is paid directly to the Associates’ and Local Facilitators’ bank accounts, and all documentation is retained at ALFA in Blackrock EC for audit purposes.

The relevant bank details can be sent to ALFA in Blackrock EC using the form in Appendix A. See Appendix B for a summary of lecture fees in addition to travel and subsistence rates; however, for a more detailed overview of these rates please refer to the Agreement Forms for associates and local facilitators. Please note:

8. How does my principal know how many days I have worked?

Once you have submitted your Diary of Work and Claim form The Director/Team Leader can issue you with a Completion of Work form (Appendix F) which can be held on file by your principal.

9. Training and development for Associates and Local Facilitators

The training needs of Associates and Local Facilitators will include:

AttendingTraining

In the event that an Associate or Local Facilitator attends training, no fee is payable, and the travel and subsistence is paid at the training rate. If it is a school day please check that substitute cover can be provided.

ProvidingTraining
In the event that an Associate or Local Facilitator provides training to colleagues at a training event, then he/she is paid at the normal lecture rate for the presentation, and travel and subsistence is calculated at the working rate.

Development of Materials.

Associates and Local Facilitators engaged in the development of Materials for PDST may claim for Lecture hours travel and subsistence at the working rates.

Meetings and Administration Hours 
Associates and Local Facilitators attending Meetings with no input may claim the training rates for travel and subsistence.
Associates and Local Facilitators attending a meeting with input may claim delivery rates for lecture hours travel and subsistence.
Administration Hours including compiling evaluation reports and preparation for delivery may be claimed at the delivery in school or out of school rate.

All of the above may be claimed strictly in accordance with the Department of Education and Skills guidelines and pre approved by your support service (see Appendix D)


10. Summary of Documents to be Completed

Document

For Completion by Local Facilitators & Associates

Facilitator Self-Nomination Form

Once

Associate Proposal Form (for former members of support service and candidates that were interviewed by PDST.in the past  two years available on request from the relevant team leader see Appendix H )

Once

Associate Application Form (available on the recruitment tab @www.PDST.ie when new associates are being recruited)

Once

BOM Release Form (Sent by ALFA  BEC to Local Facilitators & Associates)

Yearly

Agreement From (Sent by  ALFA  BEC to Local Facilitators & Associates)

Yearly

Safety Statement (Sent by ALFA BEC to Local Facilitators & Associates)

Yearly

Bank Details Form (Sent by  ALFA  BEC to Local Facilitators & Associates)

Once and then Only if details change


Appendix A

Bank Details for Payment Form

BANK ACCOUNT DETAILS

It is necessary to ascertain bank details from each individual in order to conduct electronic payment of expense claims.  Please fill in the following and return to ALFA, Blackrock Education Centre, Kill Avenue, Dun Laoghaire, Co Dublin, as soon as possible.

Name of Associate or Local Facilitator:

Bank Name and Branch:  

Account Name:

Bank Account No:

Bank Sort Code:

PPS Number:

PRSI Class:         


Appendix B

ASSOCIATE /Local Facilitator

Team Meeting (Input)

Team Meeting / Training (no input)

Workshop Delivery

Mileage (per Km)

Standard rate                                                     engine capacity  up to and inc 1200cc @ 39.12 cent per km,1201 up to inc 1500cc @ 46.25 cent per km, 1501cc and over @ 59.07 cent per km

 Reduced Rate                                            engine capacity up to and inc1200cc @ 14.64 cent per km,1201 up to and inc 1500cc @ 16.64 cent per km, 1501cc and over @ 19.49 cent per km

Standard rate                                                     engine capacity  up to and inc 1200cc @ 39.12 cent per km, 1201 up to inc 1500cc @ 46.25 cent per km, 1501cc and over @ 59.07 cent per km

Mileage (per Km) where an associate or local facilitator has acquired mileage of   6438 KM and over in one academic year the following rates apply.

Standard rate                                                     engine capacity  up to and inc 1200cc @ 21.22 cent per km, 1201 up to and inc 1500cc @ 23.62 cent per km, 1501cc and over @ 28.46 cent per km

Reduced Rate                                            engine capacity up to and inc1200cc @ 14.64 cent per km, 1201 up to and inc 1500cc @ 16.64 cent per km, 1501cc and over @ 19.49 cent per km

Standard rate                                                     engine capacity  up to and inc  1200cc @ 21.22 cent per km, 1201 up to and inc  1500cc @ 23.62 cent per km, 1501cc and over @ 28.46 cent per km

Subsistence

10 hr. (and over) €33.61, under 10 hrs. and a minimum of 5 hours) €14.01, overnight allowance (24hr period >100km) €125 * Note If lunch is provided €14.01 will be deducted from the rates above. If the location of the event is either your base EC or is less than 8 km from your home or base whichever is the lesser no travel or   subsistence is payable.

10 hr. (and over) €33.61, under 10 hrs. and a minimum of 5 hours) €14.01, overnight allowance (24hr period>100km) €52.25 * Note If lunch is provided €14.01 will be deducted from the rates above  If the location of the event   is either your base EC or  is less than 8 km from your home or base whichever is the lesser  no  subsistence is payable.  

10 hr. (and over) €33.61, under 10 hrs. and a minimum of 5 hours) €14.01, overnight allowance (24hr period >100KM) €125 * Note If lunch is provided €14.01 will be deducted from the rates above  If the location of the event is  either your base EC or less than 8 km from your home or base whichever is the lesser  no travel or subsistence is payable.

Lecture Rate

Outside of school hours if no substitution is required. €46.98 for 1 hr. stand-alone contact period. €40.63 per hr. subject to maximum of €203.16 per day and €812.63 per week.  If within School hours and substitution is required the lecture rate of €35.55 for 1 hr. stand-alone contact period. or€27.93 per hr. subject to a maximum of €139.67 per day and €558.68 per week

N/A No Lecture Rates apply to receiving training or attending a team meeting without agreement of participation in advance.

Outside of school hours if no substitution is required. €46.98 for 1 hr. stand-alone contact period. €40.63 per hr. subject to maximum of €203.16 per day and €812.63 per week.  If within School hours and substitution is required the lecture rate of €35.55 for 1 hr. stand-alone contact period. or€27.93 per hr. subject to a maximum of €139.67 per day and €558.68 per week

Summary of Payment, Travel and Subsistence Rates for Associates and Local Facilitators (see DES circular for a more detailed outline)


Appendix C

Completion of Work form

Name of teacher/principal: _____________________________

Date(s) worked: _______________________________

This is to certify that the above teacher/principal has completed work with the Junior Cycle for Teachers (PDST) in the preceding month as outlined above.

Signed by:

___________________________

PDST Director/Team Leader

Date:____________

Appendix D

SAFETY STATEMENT

The authority given to you to use your own motor car on PDST official business is subject to any relevant regulations or conditions in force from time to time and, in particular, to the conditions that it is properly insured, and will continued to be insured by you for the purposes of the Road Traffic Act, 1961.

You must undertake to notify the Director of the PDST working under the direction of Teacher Education Section of the Department of Education and Skills of any change that may occur.

Please be aware that the .Associate or Local Facilitator working under the direction of Teacher Education Section of the Department of Education and Skills will accept no liability for any loss or damage that may result from the use of my motor vehicle on official PDST business.

Signed by:

Date: ______________

Appendix E

        

Professional Development Service for Teachers (PDST)
14 Joyce Way

Park West Business Park

Nangor Road

Dublin 12


Telephone: +353
1-4358587

   
Email: 
info@pdst.ie