MINUTES

Children’s Kiva Montessori School

Elementary/Middle School - Board of Directors Meeting

Special Meeting

06.29.16 at 5:30 pm – 18 N. Beech & Conference Call-In

BOD Approved on 07.18.16

  1. Call to Order: Nate called the meeting to order at 5:35 pm.

  1. Roll Call: Nate Seeley, President (call in); Tamia Hurst, Secretary (call in); JenniLynn Lawrence, Member (call in); Kathy Clark, Member (call in)

Roll Call at 6 pm: Julie Suckla, Vice President (call in); Chad Fish, Treasurer (on sight/call in)

Absent from BOD: Kathy Stemmler, Member

Staff: Susan Likes, HOS/I-FD (on sight/call in)

  1. Motion to Adopt Agenda
  1. Tamia moved to approve the agenda as presented, seconded, no discussion, all approved.  Motion carried.

  1. Approval of final appropriation for 2015 - 2016 (Susan)
  1. JenniLynn moved to approve the revised appropriation for 2015-2016 and the appropriation for 2016-2017 as uploaded, seconded, no discussion, all in favor.  Motion carried.

  1. Approval of revised 2016 - 2017 budget (Susan)
  1. Susan brought the 2015-2016 budget up to actuals.
  2. Susan made adjustments on the 2016-2017 budget on enrollment numbers, PPOR, repayment of note on the current building, liability insurance, accelerated math program, etc.
  1. Accelerated math program discussed.  As a math teacher, Kathy Clark, fully supports this program and feels that this is a great bridge between Montessori and state mandated testing.  The program will serve our students well.
  1. JenniLynn moved to approve the revised 2015-2016 budget and the 2016-2017 budget as uploaded, seconded, no discussion, all in favor.  Motion carried.

  1. Ad Hoc Board Evaluation Committee Report on Susan Likes (Nate)
  1. Report
  1. “The committee recommends that the Board approve Susan Likes’ bonus in the full amount, with gratitude.”
  2. Kathy C. moved to approve Susan Likes’ bonus in the full amount and that a copy of the Ad Hoc Board Evaluation Committee Report 06.24.16 be placed in her file.  Seconded, no discussion, all in favor.  Motion carried.
  3. Tamia will email Susan a copy of the Ad Hoc Board Evaluation Committee Report 06.24.16 and place a hard copy in her file.

  1. Ad Hoc Screening Committee for Finance Director (Chad)
  1. Report
  1. “The screening committee advertised the position for two weeks. We received one application and that sole candidate met the criteria for interview. We interviewed him on Friday, June 24th. After the interview and discussion by the committee, we recommend hiring Aaron Knox as Financial Director for Children’s Kiva Montessori School.”
  2. Julie moved to offer Aaron Knox the position of Financial Director for Children’s Kiva Montessori School with a salary and hire date TBD.  Motion seconded.  Discussion: the board will defer the hire date to be determined by Susan and the negotiation of salary to be completed by Chad.  All in favor.  Motion carried.
  3. FYI: Aaron will be taking time off in August to get married.
  4. Discussion of salary:
  1. We offer benefits and paid time off, total benefit package.
  2. Negotiation point, paid time off for Aaron’s wedding.
  3. Training will be provided.
  4. This is a 12-month position.
  5. JenniLynn moved to appoint Chad Fish, Treasurer, to negotiate a salary with Aaron Knox, not to exceed the amount designated in the budget and to review discussion points.  Motion seconded,  no discussion, all in favor.  Motion carried.
  6. Chad will meet with Aaron Knox to negotiate a salary.
  1. Nate will prepare and present a Letter of Hire to Aaron Knox following Chad’s negotiation meeting.

  1. Adoption of Amended Articles of Incorporation (Nate)
  1. JenniLynn moved to approve the Amended Articles of Incorporation as uploaded, seconded, no discussion, all in favor.  Motion carried.
  2. Nate will sign the Amended Articles of Incorporation and submit them to the state.

  1. Adoption of Revised Bylaws (Julie)
  1. JenniLynn moved to approve the revised bylaws as uploaded, seconded, no discussion, all in favor.  Motion carried.
  2. Tamia will reassign the hyperlink to the amended bylaws on the website.

  1. Review all current action items – Tamia
  1. Tamia will email Susan a copy of the Ad Hoc Board Evaluation Committee Report 06.24.16 and place a hard copy in her file.
  2. Chad will meet with Aaron Knox to negotiate a salary.
  3. Nate will prepare and present a Letter of Hire to Aaron Knox following Chad’s negotiation meeting.
  4. Nate will sign the Amended Articles of Incorporation and submit them to the state.
  5. Tamia will reassign the hyperlink to the amended bylaws on the website.

  1. Adjournment
  1. JenniLynn moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 6:32 pm.

Prepared by Tamia Hurst, BOD Secretary

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